Business Assistant II
Utah State University, Logan, UT, United States
Business Assistant II
The Business Services team at Utah State University invites applications for a motivated and detail-oriented individual to join our team as a Business Assistant II to support the College of Arts and Sciences. This role is a part of the Business Services team for the college and will focus on personnel services, travel transaction processing, and general department support. This position is located within the Dean's Office and will report to the college business manager.
The position requires excellent interpersonal and communication skills, the ability to balance multiple projects and deadlines, and the desire and capacity to work both independently and collaboratively as part of a productive team.
This position includes excellent benefits such as 13 paid holidays; 12 days of vacation and 12 days of sick leave per year; 50% tuition reduction for employee, spouse, and dependents; competitive health benefits packages and a generous contribution toward your retirement.
Responsibilities
Personnel:
Reviews Electronic Personnel Action Form (EPAF) requests for accuracy and ensures compliance with policy prior to submission
Prepares EPAFs for employees; includes new hires, rehires, terminations, grad assistantships, benefited positions, transfers, short-term disability and extra service compensation
Meets with employees in person, by email, Zoom, and phone calls to collect required federal hiring documentation including I-9s, ACA compliance forms, direct deposit information, and W-4 tax forms
Answers inquires related to EPAFs, new hire paperwork, job postings, and other employment processes
Submits payroll in AggieTime, sending reminders and communicating with supervisors, USU's Human Resources Office and business team
Generates/prepares complex preliminary reports to verify accurate payroll data
Monitors and enforces compliance with established university policies and procedures
Develops and maintains spreadsheets and databases to track information
Attends university training sessions to stay current on policies and procedures
Manages and maintains special projects independently as assigned
Maintains electronic filing system for documents and historical data
Travel:
Processes travel requests through ServiceNow
in accordance with policies and procedures.
Provide daily accessibility to travel status
Analyze and advises on real or potential travel issues
Monitors and enforces compliance with established university policies and procedures
Answer inquiries pertaining to travel
Run weekly and/or monthly reports to ensure that TAs and TRs are completed in a timely manner
Trains and supports new users/travelers
ArtSci Business Services Team:
Actively participate in team meetings and trainings at the college and university level
Back up other business assistants/managers within the college on various transactions as needed/requested
Contributes to solutions when changes are initiated or required
Completes Special projects as assigned
Qualifications
Minimum Qualifications:
Four years of related work experience; or an associate degree/technical training plus two years of related work experience; or a bachelor's degree in a business field is required
Dependable with a strong work ethic
Friendly and service-oriented attitude with excellent customer service skills
Preferred Qualifications:
Working knowledge of Banner HR module
Experience processing EPAFs in Banner
Experience processing Travel in Servicenow
Working knowledge of USU's human resources policies
Knowledge of USU travel policies and procedures
Required Documents
Along with the online application, please attach:
Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under "Resume/CV"
Name and contact information for 3 professional references to be entered into Candidate Profile
Cover letter to be typed/pasted at the end of your application
**Document size may not exceed 10 MB.**
Advertised Salary
Commensurate with qualifications and experience, plus excellent benefits
ADA
Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.
College/Department Highlights
https://artsci.usu.edu/
University Highlights
Founded in 1888, Utah State University is Utah's premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.
USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State's 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state.
Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies' long-standing tradition of athletic and academic excellence is exemplified by recent Mountain West regular-season and tournament championships in women's volleyball, three consecutive Mountain West tournament titles in women's soccer conference championships, and a first-ever conference championship for gymnastics, reflecting USU's commitment to perseverance and achievement.
Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.
The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university's ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu.
*updated 12/2025
Notice of Non-discrimination
In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.
Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.
Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure
The Business Services team at Utah State University invites applications for a motivated and detail-oriented individual to join our team as a Business Assistant II to support the College of Arts and Sciences. This role is a part of the Business Services team for the college and will focus on personnel services, travel transaction processing, and general department support. This position is located within the Dean's Office and will report to the college business manager.
The position requires excellent interpersonal and communication skills, the ability to balance multiple projects and deadlines, and the desire and capacity to work both independently and collaboratively as part of a productive team.
This position includes excellent benefits such as 13 paid holidays; 12 days of vacation and 12 days of sick leave per year; 50% tuition reduction for employee, spouse, and dependents; competitive health benefits packages and a generous contribution toward your retirement.
Responsibilities
Personnel:
Reviews Electronic Personnel Action Form (EPAF) requests for accuracy and ensures compliance with policy prior to submission
Prepares EPAFs for employees; includes new hires, rehires, terminations, grad assistantships, benefited positions, transfers, short-term disability and extra service compensation
Meets with employees in person, by email, Zoom, and phone calls to collect required federal hiring documentation including I-9s, ACA compliance forms, direct deposit information, and W-4 tax forms
Answers inquires related to EPAFs, new hire paperwork, job postings, and other employment processes
Submits payroll in AggieTime, sending reminders and communicating with supervisors, USU's Human Resources Office and business team
Generates/prepares complex preliminary reports to verify accurate payroll data
Monitors and enforces compliance with established university policies and procedures
Develops and maintains spreadsheets and databases to track information
Attends university training sessions to stay current on policies and procedures
Manages and maintains special projects independently as assigned
Maintains electronic filing system for documents and historical data
Travel:
Processes travel requests through ServiceNow
in accordance with policies and procedures.
Provide daily accessibility to travel status
Analyze and advises on real or potential travel issues
Monitors and enforces compliance with established university policies and procedures
Answer inquiries pertaining to travel
Run weekly and/or monthly reports to ensure that TAs and TRs are completed in a timely manner
Trains and supports new users/travelers
ArtSci Business Services Team:
Actively participate in team meetings and trainings at the college and university level
Back up other business assistants/managers within the college on various transactions as needed/requested
Contributes to solutions when changes are initiated or required
Completes Special projects as assigned
Qualifications
Minimum Qualifications:
Four years of related work experience; or an associate degree/technical training plus two years of related work experience; or a bachelor's degree in a business field is required
Dependable with a strong work ethic
Friendly and service-oriented attitude with excellent customer service skills
Preferred Qualifications:
Working knowledge of Banner HR module
Experience processing EPAFs in Banner
Experience processing Travel in Servicenow
Working knowledge of USU's human resources policies
Knowledge of USU travel policies and procedures
Required Documents
Along with the online application, please attach:
Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under "Resume/CV"
Name and contact information for 3 professional references to be entered into Candidate Profile
Cover letter to be typed/pasted at the end of your application
**Document size may not exceed 10 MB.**
Advertised Salary
Commensurate with qualifications and experience, plus excellent benefits
ADA
Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.
College/Department Highlights
https://artsci.usu.edu/
University Highlights
Founded in 1888, Utah State University is Utah's premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.
USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State's 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state.
Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies' long-standing tradition of athletic and academic excellence is exemplified by recent Mountain West regular-season and tournament championships in women's volleyball, three consecutive Mountain West tournament titles in women's soccer conference championships, and a first-ever conference championship for gymnastics, reflecting USU's commitment to perseverance and achievement.
Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.
The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university's ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu.
*updated 12/2025
Notice of Non-discrimination
In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.
Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.
Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure