Payroll Coordinator II
Government Jobs, Brooksville, FL, United States
Job Title
Under the direction of the Personnel & Compliance Manager, performs advanced administrative and technical work in the preparation and maintenance of payroll documentation and personnel records for Hernando County Fire Rescue.
Job Description
Under the direction of the Personnel & Compliance Manager, performs advanced administrative and technical work in the preparation and maintenance of payroll documentation and personnel records for Hernando County Fire Rescue. This position is responsible for reviewing, auditing, and preparing timesheets and payroll-related documentation to ensure accuracy and compliance with County policies, collective bargaining agreements, and applicable laws. Serves as a liaison with the Clerk of Court Payroll Division and Human Resources by submitting accurate and timely payroll information for processing, resolving discrepancies, and ensuring proper documentation. Work requires a high level of attention to detail, confidentiality, independent judgment, and the ability to apply complex pay rules across multiple schedules and systems.
Examples Of Duties
The following statements describe the principal functions of this job and its scope of responsibility but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including working in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.
Performs advanced and complex record keeping duties, compiles, and maintains personnel records for payroll; records on employees' information such as personal data on wages, merit increases, promotions, name or address changes, transfers, and other career related information, this is inclusive of all employees of HCFR and its departments.
Coordinates bi-weekly payroll utilizing multiple systems, including automated timekeeping systems for administrative staff and manual tracking and calculation of hours for field personnel, ensuring accuracy across varying pay structures and schedules.
Manually calculates hours worked, overtime, specialty pay, and leave usage, ensuring compliance with labor agreements and County policies.
Coordinates implementation, transition, and ongoing maintenance of payroll and workforce management systems; assists with testing, troubleshooting, and training as needed.
Provides payroll related data, reports, and analysis to support administrative decision-making, audits, and operational needs.
Assists with processing job announcements, reviewing applications, internal onboarding of new hires, and supporting other employment-related activities under the direction of the Personnel & Compliance Manager.
Provides payroll processing support, as needed, to other Public Safety departments including Fleet, Mosquito Control, and Emergency Management, ensuring consistency and accuracy across departments.
Reviews daily rosters and timesheets for completeness and accuracy; identifies discrepancies and coordinates corrections with supervisors and appropriate personnel.
Applies established payroll policies, procedures, and labor contract provisions to ensure proper coding and compensation practices. Exercises independent judgment in resolving routine payroll issues and escalates complex matters as appropriate.
Coordinates with Human Resources regarding payroll impacts of FMLA, Workers' Compensation, Short-Term Disability (STD), Long-Term Disability (LTD), and other personnel actions.
Creates personnel transactions impacting payroll, including new hires, terminations, and other employment-related changes, ensuring accuracy and proper documentation.
Provides administrative support related to payroll, personnel records, and departmental operations, including preparation of reports, forms, correspondence, and documentation.
Provides customer service to employees and supervisors by responding to payroll-related inquiries, researching discrepancies, and communicating resolutions clearly and professionally.
Gathers payroll-related documentation in response to public records requests in accordance with Florida Statutes.
Develops and maintains effective working relationships with employees, supervisors, and other County departments.
Independently performs other duties as assigned to support departmental operations and continuity of services.
Must be available to work weekends on payroll weeks, if necessary. Employee will be provided a compensated date off during the week.
Typical Qualifications
Minimum Qualifications
Graduation from an accredited college or university with an Associate in Arts degree or Associate of Science degree in Business Management.
Three (3) years of Payroll, Human Resources, Finance, Accounting, or Administrative Assistant experience in county or municipal government.
Experience preferred in using the following software: Minute-Traq, Executime, LIONS, Microsoft, Finance-Plus, Kronos, Tele-Staff, Workforce Ready and Adobe Pro.
Applicants must submit a resume and cover letter tailored to the position. Application materials must demonstrate clear, professional written communication skills.
A combination of education, training and experience may be substituted at the County's discretion. Licenses, Certifications, or Registrations
Notary Public preferred or obtain within 6 months of obtaining the position.
NMIS IS-700, IS-800, ICS-100, and ICS-200 within 6 months of employment.
Must possess and maintain a valid Florida Driver's License or must obtain within 30 days of establishing residency in Florida and be insurable by current insurance carrier, or valid Florida Identification Card is acceptable only for positions not required to drive a county vehicle.
Required Competencies
Knowledge of payroll processing practices, procedures, and applicable federal, state, and local regulations.
Knowledge of fire service work schedules, including 24-hour shifts, Kelly days, and rotating schedules, and the ability to accurately apply payroll practices within these structures.
Knowledge of collective bargaining agreements and the ability to accurately interpret and apply contract provisions to payroll and personnel actions.
Ability to perform payroll functions independently with a high degree of accuracy, including manual calculation of hours worked, overtime, specialty pay, and leave usage.
Ability to analyze, identify, and resolve payroll discrepancies and complex issues using sound judgement and problem-solving skills.
Knowledge of confidentiality requirements and the ability to handle sensitive personnel and payroll information with discretion.
Strong organizational skills and attention to detail, with the ability to manage multiple priorities and meet strict deadlines.
Ability to communicate effectively, both verbally and in writing, with employees, supervisors, internal departments, and the public.
Ability to establish and maintain effective working relationships
Knowledge of mathematics
Ability to understand and interpret complex oral and written instructions
Knowledge of Fair Labor Standards Act (FLSA) regulations, including both standard overtime provisions and Section 7(k) exemptions applicable to fire service personnel, with the ability to accurately apply compensation and overtime rules.
Supplemental Information
Equipment Used Computer, printer/copier, fax, scanner, calculator, telephone. Physical Requirements/Work Environment
Requires sitting most of the day.
The job involves frequent lifting and carrying up to 10 pounds, and occasionally up to 20 pounds.
The job requires frequent bending, twisting, and occasional squatting, climbing, kneeling, and balancing.
The job requires the completion of tasks that involve simple grasping, pushing, pulling, fine manual manipulation, and typing.
The job requires normal visual acuity and field of vision, depth perception and color vision, hearing, and speaking.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Pay Grade: 8 Salary Disclosure: Pay rates are based on policy, education, skill, experience level and internal equity. VETERANS' PREFERENCE: Under Section 295.07, F.S., Chapter SSA-7, Hernando County BOCC provides to veterans, that preference in appointment will be given to preference-eligible applicants. PLEASE REVIEW THE MINIMUM REQUIREMENTS ON POSTING AND COMMUNICATE HOW YOU MEET THE MINIMUM REQUIREMENTS IN YOUR APPLICATION/RESUME. MINIMUM REQUIEMENTS MUST BE MET TO BE CONSIDERED. All applications will be carefully reviewed to evaluate qualifications and overall suitability for the position. The relevance, scope, and length of related work experience, training, and education outlined in the application and resume will be considered during the screening process. Selected applicants will be contacted to participate in interviews. Candidates are encouraged to clearly document all pertinent experience, including relevant knowledge, skills, or abilities gained outside of traditional employment, in the additional information section of the application. Hernando County Board of County Commissioners (BOCC) is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, color, religion, gender, orientation, national origin, age, marital status, veteran status, genetic information, pregnancy, disability, or any other protected characteristic as defined by law. Hernando County is a Drug-Free workplace. All employees are subject to drug testing in accordance with Federal and Florida State Law. Applicants requiring reasonable accommodations as defined by the Americans with Disabilities Act, must provide notification to the BOCC in advance to allow
Under the direction of the Personnel & Compliance Manager, performs advanced administrative and technical work in the preparation and maintenance of payroll documentation and personnel records for Hernando County Fire Rescue.
Job Description
Under the direction of the Personnel & Compliance Manager, performs advanced administrative and technical work in the preparation and maintenance of payroll documentation and personnel records for Hernando County Fire Rescue. This position is responsible for reviewing, auditing, and preparing timesheets and payroll-related documentation to ensure accuracy and compliance with County policies, collective bargaining agreements, and applicable laws. Serves as a liaison with the Clerk of Court Payroll Division and Human Resources by submitting accurate and timely payroll information for processing, resolving discrepancies, and ensuring proper documentation. Work requires a high level of attention to detail, confidentiality, independent judgment, and the ability to apply complex pay rules across multiple schedules and systems.
Examples Of Duties
The following statements describe the principal functions of this job and its scope of responsibility but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including working in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.
Performs advanced and complex record keeping duties, compiles, and maintains personnel records for payroll; records on employees' information such as personal data on wages, merit increases, promotions, name or address changes, transfers, and other career related information, this is inclusive of all employees of HCFR and its departments.
Coordinates bi-weekly payroll utilizing multiple systems, including automated timekeeping systems for administrative staff and manual tracking and calculation of hours for field personnel, ensuring accuracy across varying pay structures and schedules.
Manually calculates hours worked, overtime, specialty pay, and leave usage, ensuring compliance with labor agreements and County policies.
Coordinates implementation, transition, and ongoing maintenance of payroll and workforce management systems; assists with testing, troubleshooting, and training as needed.
Provides payroll related data, reports, and analysis to support administrative decision-making, audits, and operational needs.
Assists with processing job announcements, reviewing applications, internal onboarding of new hires, and supporting other employment-related activities under the direction of the Personnel & Compliance Manager.
Provides payroll processing support, as needed, to other Public Safety departments including Fleet, Mosquito Control, and Emergency Management, ensuring consistency and accuracy across departments.
Reviews daily rosters and timesheets for completeness and accuracy; identifies discrepancies and coordinates corrections with supervisors and appropriate personnel.
Applies established payroll policies, procedures, and labor contract provisions to ensure proper coding and compensation practices. Exercises independent judgment in resolving routine payroll issues and escalates complex matters as appropriate.
Coordinates with Human Resources regarding payroll impacts of FMLA, Workers' Compensation, Short-Term Disability (STD), Long-Term Disability (LTD), and other personnel actions.
