Payroll Administrator/Payroll Clerk
CEF Industries, Addison, IL, United States
Overview
The Payroll Administrator / Accounts Payable Clerk is responsible for managing payroll operations and serving as CEF's primary payroll liaison with TransDigm. This role administers weekly payroll inputs, ensures adherence to payroll policies, prepares required reporting, and develops solutions to payroll-related issues. The position also provides full-cycle accounts payable support, including invoice processing, vendor management, account reconciliations, and assistance with audits and month-end close.
Essential Duties and Responsibilities
Payroll
Serve as the primary point of contact for corporate programs, projects, and inquiries related to ADP systems and payroll data.
Prepare reporting required to calculate CEF liabilities, including profit sharing, monthly temporary labor accruals, and other analyses.
Perform weekly payroll input and submission through ADP.
Identify and resolve payroll processing issues, including shift differentials, coding discrepancies, and compliance updates.
Calculate benefit withholdings and coordinate timely remittance to third-party administrators.
Accounts Payable
Use AP software to perform 3-way matching of invoices, purchase orders and receipts.
Work cross functionally with purchasing and quality to resolve 3-way match issues.
Assist in identifying and preparing 1099 documentation.
Audit freight invoices against freight manifests for accuracy.
Identify process improvement opportunities and develop solutions to enhance efficiency.
Analyze vendor accounts, set up new vendors, and respond to vendor inquiries.
Print and maintain all accounts payable reports and associated documentation.
Prepare automated or manual account adjustments as needed.
Assist with month-end close activities, including preparing AP and payroll journal entries.
Support internal and external audits, including SOX, financial, and DCAA audits.
Participate in special projects as assigned.
Process scrap transactions.
Supervisory Responsibilities
This position does not include supervisory responsibilities.
Competencies
Design: Demonstrates creativity and generates practical, innovative solutions.
Problem Solving: Identifies issues and resolves them in a timely and effective manner.
Customer Service: Responds promptly and professionally to internal and external requests.
Business Acumen: Understands the broader business implications of decisions.
Motivation: Sets ambitious goals and works proactively to achieve them.
Qualifications
Education and Experience
High school diploma or GED required; college degree preferred.
One to three months of related experience and/or training, or an equivalent combination of education and experience.
Mathematical Skills
Ability to apply high school level math concepts to daily work.
Reasoning Ability
Ability to follow detailed written or verbal instructions and resolve basic issues involving limited standardized variables.
Computer Skills
Working knowledge of ERP accounting systems, payroll software (ADP), Microsoft Excel, and word processing programs.
Physical Demands
The employee is regularly required to walk, stand, sit, use hands and fingers, reach, bend, kneel, crouch, speak, and hear. The employee may occasionally lift or move items up to 25 pounds.
Work Environment
Work is performed in both office and shop-floor environments. Office areas are climate-controlled. Shop-floor visits may expose the employee to loud noise, fumes, and varying temperatures. Employees must comply with all company policies.
Note: This job description is not intended to be all-inclusive. Employee may perform other duties assigned to meet the ongoing needs of the organization.
Full Benefits including: Medical, Dental, Vision, Supplemental Health Benefits, FSA/HSA, Vacation, Personal Time, Holidays, 401K, ST/LT Disability, Life/AD&D Ins., Legal Ins., Identity Theft, Pet Ins., Auto & Home Ins., Commuter Benefits, Tuition Reimbursement, Discretionary Bonus Eligible.
Equal Employment Opportunity: CEF Industries is an Equal Opportunity Employer. CEF is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job related reasons regardless of race (and traits associated with race including but not limited to hair texture and protective hairstyles such as braids, locks, and twists), religion, color, sex (including pregnancy and gender identity), sexual orientation, national origin, ancestry, age, gender identity or expression, disability, family medical history or genetic information, veteran status, military service, marital status, order of protection status, citizenship status, or any other characteristic protected by applicable law. Must be authorized to work in the U.S., ITAR
#J-18808-Ljbffr
The Payroll Administrator / Accounts Payable Clerk is responsible for managing payroll operations and serving as CEF's primary payroll liaison with TransDigm. This role administers weekly payroll inputs, ensures adherence to payroll policies, prepares required reporting, and develops solutions to payroll-related issues. The position also provides full-cycle accounts payable support, including invoice processing, vendor management, account reconciliations, and assistance with audits and month-end close.
