Senior Administrative Assistant
First Internet Bank, Fishers, IN, United States
Senior Administrative Assistant
First Internet Bank of Indiana Fishers - Fishers, IN 46038
Position Details
About the Position:
As the Senior Administrative Assistant, you will play a critical role in enabling the effectiveness and operational excellence of key executives. Your role will provide high-level administrative and organizational support while serving as a trusted partner who helps manage priorities, streamline workflows, and ensure seamless execution of executive, departmental, and office-wide activities. You will balance strategic executive support with office coordination responsibilities, contributing to efficient operations and strong internal service.
What You Will Do:
Provide primary administrative support to key executives, as needed, including calendar management, meeting coordination, preparation of materials, and expense processing.
Serve as a proactive partner to executive leadership, anticipating needs, managing competing priorities, and supporting the coordination of relevant meetings, communications, and follow-up actions.
Safeguard confidential information while maintaining absolute professionalism in all interactions.
Coordinate office operations and administrative logistics, including oversight of mailroom functions, incoming and outgoing mail, package distribution, and maintenance of shared workspaces.
Manage office supply ordering, inventory, and distribution, ensuring workrooms, breakrooms, and beverage stations are consistently stocked and organized.
Act as primary backup for front desk operations, providing professional reception coverage and supporting a positive first impression for visitors and customers.
Coordinate vendors and building-related activities, including escorting vendors, facilitating deliveries, assisting with office moves, supply placement, and retrieval of materials.
Support department, building-wide, and corporate events, partnering with the Director of Office Administration and Human Resources to assist with planning and execution.
Provide senior-level administrative and clerical support as needed, including document preparation, filing, record organization, maintaining required employment posters, and serving as backup for the Senior Office Coordinator.
Performs other duties as needed.
What We're Looking For:
A High School Diploma required; Associate's Degree preferred
A minimum of two years of previous administrative, office coordination, or executive support experience required
Prior experience in customer service or a professional office environment strongly preferred
Proficiency in the Microsoft Office Suite
Previous use of Artificial Intelligence tools, such as Microsoft Copilot
Previous experience in purchasing and reviewing vendor contracts
Organized, attention to detail ability to work on multiple tasks
Working Conditions/Demands:
Professional office setting.
Must be able to move throughout the office and buildings to obtain or relay information.
Must be able to perform the essential functions of the position with or without reasonable accommodation.
Must be able to lift boxes of supplies or mail weighing up to 15 pounds.
Essential functions of the position cannot be performed remotely and require on-site work in order to maintain customer relationships and administrative tasks while also providing cross department support.
Who Are We?
We're not just another bank and we're not looking for just another employee. Since 1999, First Internet Bank has been dedicated to finding a better way to bank and doing things that have never been done before. Yes, we really were the first state-charted, FDIC insured bank to operate entirely online and we have been leading the way ever since.
We seek the game changers, the innovatorsthose who challenge the status quo because change really is the only constant. Ready to join a team of imaginative, driven individuals like you? It's your career, you deserve to imagine more. Keep reading, we think you will like what you see.
More about First Internet Bank
Why Join Us?
At First Internet Bank, our workplace is built around people. Guided by four core competenciesCollaborate to Win, Adapt with Agility, Decide for Impact, and Put People Firstwe've created an environment where individuals feel empowered, supported, and inspired to do their best work. This commitment to collaboration and growth has earned meaningful recognition, including being named a Top Workplace multiple times and one of the Best Banks to Work For. We're proud of these honors because they reflect what matters most to us: our team.
This culture comes to life at our 175,000?square?foot headquarters in downtown Fishers, designed with our people in mind. Inside, you'll find thoughtfully designed workspaces, an onsite fitness center and The Backyard, our 18,000?square?foot open?air deck with fire pits, covered pergolas, a waterfall, and plenty of greenery for stepping away and recharging. Add free snacks, soft drinks, beer on tap, unlimited volunteer time off, continuous education opportunities for development and regular team events, and you'll find plenty of ways we support connection and a great workday.
Our benefits package includes the following and so much more:
Medical, Dental, and Vision Insurance for Full-Time employees - Eligibility begins on day one of employment
401(k) Retirement Plan with Generous Match for Full-Time and Part-Time employees - Eligibility begins on day one of employment
Professional Development Reimbursement
At Least 3 Weeks Paid Vacation Annually - For New Employees, Paid Vacation is Adjusted Based on Start Date
Eleven Paid Holidays
Paid Volunteer Time
Annual First Internet Bank-branded merchandise allowance
Equal Opportunity Employer - Women, Minorities, Veterans and Individuals with Disabilities
First Internet Bank of Indiana Fishers - Fishers, IN 46038
Position Details
About the Position:
As the Senior Administrative Assistant, you will play a critical role in enabling the effectiveness and operational excellence of key executives. Your role will provide high-level administrative and organizational support while serving as a trusted partner who helps manage priorities, streamline workflows, and ensure seamless execution of executive, departmental, and office-wide activities. You will balance strategic executive support with office coordination responsibilities, contributing to efficient operations and strong internal service.
