Administrative Assistant- Government Affairs
Lockheed Martin, Fairborn, OH, United States
Administrative Assistant- Government Affairs | Lockheed Martin
Provides administrative assistant support to the Lockheed Martin (LM) Government Affairs (LMGA) Air Force & F-35 Mission Area, Acquisition Excellence Pillar, primarily out of the Fairborn, OH office, but also in remote support of geographically-separated offices outside Eglin AFB, FL and Hanscom AFB, MA. Performs a variety of secretarial and administrative duties for assigned Leader and team members, to include:
Communicating with LM personnel across the company, their non-LM customers, and members of the local communities via phone and personal computer
Maintaining proficiency in Concur's travel planning software tools, assisting travelers, as needed
Making Travel Card purchases and filing associated expense reports, for self, and assisting others with their expense reports in Concur system
Making Purchasing Card (P-Card) purchases, and conducting monthly reconciliation of P-Card statements from US Bank website
Orchestrating Lockheed-Martin (LM)-hosted meetings in the Fairborn office meeting spaces, to include working with meeting POC to identify number of meeting attendees; selecting best meeting space; ensuring meeting POC's enter non-LM visitors into VisitLM; greeting/checking in all visitors against approved visitor list; documenting non-LM participants in VisitLM; and assisting in the smooth execution of all meetings
Maintaining proficiency in the office's Information Technology and Security equipment to facilitate meetings and resolve issues as they arise
Maintaining and expanding existing filing system, as needed
Maintaining proficiency in My Timecard, to assist others, as needed
Facilitating LMGA annual and ad-hoc sponsorship agreements
Supporting document review for LM POCs, which includes receiving hard copy documents; making them available to non-LM reviewers; and documenting/transmitting hand-written comments back to the LM POC
Administering to other office duties to include interface with building management; arranging for annual deep cleaning; scheduling ShredIt visits; packaging and receiving FedEx packages
Creating, reviewing and editing documents (e.g., reports, correspondence, and memorandums) using Standard Desktop software such as Microsoft Teams and Adobe-based software applications
Tracking and reporting status of the Acquisition Excellence Pillar's allocated budget
Answering the Fairborn office's main phone in real time and via VOIP answering software; and assisting/referring callers, as appropriate
Receiving, referring, or answering mail
Mastering applicable LM policies governing all of the above
Performing other duties as assigned **This is an on-site location with limited telework opportunities
Experience with SAP Concur
or equivalent
Travel and Expense software application Experience operating teleconferencing and communication systems via web-based applications such as VOIP, Zoom, Skype, MS Teams, etc. Experience inputting and processing check requests for various contributions and sponsorships. Experience with time and attendance software
Provides administrative assistant support to the Lockheed Martin (LM) Government Affairs (LMGA) Air Force & F-35 Mission Area, Acquisition Excellence Pillar, primarily out of the Fairborn, OH office, but also in remote support of geographically-separated offices outside Eglin AFB, FL and Hanscom AFB, MA. Performs a variety of secretarial and administrative duties for assigned Leader and team members, to include:
Communicating with LM personnel across the company, their non-LM customers, and members of the local communities via phone and personal computer
Maintaining proficiency in Concur's travel planning software tools, assisting travelers, as needed
Making Travel Card purchases and filing associated expense reports, for self, and assisting others with their expense reports in Concur system
Making Purchasing Card (P-Card) purchases, and conducting monthly reconciliation of P-Card statements from US Bank website
Orchestrating Lockheed-Martin (LM)-hosted meetings in the Fairborn office meeting spaces, to include working with meeting POC to identify number of meeting attendees; selecting best meeting space; ensuring meeting POC's enter non-LM visitors into VisitLM; greeting/checking in all visitors against approved visitor list; documenting non-LM participants in VisitLM; and assisting in the smooth execution of all meetings
Maintaining proficiency in the office's Information Technology and Security equipment to facilitate meetings and resolve issues as they arise
Maintaining and expanding existing filing system, as needed
Maintaining proficiency in My Timecard, to assist others, as needed
Facilitating LMGA annual and ad-hoc sponsorship agreements
Supporting document review for LM POCs, which includes receiving hard copy documents; making them available to non-LM reviewers; and documenting/transmitting hand-written comments back to the LM POC
Administering to other office duties to include interface with building management; arranging for annual deep cleaning; scheduling ShredIt visits; packaging and receiving FedEx packages
Creating, reviewing and editing documents (e.g., reports, correspondence, and memorandums) using Standard Desktop software such as Microsoft Teams and Adobe-based software applications
Tracking and reporting status of the Acquisition Excellence Pillar's allocated budget
Answering the Fairborn office's main phone in real time and via VOIP answering software; and assisting/referring callers, as appropriate
Receiving, referring, or answering mail
Mastering applicable LM policies governing all of the above
Performing other duties as assigned **This is an on-site location with limited telework opportunities
Experience with SAP Concur
or equivalent
Travel and Expense software application Experience operating teleconferencing and communication systems via web-based applications such as VOIP, Zoom, Skype, MS Teams, etc. Experience inputting and processing check requests for various contributions and sponsorships. Experience with time and attendance software