Essential Duties and Responsibilities
Payroll
Serve as the primary point of contact for corporate programs, projects, and inquiries related to ADP systems and payroll data.
Prepare reporting required to calculate CEF liabilities, including profit sharing, monthly temporary labor accruals, and other analyses.
Perform weekly payroll input and submission through ADP.
Identify and resolve payroll processing issues, including shift differentials, coding discrepancies, and compliance updates.
Calculate benefit withholdings and coordinate timely remittance to third-party administrators.
Accounts Payable
Use AP software to perform 3-way matching of invoices, purchase orders and receipts.
Work cross functionally with purchasing and quality to resolve 3-way match issues.
Assist in identifying and preparing 1099 documentation.
Audit freight invoices against freight manifests for accuracy.
Identify process improvement opportunities and develop solutions to enhance efficiency.
Analyze vendor accounts, set up new vendors, and respond to vendor inquiries.
Print and maintain all accounts payable reports and associated documentation.
Prepare automated or manual account adjustments as needed.
Assist with month-end close activities, including preparing AP and payroll journal entries.
Support internal and external audits, including SOX, financial, and DCAA audits.
Participate in special projects as assigned.
Process scrap transactions.
Supervisory Responsibilities
This position does not include supervisory responsibilities.
Competencies
Design: Demonstrates creativity and generates practical, innovative solutions.
Problem Solving: Identifies issues and resolves them in a timely and effective manner.
Customer Service: Responds promptly and professionally to internal and external requests.
Business Acumen: Understands the broader business implications of decisions.
Motivation: Sets ambitious goals and works proactively to achieve them.
Qualifications
Education and Experience
High school diploma or GED required; college degree preferred.
One to three months of related experience and/or training, or an equivalent combination of education and experience.
Mathematical Skills
Ability to apply high school level math concepts to daily work.
Reasoning Ability
Ability to follow detailed written or verbal instructions and resolve basic issues involving limited standardized variables.
Computer Skills
Working knowledge of ERP accounting systems, payroll software (ADP), Microsoft Excel, and word processing programs.
Physical Demands
The employee is regularly required to walk, stand, sit, use hands and fingers, reach, bend, kneel, crouch, speak, and hear. The employee may occasionally lift or move items up to 25 pounds.
Work Environment
Work is performed in both office and shop-floor environments. Office areas are climate-controlled. Shop-floor visits may expose the employee to loud noise, fumes, and varying temperatures. Employees must comply with all company policies.
Note: This job description is not intended to be all-inclusive. Employee may perform other duties assigned to meet the ongoing needs of the organization.
Full Benefits including: Medical, Dental, Vision, Supplemental Health Benefits, FSA/HSA, Vacation, Personal Time, Holidays, 401K, ST/LT Disability, Life/AD&D Ins., Legal Ins., Identity Theft, Pet Ins., Auto & Home Ins., Commuter Benefits, Tuition Reimbursement, Discretionary Bonus Eligible.
Equal Employment Opportunity: CEF Industries is an Equal Opportunity Employer. CEF is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job related reasons regardless of race (and traits associated with race including but not limited to hair texture and protective hairstyles such as braids, locks, and twists), religion, color, sex (including pregnancy and gender identity), sexual orientation, national origin, ancestry, age, gender identity or expression, disability, family medical history or genetic information, veteran status, military service, marital status, order of protection status, citizenship status, or any other characteristic protected by applicable law. Must be authorized to work in the U.S., ITAR
#J-18808-Ljbffr