Administrative Assistant
Yancey Bros, Austell, GA, United States
Administrative Assistant
Job Category: Administrative
Full-Time
On-site
Austell YPS 259 Lee Industrial Blvd Austell, GA 30168, USA
Job Details
Description
From Georgia. For Georgia. Since 1914 Yancey Bros. Co. has proudly served as the authorized Caterpillar equipment dealer for Georgia, providing our customers with the highest quality sales, parts, and service. From Caterpillar heavy and compact construction equipment to on-highway trucks, we remain committed to learning more about our customers, offering equipment and support to keep up with their changing needs. This all starts with our greatest asset our employees.
What You Will Be Doing
As an Administrative Assistant for the Power Systems Division, you will be responsible for assisting these departments with different administrative duties. Part of the responsibilities include running reports and compiling data using Excel, as well as scheduling and coordinating meetings and calendars for the management team.
Support senior managers and executives with daily tasks
Attend meetings and take detailed minutes
Calendar management, schedule appointments and update calendar
Make travel arrangements and reservations for senior managers
Create reports, spreadsheets, and presentations, provide statistical and budget reports
Greet and provide general support to visitors
Manage scheduling and meeting requests in a timely manner
Manage records, files and/or other documents, including sensitive material.
Draft emails for leaders including careful proofreading/copy editing of materials
Plan and coordinates meetings and special events, including catering
Complete travel, reimbursement, and expense reports on a timely basis in Concur
Exercise sound judgment and discretion with regard to confidential issues and materials
General office duties (order supplies/fax/email/answer phones)
Participate in required safety program, and work in a safe manner
Additional duties as assigned by manager
Who We Are Looking For
To be successful in this position you should have strong organizational skills, fluent with Excel and creating pivot tables, formulas, and formatting, as well as be a self-starter. You should possess a sense of urgency and desire to provide superior customer service. The ability to work with a team and independently is essential to this position as well.
5 years' experience as a senior administrative assistant or executive assistant in an operations environment
Hands on experience with programs including:
Excel: VLOOKUP, Pivot tables, formulas, charts, large data sets
Outlook: calendaring and email management
PowerPoint: Executive presentations
Adobe Acrobat DC
Excellent verbal and written communication skills
Strong organizational and time-management skills
Excellent teamwork skills with ability to establish productive working relationships with other departments and personnel inside and outside the company
Sharp attention to detail is a must; high personal standards for quality and thoroughness
Ability to juggle multiple initiatives
Values
At Yancey Bros. Co, we are always looking to add people to our team who share our core values:
Safety: We value the lives and health of our team and customers above all else.
Integrity: We are ethical and trustworthy, demonstrate respect for others, and communicate truthfully and promptly.
Teamwork: We work as one across our organization for the benefit of our customers.
Excellence: We strive to be the best, continuously improving our customers' experience and the solutions we provide.
Sense of Urgency: We respond quickly to customer needs and hold ourselves accountable for results.
Ideal candidates will demonstrate the following values:
Acting in a safe manner
Exhibiting honesty and integrity
Acting in a fair and ethical manner
Team mentality
Delivering quality results
Embraces change / improvement
Exhibiting superior customer service skills
Exhibiting pride and ownership
Working with a sense of urgency
Exhibiting a winning attitude
What We Offer
Yancey Bros. Co. offers a full benefits package that includes aggressive compensation levels, technician tool allowances, full medical, vision and dental coverage, employee wellness programs, paid vacations and more.
Competitive Pay
Individual Bonus Opportunities Available
Technician Tool Allowance
401k Plan Strong Company Match
Employee Profit Sharing
Financial Wellness Coaching
Medical, Vision, Dental Insurance
Prescription Drug Coverage
Flexible Spending Accounts
Short & Long Term Disability
Group Life Insurance
Paid Holidays
Paid Sick Leave
Tuition Reimbursement
Ongoing Training
Advancement Opportunities
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Job Category: Administrative
Full-Time
On-site
Austell YPS 259 Lee Industrial Blvd Austell, GA 30168, USA
Job Details
Description
From Georgia. For Georgia. Since 1914 Yancey Bros. Co. has proudly served as the authorized Caterpillar equipment dealer for Georgia, providing our customers with the highest quality sales, parts, and service. From Caterpillar heavy and compact construction equipment to on-highway trucks, we remain committed to learning more about our customers, offering equipment and support to keep up with their changing needs. This all starts with our greatest asset our employees.
What You Will Be Doing
As an Administrative Assistant for the Power Systems Division, you will be responsible for assisting these departments with different administrative duties. Part of the responsibilities include running reports and compiling data using Excel, as well as scheduling and coordinating meetings and calendars for the management team.
Support senior managers and executives with daily tasks
Attend meetings and take detailed minutes
Calendar management, schedule appointments and update calendar
Make travel arrangements and reservations for senior managers
Create reports, spreadsheets, and presentations, provide statistical and budget reports
Greet and provide general support to visitors
Manage scheduling and meeting requests in a timely manner
Manage records, files and/or other documents, including sensitive material.
Draft emails for leaders including careful proofreading/copy editing of materials
Plan and coordinates meetings and special events, including catering
Complete travel, reimbursement, and expense reports on a timely basis in Concur
Exercise sound judgment and discretion with regard to confidential issues and materials
General office duties (order supplies/fax/email/answer phones)
Participate in required safety program, and work in a safe manner
Additional duties as assigned by manager
Who We Are Looking For
To be successful in this position you should have strong organizational skills, fluent with Excel and creating pivot tables, formulas, and formatting, as well as be a self-starter. You should possess a sense of urgency and desire to provide superior customer service. The ability to work with a team and independently is essential to this position as well.
5 years' experience as a senior administrative assistant or executive assistant in an operations environment
Hands on experience with programs including:
Excel: VLOOKUP, Pivot tables, formulas, charts, large data sets
Outlook: calendaring and email management
PowerPoint: Executive presentations
Adobe Acrobat DC
Excellent verbal and written communication skills
Strong organizational and time-management skills
Excellent teamwork skills with ability to establish productive working relationships with other departments and personnel inside and outside the company
Sharp attention to detail is a must; high personal standards for quality and thoroughness
Ability to juggle multiple initiatives
Values
At Yancey Bros. Co, we are always looking to add people to our team who share our core values:
Safety: We value the lives and health of our team and customers above all else.
Integrity: We are ethical and trustworthy, demonstrate respect for others, and communicate truthfully and promptly.
Teamwork: We work as one across our organization for the benefit of our customers.
Excellence: We strive to be the best, continuously improving our customers' experience and the solutions we provide.
Sense of Urgency: We respond quickly to customer needs and hold ourselves accountable for results.
Ideal candidates will demonstrate the following values:
Acting in a safe manner
Exhibiting honesty and integrity
Acting in a fair and ethical manner
Team mentality
Delivering quality results
Embraces change / improvement
Exhibiting superior customer service skills
Exhibiting pride and ownership
Working with a sense of urgency
Exhibiting a winning attitude
What We Offer
Yancey Bros. Co. offers a full benefits package that includes aggressive compensation levels, technician tool allowances, full medical, vision and dental coverage, employee wellness programs, paid vacations and more.
Competitive Pay
Individual Bonus Opportunities Available
Technician Tool Allowance
401k Plan Strong Company Match
Employee Profit Sharing
Financial Wellness Coaching
Medical, Vision, Dental Insurance
Prescription Drug Coverage
Flexible Spending Accounts
Short & Long Term Disability
Group Life Insurance
Paid Holidays
Paid Sick Leave
Tuition Reimbursement
Ongoing Training
Advancement Opportunities
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.