What You Will Do:
Provide primary administrative support to key executives, as needed, including calendar management, meeting coordination, preparation of materials, and expense processing.
Serve as a proactive partner to executive leadership, anticipating needs, managing competing priorities, and supporting the coordination of relevant meetings, communications, and follow-up actions.
Safeguard confidential information while maintaining absolute professionalism in all interactions.
Coordinate office operations and administrative logistics, including oversight of mailroom functions, incoming and outgoing mail, package distribution, and maintenance of shared workspaces.
Manage office supply ordering, inventory, and distribution, ensuring workrooms, breakrooms, and beverage stations are consistently stocked and organized.
Act as primary backup for front desk operations, providing professional reception coverage and supporting a positive first impression for visitors and customers.
Coordinate vendors and building-related activities, including escorting vendors, facilitating deliveries, assisting with office moves, supply placement, and retrieval of materials.
Support department, building-wide, and corporate events, partnering with the Director of Office Administration and Human Resources to assist with planning and execution.
Provide senior-level administrative and clerical support as needed, including document preparation, filing, record organization, maintaining required employment posters, and serving as backup for the Senior Office Coordinator.
Performs other duties as needed.
What We're Looking For:
A High School Diploma required; Associate's Degree preferred
A minimum of two years of previous administrative, office coordination, or executive support experience required
Prior experience in customer service or a professional office environment strongly preferred
Proficiency in the Microsoft Office Suite
Previous use of Artificial Intelligence tools, such as Microsoft Copilot
Previous experience in purchasing and reviewing vendor contracts
Organized, attention to detail ability to work on multiple tasks
Working Conditions/Demands:
Professional office setting.
Must be able to move throughout the office and buildings to obtain or relay information.
Must be able to perform the essential functions of the position with or without reasonable accommodation.
Must be able to lift boxes of supplies or mail weighing up to 15 pounds.
Essential functions of the position cannot be performed remotely and require on-site work in order to maintain customer relationships and administrative tasks while also providing cross department support.
Who Are We?
We're not just another bank and we're not looking for just another employee. Since 1999, First Internet Bank has been dedicated to finding a better way to bank and doing things that have never been done before. Yes, we really were the first state-charted, FDIC insured bank to operate entirely online and we have been leading the way ever since.
We seek the game changers, the innovatorsthose who challenge the status quo because change really is the only constant. Ready to join a team of imaginative, driven individuals like you? It's your career, you deserve to imagine more. Keep reading, we think you will like what you see.
More about First Internet Bank
Why Join Us?
At First Internet Bank, our workplace is built around people. Guided by four core competenciesCollaborate to Win, Adapt with Agility, Decide for Impact, and Put People Firstwe've created an environment where individuals feel empowered, supported, and inspired to do their best work. This commitment to collaboration and growth has earned meaningful recognition, including being named a Top Workplace multiple times and one of the Best Banks to Work For. We're proud of these honors because they reflect what matters most to us: our team.
This culture comes to life at our 175,000?square?foot headquarters in downtown Fishers, designed with our people in mind. Inside, you'll find thoughtfully designed workspaces, an onsite fitness center and The Backyard, our 18,000?square?foot open?air deck with fire pits, covered pergolas, a waterfall, and plenty of greenery for stepping away and recharging. Add free snacks, soft drinks, beer on tap, unlimited volunteer time off, continuous education opportunities for development and regular team events, and you'll find plenty of ways we support connection and a great workday.
Our benefits package includes the following and so much more:
Medical, Dental, and Vision Insurance for Full-Time employees - Eligibility begins on day one of employment
401(k) Retirement Plan with Generous Match for Full-Time and Part-Time employees - Eligibility begins on day one of employment
Professional Development Reimbursement
At Least 3 Weeks Paid Vacation Annually - For New Employees, Paid Vacation is Adjusted Based on Start Date
Eleven Paid Holidays
Paid Volunteer Time
Annual First Internet Bank-branded merchandise allowance
Equal Opportunity Employer - Women, Minorities, Veterans and Individuals with Disabilities