Superior Courtroom Clerk I
NAVAJO COUNTY, Holbrook, AZ, United States
Superior Court Docket Clerk I
Under limited supervision, performs clerical work of moderate difficulty in the recording and processing of court proceedings; performs related duties as assigned.
Promotion to Superior Court Docket Clerk II: A Superior Court Docket Clerk I who demonstrates proficiency in their duties may be promoted to the position of Superior Court Docket Clerk II after one (1) year of service.
Essential Job Functions
Takes and transcribes dictation at court proceedings.
Provides customer service through personal, telephonic and electronic communication.
Attends all court hearings and determines, summarizes, and records the points and decision reached in the course of the proceedings.
Prepares and submits Motor Vehicle Department abstracts and DPS disposition reports using computer applications.
Keeps records of matters taken under advisement to assure Judge's ruling within legally set time limitations.
Coordinates calendars and schedules with Judicial Assistants.
Updates Court and Judges' calendars based on Court orders.
Maintains confidentiality of information as set forth by rule and statute.
Summarizes and prepares court proceedings in minute entry form.
Prepares formal orders and documents for judicial review and entry.
Processes and establishes a chain-of-custody for admitted exhibits.
Receives and files legal documents in paper and electronic format.
Transfers paper documents to digital format.
Facilitates public access to judicial records.
Performs document certification on behalf of the Clerk of the Court.
Issues warrants and writs as ordered by the Superior Court.
Administers oaths and acts as a judicial notary for the Superior Court.
Performs all other duties as assigned.
Promotes and adheres to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.
Recognizes and is familiar with the duties performed in the various departments within Clerk of Court.
Performs other related duties as required consistent with assignment. All assignments are at the discretion of the Clerk of the Superior Court.
Communicates with attorneys, other courts and Judges, law enforcement agencies and the public.
Knowledge and Skills
Knowledge of modern office and clerical practices and procedures
Knowledge of business English.
Skill in effectively communicating verbally and in writing.
Skill in establishing and maintaining effective working relationships with employees, other agencies and the public.
Skill in time management.
Skill in communicating effective management.
Skill in communicating effectively and professionally, both verbally and in writing, including in a face-to-face setting by telephone and/or any form of written communication, with public and employees.
Skill in establishing and maintaining effective working relationships with employees, other agencies, and the public.
Skill in organization and adherence to detail
Skill in using data processing systems and other modern office equipment and machines. Skill in the use of modern office equipment. Skill in dictation and transcription of live events.
Skill in communicating verbally and in writing.
Skill in establishing and maintaining effective working relationships. Ability to adhere to courtroom etiquette
Ability to make sound decisions in accordance with regulations, policies and procedures. Maintain confidentiality of court matters.
Ability to perform complex paperwork processing and calendaring tasks with speed and accuracy in a courtroom environment.
Ability to meet deadlines and maintain workflow
Ability to type accurately.
Ability to accurately maintain records and prepare reports.
Ability to work safely and support the culture of workplace safety.
Ability to establish and maintain effective working relationships with employees, other agencies, and the public.
Ability to follow written and verbal instructions.
Ability to maintain confidentiality.
Ability to communicate effectively verbally and in writing.
Ability to adapt and apply changes made within a given time frame.
Ability to accommodate changes with little to no notice.
Ability to communicate effectively with a wide variety of employees including judges, judicial staff, court leadership and administration, attorneys and the general public.
Ability to work under pressure in a dynamic environment with changing demands and priorities.
Ability to develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
Ability to make sound decisions in accordance with regulations, policies and procedures.
Ability to keep management informed of key operating issues affecting the department.
Ability to remain current in knowledge required to perform assigned duties.
Ability to handle confidential matters and maintain discretion.
Ability to work professionally and effectively with co-workers, parties, victims of crime, witnesses, and the general public.
Ability to act with courtesy, tact, and diplomacy.
Ability to follow written and verbal instructions.
Ability to keep management informed of key operating issues affecting the department.
