Court Technician II - Clerk of Superior Court (0426)
Government Jobs, Flagstaff, AZ, United States
Court Technician II
Under general supervision performs legal work of considerable difficulty and complexity recording, transcribing, and documenting all types of court proceedings including but not limited to civil, criminal, and probate and processing and distributing documents and papers; performs other related work as assigned.
(Illustrative Only)
Attends all court hearings and determines, summarizes, and records the points and decision reached in the course of the proceedings
Prepares multiple documents to carry out the judgment of the court
Closes out criminal case files
Prepares and submits Motor Vehicle Department abstracts and DPS disposition reports using computer applications
Takes, transcribes, and dockets courtroom dictation, including orders from the court and stipulations and motions from counsel
Summarizes court proceedings in minute entry form
Creates, processes, and distributes official records of formal orders and other official and legal documents at the direction of the Judge
Maintains control of case files during Court hearings and assures files are available at the scheduled time
Impanels grand jury and trial juries
Keeps records of matters taken under advisement to assure judge's ruling within legally set time limitations
Provides monthly re-cap of all under-advisements and statistics of hearings attended
Updates Court and judges' calendars based on Court orders
Coordinates calendars and schedules with Judicial Assistants
Marks and maintains all submitted exhibits and assures exhibits are available at scheduled hearings;
Certifies documents
Enters and maintains data in automated case management systems
Reads information or indictment preceding criminal trials
Issues bench warrants
Prepares and maintains files
Assists in the training of court technicians
Performs other duties as assigned
Essential functions of this position include: sitting in court or at desk for shorthand, data entry, transcription and taking dictation; working with and around other court staff, clerk's staff, attorneys, defendants and the public; dealing with interruptions from co-workers, phones and unscheduled hearings; repetitive motion hand / wrist for data entry and transcription; vision acuity (near / far) for computer and courtroom work; Hearing for courtroom testimony, etc.; touch for shorthand, and computer work.
Three years of progressively responsible clerical work; including at least one year experience as a Court Technician I; OR Associate degree in a related field and two years of progressively responsible clerical work; including at least one year experience as a Court Technician I; OR Bachelor's degree in a related field and one year of progressively responsible clerical work; including at least one year experience as a Court Technician I; OR Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
ADDITIONAL REQUIREMENTS:
Must be able to type 50 words per minute and take dictation at 60 words per minute and/or have experience with digital recording equipment. Must successfully pass background investigation, including fingerprint clearance. May be assigned to an alternate work schedule which includes evenings.
The ideal candidate has previous judicial branch, legal or justice system experience, using specialized case management tools like AJACS, Word templates, and creating meeting summaries. They have a typing speed over 80 wpm with high accuracy, and proficiency with spelling legal terminology in English.
This position is non-exempt from overtime.
Please Note: Applicant can be hired as a Court Technician I
Minimum Qualifications:
Two years experience in a business environment or training in business procedures; must have keyboarding skills of 50 words per minute and take dictation (by shorthand or speed writing) at 60 words per minute and/or have experience with digital recording equipment; or any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
Minimum Salary: $49,625.00
You will have one year to meet the Minimum Qualifications of the Court Technician II
Considerable knowledge of:
- Court and legal terminology and procedures - Modern office practices, procedures and equipment - Procedures, guidelines and statutory requirements that govern the duties of courtroom clerks
Working knowledge of:
- Legal terminology and business English - Arizona statutes and Rules of Procedure - Computer applications
Skill in:
- Use of modern office equipment - Taking and transcribing dictation
Ability to:
- Make sound decisions in accordance with regulations, policies and procedures - Maintain confidentiality of court matters - Perform complex paperwork processing and calendaring tasks with speed and accuracy in a courtroom environment - Meet deadlines and maintain workflow - Type accurately - Accurately maintain records and prepare reports - Work safely and support the culture of workplace safety - Establish and maintain effective working relationships with employees, other agencies, and the public - Follow written and verbal instructions - Communicate effectively verbally and in writing
Coconino County is an Equal Opportunity Employer. AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.
Coconino County offers a comprehensive employee benefits package to regular employees working 30 or more hours per week that includes:
(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)
Vacation/Annual Leave
Sick Leave
10 Holidays Per Year
Health Care Insurance
Dental Plan
Vision Plan
Group Life Insurance
Pre-Tax Deduction Plan
Sick Leave Conversion Plan
Personal Day Purchase Program
Vacation Sell Back Program
Tuition Reimbursement Program
Wellness Program
Long-Term Disability
Arizona State Retirement System
Employee Assistance Program
On-going Training Opportunities
Free bus transportation/ EcoPass bus pass
Dependent Medical, Dental, and Vision
Supplemental Life (for employees & dependents)
Flexible Spending Account
Health Savings Account
Tax-deferred investment program
Accidental and Disability Insurance
Short Term Disability
Under general supervision performs legal work of considerable difficulty and complexity recording, transcribing, and documenting all types of court proceedings including but not limited to civil, criminal, and probate and processing and distributing documents and papers; performs other related work as assigned.