Creates personnel transactions impacting payroll, including new hires, terminations, and other employment-related changes, ensuring accuracy and proper documentation.
Provides administrative support related to payroll, personnel records, and departmental operations, including preparation of reports, forms, correspondence, and documentation.
Provides customer service to employees and supervisors by responding to payroll-related inquiries, researching discrepancies, and communicating resolutions clearly and professionally.
Gathers payroll-related documentation in response to public records requests in accordance with Florida Statutes.
Develops and maintains effective working relationships with employees, supervisors, and other County departments.
Independently performs other duties as assigned to support departmental operations and continuity of services.
Must be available to work weekends on payroll weeks, if necessary. Employee will be provided a compensated date off during the week.
Typical Qualifications
Minimum Qualifications
Graduation from an accredited college or university with an Associate in Arts degree or Associate of Science degree in Business Management.
Three (3) years of Payroll, Human Resources, Finance, Accounting, or Administrative Assistant experience in county or municipal government.
Experience preferred in using the following software: Minute-Traq, Executime, LIONS, Microsoft, Finance-Plus, Kronos, Tele-Staff, Workforce Ready and Adobe Pro.
Applicants must submit a resume and cover letter tailored to the position. Application materials must demonstrate clear, professional written communication skills.
A combination of education, training and experience may be substituted at the County's discretion. Licenses, Certifications, or Registrations
Notary Public preferred or obtain within 6 months of obtaining the position.
NMIS IS-700, IS-800, ICS-100, and ICS-200 within 6 months of employment.
Must possess and maintain a valid Florida Driver's License or must obtain within 30 days of establishing residency in Florida and be insurable by current insurance carrier, or valid Florida Identification Card is acceptable only for positions not required to drive a county vehicle.
Required Competencies
Knowledge of payroll processing practices, procedures, and applicable federal, state, and local regulations.
Knowledge of fire service work schedules, including 24-hour shifts, Kelly days, and rotating schedules, and the ability to accurately apply payroll practices within these structures.
Knowledge of collective bargaining agreements and the ability to accurately interpret and apply contract provisions to payroll and personnel actions.
Ability to perform payroll functions independently with a high degree of accuracy, including manual calculation of hours worked, overtime, specialty pay, and leave usage.
Ability to analyze, identify, and resolve payroll discrepancies and complex issues using sound judgement and problem-solving skills.
Knowledge of confidentiality requirements and the ability to handle sensitive personnel and payroll information with discretion.
Strong organizational skills and attention to detail, with the ability to manage multiple priorities and meet strict deadlines.
Ability to communicate effectively, both verbally and in writing, with employees, supervisors, internal departments, and the public.
Ability to establish and maintain effective working relationships
Knowledge of mathematics
Ability to understand and interpret complex oral and written instructions
Knowledge of Fair Labor Standards Act (FLSA) regulations, including both standard overtime provisions and Section 7(k) exemptions applicable to fire service personnel, with the ability to accurately apply compensation and overtime rules.
Supplemental Information
Equipment Used Computer, printer/copier, fax, scanner, calculator, telephone. Physical Requirements/Work Environment
Requires sitting most of the day.
The job involves frequent lifting and carrying up to 10 pounds, and occasionally up to 20 pounds.
The job requires frequent bending, twisting, and occasional squatting, climbing, kneeling, and balancing.
The job requires the completion of tasks that involve simple grasping, pushing, pulling, fine manual manipulation, and typing.
The job requires normal visual acuity and field of vision, depth perception and color vision, hearing, and speaking.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Pay Grade: 8 Salary Disclosure: Pay rates are based on policy, education, skill, experience level and internal equity. VETERANS' PREFERENCE: Under Section 295.07, F.S., Chapter SSA-7, Hernando County BOCC provides to veterans, that preference in appointment will be given to preference-eligible applicants. PLEASE REVIEW THE MINIMUM REQUIREMENTS ON POSTING AND COMMUNICATE HOW YOU MEET THE MINIMUM REQUIREMENTS IN YOUR APPLICATION/RESUME. MINIMUM REQUIEMENTS MUST BE MET TO BE CONSIDERED. All applications will be carefully reviewed to evaluate qualifications and overall suitability for the position. The relevance, scope, and length of related work experience, training, and education outlined in the application and resume will be considered during the screening process. Selected applicants will be contacted to participate in interviews. Candidates are encouraged to clearly document all pertinent experience, including relevant knowledge, skills, or abilities gained outside of traditional employment, in the additional information section of the application. Hernando County Board of County Commissioners (BOCC) is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, color, religion, gender, orientation, national origin, age, marital status, veteran status, genetic information, pregnancy, disability, or any other protected characteristic as defined by law. Hernando County is a Drug-Free workplace. All employees are subject to drug testing in accordance with Federal and Florida State Law. Applicants requiring reasonable accommodations as defined by the Americans with Disabilities Act, must provide notification to the BOCC in advance to allow