Ability to perform complex paperwork processing and calendaring tasks with speed and accuracy in a courtroom environment.
Ability to remain current in knowledge required to perform assigned duties.
Ability to handle confidential matters and maintain discretion always.
Ability to work professionally and effectively with co-workers, parties, victims of crime, witnesses, and the general public.
Ability to act with courtesy, tact, and diplomacy.
Ability to meet deadlines and maintain workflow.
Ability to dictate and type with accuracy.
Ability to accurately maintain records and prepare reports.
Ability to work safely and support the culture of workplace safety.
Ability to adhere to the Arizona Code of Conduct for Judicial Employees and Clerk of Court and Navajo County policies.
Ability to complete detailed work accurately and in compliance with department standards.
Desirable Qualifications
High School Diploma or G.E.D. Two (2) years of experienced clerical work; Demonstrated ability to type fifty (50) words per minute. One (1) year of clerical or computer experience. Valid Arizona State Driver's License. Any equivalent combination of education, training and experience which demonstration the ability to perform the duties of the position. AND Must pass a background check with no felony convictions on criminal record. NOTE: Courtroom Clerks are judicial officers
compliance with the Code of Judicial Conduct is compulsory.
Physical Demands: Independent body mobility to stand, walk bend and sit for prolonged periods of time and or drive a vehicle. Manual dexterity to reach and grasp. Manual dexterity to hand write or use computer keyboard, vision sufficient to see/read hear and speak to communicate with customers in person and over the phone. The work requires exerting up to 30 pounds of force occasionally and or up to 20pounds of force frequently and or up to 5 pounds of force constantly to move objects. May potentially be exposed to blood borne pathogens sensitive materials and or illicit subject matter such as photographs, narcotics or testimony. May be required to lift 25-30 pounds from floor to waist, waist to shoulder or shoulder to overhead, carry 25-30 pounds a distance of 100 feet, or push/pull 25-150 pounds a distance of 300 feet. The work also requires the ability to finger, feel, grasp, handle, reach, perform repetitive motion, kneel, lift, hear, speak, stand, walk, and demonstrate mental and visual acuity
Under limited supervision, performs clerical work of moderate difficulty in the recording and processing of court proceedings; performs related duties as assigned.
Promotion to Superior Court Docket Clerk II: A Superior Court Docket Clerk I who demonstrates proficiency in their duties may be promoted to the position of Superior Court Docket Clerk II after one (1) year of service.
Essential Job Functions
Takes and transcribes dictation at court proceedings.
Provides customer service through personal, telephonic and electronic communication.
Attends all court hearings and determines, summarizes, and records the points and decision reached in the course of the proceedings.
Prepares and submits Motor Vehicle Department abstracts and DPS disposition reports using computer applications.
Keeps records of matters taken under advisement to assure Judge's ruling within legally set time limitations.
Coordinates calendars and schedules with Judicial Assistants.
Updates Court and Judges' calendars based on Court orders.
Maintains confidentiality of information as set forth by rule and statute.
Summarizes and prepares court proceedings in minute entry form.
Prepares formal orders and documents for judicial review and entry.
Processes and establishes a chain-of-custody for admitted exhibits.
Receives and files legal documents in paper and electronic format.
Transfers paper documents to digital format.
Facilitates public access to judicial records.
Performs document certification on behalf of the Clerk of the Court.
Issues warrants and writs as ordered by the Superior Court.
Administers oaths and acts as a judicial notary for the Superior Court.
Performs all other duties as assigned.
Promotes and adheres to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.
Recognizes and is familiar with the duties performed in the various departments within Clerk of Court.
Performs other related duties as required consistent with assignment. All assignments are at the discretion of the Clerk of the Superior Court.
Communicates with attorneys, other courts and Judges, law enforcement agencies and the public.
Knowledge and Skills
Knowledge of modern office and clerical practices and procedures
Knowledge of business English.
Skill in effectively communicating verbally and in writing.
Skill in establishing and maintaining effective working relationships with employees, other agencies and the public.
Skill in time management.
