Accounting Services Specialist
South East Education Cooperative Consortium, Jamestown, ND, United States
Accounting Services Specialist
The Jamestown Public School District is seeking a candidate to fill the position of Accounting Services Specialist. This position is part of the District Administration Business Office team, working 40 hours a week, 12 months a year. Benefits include health insurance, life insurance, state retirement, paid sick leave, and vacation time. Starting hourly wage for this position is $20.33/hour to $21.02/hour, depending on experience.
This position provides comprehensive support to the district's business office by managing accounts payable and receivable functions, maintaining accurate financial records, and assisting with reporting and compliance requirements. The role is responsible for processing invoices, coordinating deposits, tracking revenues and expenditures, and supporting grant and fund management activities. The individual in this position works closely with building staff, activity directors, and the Business Manager to ensure efficient financial operations, strong internal controls, and timely completion of financial reports. Attention to detail, organization, and effective communication are essential to success in this role.
Qualifications
Associate degree in business, Accounting or Finance
One to two years of accounting/bookkeeping work experience
Excellent verbal and written communications skills and interpersonal relations skills
Excellent attention to detail and problem-solving skills
Experience with grant administration preferred
Essential Functions
Essential functions as defined under the Americans with Disability Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:
Check all invoices against purchase order to verify that merchandise has been received
Allocate all invoices
Coordinate activity vouchers with the high school and middle school activities directors
Batch vouchers and give to Office Assistant for input
Mail checks or direct deposit stubs
Assist with federal and state grant programs
Maintain vendor and 1099 files
File the school's copy of checks and invoices
Take to the banks transfers of funds from savings to checking accounts
Pickup change orders
Compile information for reports, surveys, etc. that need to be completed
Distributes district charge cards and oversees inventory of cards
Record receipts for the following funds: General, Special, Building, Debt Services, and Health Insurance, into the appropriate account
Assist with receipts for Food Service, Activities and James Valley on an as needed basis
Maintain binders for all bank transactions
Write up deposits and take to the various banks as needed (usually on a daily basis)
Record interest received from savings and checking accounts, CD's, investments, etc.
Assist the Business Manager in collecting revenues from organizations
Prepare requests for funds as needed
Assist Business Manager with JPS Foundation revenue, expenditures and memberships as needed
Assist the Business Manager with the final Clerk's Report, Budget Report, and other financial reports for federal, state, and local uses
As needed prepare vouchers for School Activities and mail checks
As needed coordinate activity vouchers with the high school and middle school activities directors
Perform other duties as assigned by the Business Manager or his/her designee
Jamestown Public School District is an equal opportunity employer and prohibits discrimination and harassment of any kind. We provide equal employment opportunities to all employees and applicants regardless of race, color, religion, sex, national origin, age, disability, or other status protected by law. External applicants are eligible for ND Veteran's Preference.
The Jamestown Public School District is seeking a candidate to fill the position of Accounting Services Specialist. This position is part of the District Administration Business Office team, working 40 hours a week, 12 months a year. Benefits include health insurance, life insurance, state retirement, paid sick leave, and vacation time. Starting hourly wage for this position is $20.33/hour to $21.02/hour, depending on experience.
This position provides comprehensive support to the district's business office by managing accounts payable and receivable functions, maintaining accurate financial records, and assisting with reporting and compliance requirements. The role is responsible for processing invoices, coordinating deposits, tracking revenues and expenditures, and supporting grant and fund management activities. The individual in this position works closely with building staff, activity directors, and the Business Manager to ensure efficient financial operations, strong internal controls, and timely completion of financial reports. Attention to detail, organization, and effective communication are essential to success in this role.
Qualifications
Associate degree in business, Accounting or Finance
One to two years of accounting/bookkeeping work experience
Excellent verbal and written communications skills and interpersonal relations skills
Excellent attention to detail and problem-solving skills
Experience with grant administration preferred
Essential Functions
Essential functions as defined under the Americans with Disability Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:
Check all invoices against purchase order to verify that merchandise has been received
Allocate all invoices
Coordinate activity vouchers with the high school and middle school activities directors
Batch vouchers and give to Office Assistant for input
Mail checks or direct deposit stubs
Assist with federal and state grant programs
Maintain vendor and 1099 files
File the school's copy of checks and invoices
Take to the banks transfers of funds from savings to checking accounts
Pickup change orders
Compile information for reports, surveys, etc. that need to be completed
Distributes district charge cards and oversees inventory of cards
Record receipts for the following funds: General, Special, Building, Debt Services, and Health Insurance, into the appropriate account
Assist with receipts for Food Service, Activities and James Valley on an as needed basis
Maintain binders for all bank transactions
Write up deposits and take to the various banks as needed (usually on a daily basis)
Record interest received from savings and checking accounts, CD's, investments, etc.
Assist the Business Manager in collecting revenues from organizations
Prepare requests for funds as needed
Assist Business Manager with JPS Foundation revenue, expenditures and memberships as needed
Assist the Business Manager with the final Clerk's Report, Budget Report, and other financial reports for federal, state, and local uses
As needed prepare vouchers for School Activities and mail checks
As needed coordinate activity vouchers with the high school and middle school activities directors
Perform other duties as assigned by the Business Manager or his/her designee
Jamestown Public School District is an equal opportunity employer and prohibits discrimination and harassment of any kind. We provide equal employment opportunities to all employees and applicants regardless of race, color, religion, sex, national origin, age, disability, or other status protected by law. External applicants are eligible for ND Veteran's Preference.