Accounts Receivable / Cargo Payroll Assistant
First Responder Protective Services, Addison, TX, United States
Accounts Receivable / Cargo Payroll Assistant
First Responder Protective Services is a premier provider of private security needs across the U.S. Our company is owned, operated and managed by U.S. Military veterans, law enforcement executives, and corporate business professionals. Our founders have over 60 years of experience in protecting critical infrastructures, combating transnational criminal organizations, mitigating risks, and providing the highest level of safety and security to corporations and communities.
The mission of First Responder Protective Services is to provide the highest level of customer service to each and every client. We accomplish this mission through our foundation of attention to detail, integrity, accountability, empathy, care, and concern for the needs of our clients and the officers which we serve.
The Accounts Receivable / Cargo Payroll Assistant is responsible for the accurate and timely invoicing of cargo escort clients and the reconciliation of payroll for cargo escort personnel and off-duty law enforcement officers. This role plays a critical part in ensuring billing integrity, payroll accuracy, and operational efficiency across escort assignments.
Key Responsibilities
Accounts Receivable (Billing & Invoicing)
Prepare, review, and issue invoices based on completed cargo escort trips
Verify trip details including duration, rates, assigned personnel, and contractual terms
Ensure all invoices are supported by approved Proof of Delivery (POD) documentation
Track invoice status, payments, and outstanding balances
Assist in resolving billing discrepancies and client inquiries in a timely manner
Maintain accurate and organized financial and billing records
Cargo Payroll Support
Compile, review, and reconcile payroll hours for escort personnel and off-duty officers
Cross-check reported hours against trip logs, schedules, PODs, and dispatch records
Ensure proper application of pay rates, travel time, and applicable premiums
Identify and resolve discrepancies prior to payroll submission
Maintain confidentiality of all payroll-related information
Coordination & Compliance
Collaborate with dispatch, scheduling, and operations teams to verify trip accuracy
Ensure compliance with company policies, contractual obligations, and labor guidelines
Support internal reporting and assist with process improvements to enhance efficiency
Maintain strict attention to detail in all financial and administrative tasks
Qualifications
Previous experience in accounts receivable, payroll processing, or administrative finance roles preferred
Experience in logistics, transportation, or security operations is a plus
Strong attention to detail and organizational skills
Ability to analyze and reconcile data across multiple sources
Proficiency in Microsoft Office (Excel, Outlook, Word); QuickBooks or similar systems preferred
Strong communication and problem-solving skills
Ability to handle sensitive information with discretion and professionalism
Work Environment
Office-based role with regular interaction across operations, dispatch, and administrative teams
Fast-paced environment requiring accuracy, efficiency, and the ability to meet deadlines
What We Offer
Opportunity to work within a growing, mission-driven organization
Collaborative team environment supporting critical field operations
Benefits:
Paid Holidays: 8 company-paid holidays per year
Health Insurance Support: Up to $300 per month company contribution toward employee health insurance
401(k) Retirement Plan: Up to 4% employer match
Paid Time Off (PTO):
Year 1: Up to 7 days (56 hours)
Year 2: Up to 10 days (80 hours)
Year 5+: Up to 15 days (120 hours)
Compensation and work schedule
Pay rate: $17- 19/hr. (Review period after 90days)
Monday - Friday 8am -5pm
First Responder Protective Services 4006 Belt Line Rd, Suite 138 Addison, TX 75001 Texas Department Of Public Safety Private Security Program License # C10520601
Equal Employment Opportunity
First Responder Protective Services is an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.
First Responder Protective Services is a premier provider of private security needs across the U.S. Our company is owned, operated and managed by U.S. Military veterans, law enforcement executives, and corporate business professionals. Our founders have over 60 years of experience in protecting critical infrastructures, combating transnational criminal organizations, mitigating risks, and providing the highest level of safety and security to corporations and communities.
The mission of First Responder Protective Services is to provide the highest level of customer service to each and every client. We accomplish this mission through our foundation of attention to detail, integrity, accountability, empathy, care, and concern for the needs of our clients and the officers which we serve.
The Accounts Receivable / Cargo Payroll Assistant is responsible for the accurate and timely invoicing of cargo escort clients and the reconciliation of payroll for cargo escort personnel and off-duty law enforcement officers. This role plays a critical part in ensuring billing integrity, payroll accuracy, and operational efficiency across escort assignments.
Key Responsibilities
Accounts Receivable (Billing & Invoicing)
Prepare, review, and issue invoices based on completed cargo escort trips
Verify trip details including duration, rates, assigned personnel, and contractual terms
Ensure all invoices are supported by approved Proof of Delivery (POD) documentation
Track invoice status, payments, and outstanding balances
Assist in resolving billing discrepancies and client inquiries in a timely manner
Maintain accurate and organized financial and billing records
Cargo Payroll Support
Compile, review, and reconcile payroll hours for escort personnel and off-duty officers
Cross-check reported hours against trip logs, schedules, PODs, and dispatch records
Ensure proper application of pay rates, travel time, and applicable premiums
Identify and resolve discrepancies prior to payroll submission
Maintain confidentiality of all payroll-related information
Coordination & Compliance
Collaborate with dispatch, scheduling, and operations teams to verify trip accuracy
Ensure compliance with company policies, contractual obligations, and labor guidelines
Support internal reporting and assist with process improvements to enhance efficiency
Maintain strict attention to detail in all financial and administrative tasks
Qualifications
Previous experience in accounts receivable, payroll processing, or administrative finance roles preferred
Experience in logistics, transportation, or security operations is a plus
Strong attention to detail and organizational skills
Ability to analyze and reconcile data across multiple sources
Proficiency in Microsoft Office (Excel, Outlook, Word); QuickBooks or similar systems preferred
Strong communication and problem-solving skills
Ability to handle sensitive information with discretion and professionalism
Work Environment
Office-based role with regular interaction across operations, dispatch, and administrative teams
Fast-paced environment requiring accuracy, efficiency, and the ability to meet deadlines
What We Offer
Opportunity to work within a growing, mission-driven organization
Collaborative team environment supporting critical field operations
Benefits:
Paid Holidays: 8 company-paid holidays per year
Health Insurance Support: Up to $300 per month company contribution toward employee health insurance
401(k) Retirement Plan: Up to 4% employer match
Paid Time Off (PTO):
Year 1: Up to 7 days (56 hours)
Year 2: Up to 10 days (80 hours)
Year 5+: Up to 15 days (120 hours)
Compensation and work schedule
Pay rate: $17- 19/hr. (Review period after 90days)
Monday - Friday 8am -5pm
First Responder Protective Services 4006 Belt Line Rd, Suite 138 Addison, TX 75001 Texas Department Of Public Safety Private Security Program License # C10520601
Equal Employment Opportunity
First Responder Protective Services is an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.