(Illustrative Only)
Attends all court hearings and determines, summarizes, and records the points and decision reached in the course of the proceedings
Prepares multiple documents to carry out the judgment of the court
Closes out criminal case files
Prepares and submits Motor Vehicle Department abstracts and DPS disposition reports using computer applications
Takes, transcribes, and dockets courtroom dictation, including orders from the court and stipulations and motions from counsel
Summarizes court proceedings in minute entry form
Creates, processes, and distributes official records of formal orders and other official and legal documents at the direction of the Judge
Maintains control of case files during Court hearings and assures files are available at the scheduled time
Impanels grand jury and trial juries
Keeps records of matters taken under advisement to assure judge's ruling within legally set time limitations
Provides monthly re-cap of all under-advisements and statistics of hearings attended
Updates Court and judges' calendars based on Court orders
Coordinates calendars and schedules with Judicial Assistants
Marks and maintains all submitted exhibits and assures exhibits are available at scheduled hearings;
Certifies documents
Enters and maintains data in automated case management systems
Reads information or indictment preceding criminal trials
Issues bench warrants
Prepares and maintains files
Assists in the training of court technicians
Performs other duties as assigned
Essential functions of this position include: sitting in court or at desk for shorthand, data entry, transcription and taking dictation; working with and around other court staff, clerk's staff, attorneys, defendants and the public; dealing with interruptions from co-workers, phones and unscheduled hearings; repetitive motion hand / wrist for data entry and transcription; vision acuity (near / far) for computer and courtroom work; Hearing for courtroom testimony, etc.; touch for shorthand, and computer work.
Three years of progressively responsible clerical work; including at least one year experience as a Court Technician I; OR Associate degree in a related field and two years of progressively responsible clerical work; including at least one year experience as a Court Technician I; OR Bachelor's degree in a related field and one year of progressively responsible clerical work; including at least one year experience as a Court Technician I; OR Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
ADDITIONAL REQUIREMENTS:
Must be able to type 50 words per minute and take dictation at 60 words per minute and/or have experience with digital recording equipment. Must successfully pass background investigation, including fingerprint clearance. May be assigned to an alternate work schedule which includes evenings.
The ideal candidate has previous judicial branch, legal or justice system experience, using specialized case management tools like AJACS, Word templates, and creating meeting summaries. They have a typing speed over 80 wpm with high accuracy, and proficiency with spelling legal terminology in English.
This position is non-exempt from overtime.
Please Note: Applicant can be hired as a Court Technician I
Minimum Qualifications:
Two years experience in a business environment or training in business procedures; must have keyboarding skills of 50 words per minute and take dictation (by shorthand or speed writing) at 60 words per minute and/or have experience with digital recording equipment; or any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
Minimum Salary: $49,625.00
You will have one year to meet the Minimum Qualifications of the Court Technician II
Considerable knowledge of:
- Court and legal terminology and procedures - Modern office practices, procedures and equipment - Procedures, guidelines and statutory requirements that govern the duties of courtroom clerks
Working knowledge of:
- Legal terminology and business English - Arizona statutes and Rules of Procedure - Computer applications
Skill in:
- Use of modern office equipment - Taking and transcribing dictation
Ability to:
- Make sound decisions in accordance with regulations, policies and procedures - Maintain confidentiality of court matters - Perform complex paperwork processing and calendaring tasks with speed and accuracy in a courtroom environment - Meet deadlines and maintain workflow - Type accurately - Accurately maintain records and prepare reports - Work safely and support the culture of workplace safety - Establish and maintain effective working relationships with employees, other agencies, and the public - Follow written and verbal instructions - Communicate effectively verbally and in writing
Coconino County is an Equal Opportunity Employer. AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.
Coconino County offers a comprehensive employee benefits package to regular employees working 30 or more hours per week that includes:
(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)
Vacation/Annual Leave
Sick Leave
10 Holidays Per Year
Health Care Insurance
Dental Plan
Vision Plan
Group Life Insurance
Pre-Tax Deduction Plan
Sick Leave Conversion Plan
Personal Day Purchase Program
Vacation Sell Back Program
Tuition Reimbursement Program
Wellness Program
Long-Term Disability
Arizona State Retirement System
Employee Assistance Program
On-going Training Opportunities
Free bus transportation/ EcoPass bus pass
Dependent Medical, Dental, and Vision
Supplemental Life (for employees & dependents)
Flexible Spending Account
Health Savings Account
Tax-deferred investment program
Accidental and Disability Insurance
Short Term Disability