Administrative Support Specialist, UTC Office of the Chancellor
University of Tennessee, Chattanooga, TN, United States
Administrative Support Specialist
The Administrative Support Specialist in the Office of the Chancellor provides organizational and operational assistance within the overarching functions of the unit as well as the event and programming arm of the unit.
Responsibilities
Assists with the planning and execution of University-wide events by:
Scheduling and attending meetings with campus and/or community partners when needed
Submitting space and/or catering reservations
Preparing agendas and other public facing materials
Gathering items needed for the set-up and facilitation of events
Filing documents into shared database for posterity
Collecting and recording RSVPs
Processing invoices and/or receipts
Assisting with correspondence on behalf of Director of University Events
Attending and staffing events and/or meetings on campus when needed
Provides operational support to overarching office and staff by:
Assisting with reception of phone calls and in-person guests of the office
Assisting with processing invoices, receipts, and/or travel records
Scheduling and at times attending meetings as needed
Assisting with the supervision of student workers and/or Chancellor's Ambassadors
Handling and storing confidential and sensitive records
Assisting with the management of the office's technology, giveaway, and office supply inventory
Providing support for adjacent executive offices during the vacancy or onboarding of new staff
Understanding the role and nature of the Office of the Chancellor within the institution and larger UT System
Contributing to general office optimization and efficiency
Exhibiting exceptional customer service, care, and professionalism in all interactions with both the campus and local community
Assisting in managing the Events Management System (25Live) for University events in the Chancellor's Room
Gathering information on events, and when necessary, resolving issues related to event scheduling
Developing, maintaining, and continuously revising the Chancellor's Office website
The ideal candidate will possess the following:
Excellent communication skills, both oral and written, and interpersonal skills
Strong organizational skills with the ability to manage multiple projects and tasks simultaneously
Ability to exhibit professionalism, integrity, consideration, and confidentiality in all areas of role
Proficient knowledge of all Microsoft 365, Google Workspace, and Adobe applications
Knowledge and understanding of University's vision and mission
Knowledge of budgeting, account reconciliation, and accounts payable
Review of applications will begin May 7, 2026, and will continue until the position is filled. Applications received by this date will receive priority consideration.
Qualifications
Minimum: Requires a high school diploma and four years of experience in the following areas, or an equivalent combination of education, training, and experience:
University or other higher-education institution
Event planning experience, including logistics, contract arrangements, catering knowledge, and creative ingenuity
Candidate must have knowledge and understanding of technology applications to facilitate communications, including web applications and collaboration/communication tools
Preferred: Specialized experience in event planning, alumni and development, and special projects at a higher-education institution is preferred.
Job Info
Job Identification 7819
Job Category Administrative
Posting Date 04/27/2026, 03:03 PM
Job Schedule Full time
Locations 611 McCallie Avenue, Chattanooga, TN, 37403, US
The Administrative Support Specialist in the Office of the Chancellor provides organizational and operational assistance within the overarching functions of the unit as well as the event and programming arm of the unit.
Responsibilities
Assists with the planning and execution of University-wide events by:
Scheduling and attending meetings with campus and/or community partners when needed
Submitting space and/or catering reservations
Preparing agendas and other public facing materials
Gathering items needed for the set-up and facilitation of events
Filing documents into shared database for posterity
Collecting and recording RSVPs
Processing invoices and/or receipts
Assisting with correspondence on behalf of Director of University Events
Attending and staffing events and/or meetings on campus when needed
Provides operational support to overarching office and staff by:
Assisting with reception of phone calls and in-person guests of the office
Assisting with processing invoices, receipts, and/or travel records
Scheduling and at times attending meetings as needed
Assisting with the supervision of student workers and/or Chancellor's Ambassadors
Handling and storing confidential and sensitive records
Assisting with the management of the office's technology, giveaway, and office supply inventory
Providing support for adjacent executive offices during the vacancy or onboarding of new staff
Understanding the role and nature of the Office of the Chancellor within the institution and larger UT System
Contributing to general office optimization and efficiency
Exhibiting exceptional customer service, care, and professionalism in all interactions with both the campus and local community
Assisting in managing the Events Management System (25Live) for University events in the Chancellor's Room
Gathering information on events, and when necessary, resolving issues related to event scheduling
Developing, maintaining, and continuously revising the Chancellor's Office website
The ideal candidate will possess the following:
Excellent communication skills, both oral and written, and interpersonal skills
Strong organizational skills with the ability to manage multiple projects and tasks simultaneously
Ability to exhibit professionalism, integrity, consideration, and confidentiality in all areas of role
Proficient knowledge of all Microsoft 365, Google Workspace, and Adobe applications
Knowledge and understanding of University's vision and mission
Knowledge of budgeting, account reconciliation, and accounts payable
Review of applications will begin May 7, 2026, and will continue until the position is filled. Applications received by this date will receive priority consideration.
Qualifications
Minimum: Requires a high school diploma and four years of experience in the following areas, or an equivalent combination of education, training, and experience:
University or other higher-education institution
Event planning experience, including logistics, contract arrangements, catering knowledge, and creative ingenuity
Candidate must have knowledge and understanding of technology applications to facilitate communications, including web applications and collaboration/communication tools
Preferred: Specialized experience in event planning, alumni and development, and special projects at a higher-education institution is preferred.
Job Info
Job Identification 7819
Job Category Administrative
Posting Date 04/27/2026, 03:03 PM
Job Schedule Full time
Locations 611 McCallie Avenue, Chattanooga, TN, 37403, US