Accounts Payable & HR Assistant
EE Technologies, Inc., Reno, NV, United States
Accounts Payable & HR Assistant
The Accounts Payable & HR Assistant is a general clerical position in our Accounting/HR Department. This position is responsible for processing accounts payable invoices through a paperless system and initiating timely payment according to vendor terms. This role reviews vendor statements and identifies issues in a timely manner to ensure no interruption in the flow of goods and services to the company. The Accounts Payable & HR Assistant also provides administrative support on all personnel matters and payroll processing while utilizing ADP TotalSource.
Duties And Responsibilities
Retrieve invoices from emails, vendor portal locations and mail
Review all invoices for appropriate documentation and approval according to company policy
Sort, code, match, and enter invoices into ERP system
Process electronic payments and check runs
Create debit memos for returns to vendor
Record sales and use tax appropriately
Maintain vendor files
Correspond with vendors and respond to inquiries
Research and resolve invoice discrepancies and issues
Monitor accounts and reconcile vendor statements to ensure payments meet terms and all discounts are taken
Compile monthly reports and reconciliations
May assist with month-end closing activities
Provide supporting documentation for audits or projects
Prepare payroll for processing
Maintain documentation of detailed procedures
Process annual 1099's
Perform customer service functions by answering applicant and employee questions
Maintain records, reports, and logs pertaining to employees and applicants
Assist with recruitment and hiring process
Conduct new employee orientation, pre-employment screening, reference checks
Prepare new employee files and verifies I-9 documentation
Participate in benefits administration to include benefit enrollment for new employees, claims resolution, change reporting, and approving invoices for payment
Assist with the processing of terminations
May be asked to perform other duties at a lower level or higher level of proficiency or not related to this classification
Qualifications
High School diploma or GED
Minimum 2 years accounts payable or bookkeeping experience
Minimum 1 year human resources experience
Knowledge of accounts payable and general accounting procedures
Proficiency with Microsoft Excel, Word, and Outlook
Technology proficiency with computers for office software, communication tools, and digital record keeping
Excellent data entry skills
Other skills required:
Detail oriented to ensure accuracy
Effective verbal and written communication skills along with excellent interpersonal skills
Strong organizational and planning skills
Ability to work under pressure, prioritize, and complete multiple tasks within strict deadlines
Use logic and reasoning to offer solutions to problems
Exercise judgment and maintain confidentiality
Ability to maintain confidential and meticulous records
Work with integrity, dependability, and initiative
Competencies
Attendance/Punctuality
- Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
Dependability
- Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
Ethics
- Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
Organizational Support
- Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
Quality
- Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
Teamwork
- Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
Written Communication
- Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
Physical Demands And Work Environment
Occasionally required to stand.
Occasionally required to walk.
Continually required to sit.
Continually required to utilize hand and finger dexterity.
Occasionally required to climb, balance, bend, stoop, kneel or crawl.
Frequently required to talk or hear.
While performing the duties of this job, the noise level in the work environment is usually quiet.
The employee must occasionally lift and/or move up to 20 pounds.
Specific vision abilities required by this job include close vision.
About The Company
EE Technologies is an electronics manufacturer in south Reno. Hours are 7:00am - 5:00pm Monday - Thursday, and 7:00am - 4:00pm every other Friday. Benefits include:
Every other Friday off
Medical, dental, vision, life, and disability insurance available first of the month after hire
PTO
9 Paid Holidays
401(k)
The Accounts Payable & HR Assistant is a general clerical position in our Accounting/HR Department. This position is responsible for processing accounts payable invoices through a paperless system and initiating timely payment according to vendor terms. This role reviews vendor statements and identifies issues in a timely manner to ensure no interruption in the flow of goods and services to the company. The Accounts Payable & HR Assistant also provides administrative support on all personnel matters and payroll processing while utilizing ADP TotalSource.
Duties And Responsibilities
Retrieve invoices from emails, vendor portal locations and mail
Review all invoices for appropriate documentation and approval according to company policy
Sort, code, match, and enter invoices into ERP system
Process electronic payments and check runs
Create debit memos for returns to vendor
Record sales and use tax appropriately
Maintain vendor files
Correspond with vendors and respond to inquiries
Research and resolve invoice discrepancies and issues
Monitor accounts and reconcile vendor statements to ensure payments meet terms and all discounts are taken
Compile monthly reports and reconciliations
May assist with month-end closing activities
Provide supporting documentation for audits or projects
Prepare payroll for processing
Maintain documentation of detailed procedures
Process annual 1099's
Perform customer service functions by answering applicant and employee questions
Maintain records, reports, and logs pertaining to employees and applicants
Assist with recruitment and hiring process
Conduct new employee orientation, pre-employment screening, reference checks
Prepare new employee files and verifies I-9 documentation
Participate in benefits administration to include benefit enrollment for new employees, claims resolution, change reporting, and approving invoices for payment
Assist with the processing of terminations
May be asked to perform other duties at a lower level or higher level of proficiency or not related to this classification
Qualifications
High School diploma or GED
Minimum 2 years accounts payable or bookkeeping experience
Minimum 1 year human resources experience
Knowledge of accounts payable and general accounting procedures
Proficiency with Microsoft Excel, Word, and Outlook
Technology proficiency with computers for office software, communication tools, and digital record keeping
Excellent data entry skills
Other skills required:
Detail oriented to ensure accuracy
Effective verbal and written communication skills along with excellent interpersonal skills
Strong organizational and planning skills
Ability to work under pressure, prioritize, and complete multiple tasks within strict deadlines
Use logic and reasoning to offer solutions to problems
Exercise judgment and maintain confidentiality
Ability to maintain confidential and meticulous records
Work with integrity, dependability, and initiative
Competencies
Attendance/Punctuality
- Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
Dependability
- Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
Ethics
- Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
Organizational Support
- Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
Quality
- Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
Teamwork
- Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
Written Communication
- Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
Physical Demands And Work Environment
Occasionally required to stand.
Occasionally required to walk.
Continually required to sit.
Continually required to utilize hand and finger dexterity.
Occasionally required to climb, balance, bend, stoop, kneel or crawl.
Frequently required to talk or hear.
While performing the duties of this job, the noise level in the work environment is usually quiet.
The employee must occasionally lift and/or move up to 20 pounds.
Specific vision abilities required by this job include close vision.
About The Company
EE Technologies is an electronics manufacturer in south Reno. Hours are 7:00am - 5:00pm Monday - Thursday, and 7:00am - 4:00pm every other Friday. Benefits include:
Every other Friday off
Medical, dental, vision, life, and disability insurance available first of the month after hire
PTO
9 Paid Holidays
401(k)