Business Assistant II
Utah State University, Logan, UT, United States
Business Assistant II
Requisition ID: 2026-10246 | # of Openings: 1 | Location: US-UT-Logan | Category: Administrative/Clerical | Position Type: Benefited Full Time | Job Classification: Non-Exempt | College: Business Services | Department: Bus Svs-Arts & Sciences | Advertised Salary: Commensurate with qualifications and experience, plus excellent benefits.
Overview
The Business Services team at Utah State University invites applications for a motivated and detail-oriented individual to join our team as a Business Assistant II to support the College of Arts and Sciences. This role is part of the Business Services team for the college and will focus on personnel services, travel transaction processing, and general department support. The position is located within the Dean's Office and will report to the college business manager.
This position requires excellent interpersonal and communication skills, the ability to balance multiple projects and deadlines, and the desire and capacity to work both independently and collaboratively as part of a productive team.
Benefits include: 13 paid holidays; 12 days of vacation and 12 days of sick leave per year; 50% tuition reduction for employee, spouse, and dependents; competitive health benefits packages; and generous contribution toward retirement.
Responsibilities
Personnel
Reviews Electronic Personnel Action Form (EPAF) requests for accuracy and ensures compliance with policy prior to submission
Prepares EPAFs for employees; includes new hires, rehires, terminations, grad assistantships, benefited positions, transfers, short-term disability and extra service compensation
Meets with employees in person, by email, Zoom, and phone calls to collect required federal hiring documentation including I-9s, ACA compliance forms, direct deposit information, and W-4 tax forms
Answers inquiries related to EPAFs, new hire paperwork, job postings, and other employment processes
Submits payroll in AggieTime, sending reminders and communicating with supervisors, USU's Human Resources Office and business team
Generates/prepares complex preliminary reports to verify accurate payroll data
Monitors and enforces compliance with established university policies and procedures
Develops and maintains spreadsheets and databases to track information
Attends university training sessions to stay current on policies and procedures
Manages and maintains special projects independently as assigned
Maintains electronic filing system for documents and historical data
Travel
Processes travel requests through ServiceNow - in accordance with policies and procedures.
Provides daily accessibility to travel status
Analyzes and advises on real or potential travel issues
Monitors and enforces compliance with established university policies and procedures
Answers inquiries pertaining to travel
Runs weekly and/or monthly reports to ensure that TAs and TRs are completed in a timely manner
Trains and supports new users/travelers
ArtSci Business Services Team
Actively participates in team meetings and trainings at the college and university level
Backs up other business assistants/managers within the college on various transactions as needed/requested
Contributes to solutions when changes are initiated or required
Completes special projects as assigned
Qualifications
Minimum Qualifications
Four years of related work experience; or an associate degree/technical training plus two years of related work experience; or a bachelor's degree in a business field is required
Dependable with a strong work ethic
Friendly and service-oriented attitude with excellent customer service skills
Preferred Qualifications
Working knowledge of Banner HR module
Experience processing EPAFs in Banner
Experience processing Travel in ServiceNow
Working knowledge of USU's human resources policies
Knowledge of USU travel policies and procedures
ADA
Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.
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Requisition ID: 2026-10246 | # of Openings: 1 | Location: US-UT-Logan | Category: Administrative/Clerical | Position Type: Benefited Full Time | Job Classification: Non-Exempt | College: Business Services | Department: Bus Svs-Arts & Sciences | Advertised Salary: Commensurate with qualifications and experience, plus excellent benefits.
Overview
The Business Services team at Utah State University invites applications for a motivated and detail-oriented individual to join our team as a Business Assistant II to support the College of Arts and Sciences. This role is part of the Business Services team for the college and will focus on personnel services, travel transaction processing, and general department support. The position is located within the Dean's Office and will report to the college business manager.
This position requires excellent interpersonal and communication skills, the ability to balance multiple projects and deadlines, and the desire and capacity to work both independently and collaboratively as part of a productive team.
Benefits include: 13 paid holidays; 12 days of vacation and 12 days of sick leave per year; 50% tuition reduction for employee, spouse, and dependents; competitive health benefits packages; and generous contribution toward retirement.
Responsibilities
Personnel
Reviews Electronic Personnel Action Form (EPAF) requests for accuracy and ensures compliance with policy prior to submission
Prepares EPAFs for employees; includes new hires, rehires, terminations, grad assistantships, benefited positions, transfers, short-term disability and extra service compensation
Meets with employees in person, by email, Zoom, and phone calls to collect required federal hiring documentation including I-9s, ACA compliance forms, direct deposit information, and W-4 tax forms
Answers inquiries related to EPAFs, new hire paperwork, job postings, and other employment processes
Submits payroll in AggieTime, sending reminders and communicating with supervisors, USU's Human Resources Office and business team
Generates/prepares complex preliminary reports to verify accurate payroll data
Monitors and enforces compliance with established university policies and procedures
Develops and maintains spreadsheets and databases to track information
Attends university training sessions to stay current on policies and procedures
Manages and maintains special projects independently as assigned
Maintains electronic filing system for documents and historical data
Travel
Processes travel requests through ServiceNow - in accordance with policies and procedures.
Provides daily accessibility to travel status
Analyzes and advises on real or potential travel issues
Monitors and enforces compliance with established university policies and procedures
Answers inquiries pertaining to travel
Runs weekly and/or monthly reports to ensure that TAs and TRs are completed in a timely manner
Trains and supports new users/travelers
ArtSci Business Services Team
Actively participates in team meetings and trainings at the college and university level
Backs up other business assistants/managers within the college on various transactions as needed/requested
Contributes to solutions when changes are initiated or required
Completes special projects as assigned
Qualifications
Minimum Qualifications
Four years of related work experience; or an associate degree/technical training plus two years of related work experience; or a bachelor's degree in a business field is required
Dependable with a strong work ethic
Friendly and service-oriented attitude with excellent customer service skills
Preferred Qualifications
Working knowledge of Banner HR module
Experience processing EPAFs in Banner
Experience processing Travel in ServiceNow
Working knowledge of USU's human resources policies
Knowledge of USU travel policies and procedures
ADA
Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.
#J-18808-Ljbffr