Skill in communicating effective management.
Skill in communicating effectively and professionally, both verbally and in writing, including in a face-to-face setting by telephone and/or any form of written communication, with public and employees.
Skill in establishing and maintaining effective working relationships with employees, other agencies, and the public.
Skill in organization and adherence to detail
Skill in using data processing systems and other modern office equipment and machines. Skill in the use of modern office equipment. Skill in dictation and transcription of live events.
Skill in communicating verbally and in writing.
Skill in establishing and maintaining effective working relationships. Ability to adhere to courtroom etiquette
Ability to make sound decisions in accordance with regulations, policies and procedures. Maintain confidentiality of court matters.
Ability to perform complex paperwork processing and calendaring tasks with speed and accuracy in a courtroom environment.
Ability to meet deadlines and maintain workflow
Ability to type accurately.
Ability to accurately maintain records and prepare reports.
Ability to work safely and support the culture of workplace safety.
Ability to establish and maintain effective working relationships with employees, other agencies, and the public.
Ability to follow written and verbal instructions.
Ability to maintain confidentiality.
Ability to communicate effectively verbally and in writing.
Ability to adapt and apply changes made within a given time frame.
Ability to accommodate changes with little to no notice.
Ability to communicate effectively with a wide variety of employees including judges, judicial staff, court leadership and administration, attorneys and the general public.
Ability to work under pressure in a dynamic environment with changing demands and priorities.
Ability to develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
Ability to make sound decisions in accordance with regulations, policies and procedures.
Ability to keep management informed of key operating issues affecting the department.
Ability to remain current in knowledge required to perform assigned duties.
Ability to handle confidential matters and maintain discretion.
Ability to work professionally and effectively with co-workers, parties, victims of crime, witnesses, and the general public.
Ability to act with courtesy, tact, and diplomacy.
Ability to follow written and verbal instructions.
Ability to keep management informed of key operating issues affecting the department.
Ability to perform complex paperwork processing and calendaring tasks with speed and accuracy in a courtroom environment.
Ability to remain current in knowledge required to perform assigned duties.
Ability to handle confidential matters and maintain discretion always.
Ability to work professionally and effectively with co-workers, parties, victims of crime, witnesses, and the general public.
Ability to act with courtesy, tact, and diplomacy.
Ability to meet deadlines and maintain workflow.
Ability to dictate and type with accuracy.
Ability to accurately maintain records and prepare reports.
Ability to work safely and support the culture of workplace safety.
Ability to adhere to the Arizona Code of Conduct for Judicial Employees and Clerk of Court and Navajo County policies.
Ability to complete detailed work accurately and in compliance with department standards.
Desirable Qualifications
High School Diploma or G.E.D. Two (2) years of experienced clerical work; Demonstrated ability to type fifty (50) words per minute. One (1) year of clerical or computer experience. Valid Arizona State Driver's License. Any equivalent combination of education, training and experience which demonstration the ability to perform the duties of the position. AND Must pass a background check with no felony convictions on criminal record. NOTE: Courtroom Clerks are judicial officers
compliance with the Code of Judicial Conduct is compulsory.
Physical Demands: Independent body mobility to stand, walk bend and sit for prolonged periods of time and or drive a vehicle. Manual dexterity to reach and grasp. Manual dexterity to hand write or use computer keyboard, vision sufficient to see/read hear and speak to communicate with customers in person and over the phone. The work requires exerting up to 30 pounds of force occasionally and or up to 20pounds of force frequently and or up to 5 pounds of force constantly to move objects. May potentially be exposed to blood borne pathogens sensitive materials and or illicit subject matter such as photographs, narcotics or testimony. May be required to lift 25-30 pounds from floor to waist, waist to shoulder or shoulder to overhead, carry 25-30 pounds a distance of 100 feet, or push/pull 25-150 pounds a distance of 300 feet. The work also requires the ability to finger, feel, grasp, handle, reach, perform repetitive motion, kneel, lift, hear, speak, stand, walk, and demonstrate mental and visual acuity