Building Secretary
Woodland Public Schools, Woodland, WA, United States
Secretary - Classification 2
Serves as a secretary to the District office, including support to the Executive Director of Learning Supports, HR Director, and as a facilitator for the school/public being served in communicating information, problem-solving, material acquisition and record keeping. Under the supervision of the HR Manager, the Classification 2 Secretary is responsible for providing secretarial support coverage for the district office.
Qualifications:
High School Diploma or equivalent
Ability to pass a state and a federal background check
Regular and reliable attendance
Demonstrated knowledge of and skills utilizing a personal computer, word processing, and database software (i.e., Word, Excel, Google)
Demonstrated knowledge of modern office procedures, including filing systems, data recording methods, and commonly used office equipment (i.e., computer, telephone, email, and fax)
Demonstrated ability to employ good principles of business correspondence and report organization
Demonstrated ability to initiate and assume responsibility for regular activities without specific direction and supervision
Demonstrated ability to establish and maintain effective working relationships with those contacted during the course of work
Demonstrated organizational skills and commitment to follow through on tasks without direct supervision
Demonstrated ability to budget time in an effective and efficient manner
Demonstrated ability to communicate in a warm, friendly, and professional manner, both orally and in writing, with students, staff, parents, and the public
Experience with general accounting procedures and processes
Ability to coordinate and manage processes for various school activities
Demonstrated ability to maintain confidentiality
Demonstrated ability to represent the school district positively in all interactions
Three years of successful secretarial experience
Regular and punctual attendance
Essential Duties and Responsibilities:
Receptionist/greet the public
Answer and direct incoming phone calls
Planning/Organization/Time Management
Flexibility/Adaptability
Prioritization
Problem Solving/Judgement
Commitment/Teamwork
Office Procedures
Quality of Work
Finance/Budgeting
Computer/Technical Skills
Communication Skills
Professionalism
Confidentiality
Student Needs
Dress
Teachable
Perform other tasks and assume other responsibilities as assigned by the supervisor
Reconcile and manage all employee absences and substitutes
Coordinate and organize various office mailings
Work closely with administrators to manage their emails and schedule
Schedule meetings between the administrator and staff members
End of Year Reporting
Communication with the public, including creating flyers for events, the website, and Facebook
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand and talk or hear, and sometimes walk and sit. Occasionally, the employee will bend or twist at the neck more than the average person. While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs. The employee is directly responsible for the safety, well-being, or work output of other people. Specific vision abilities required by this job include close vision, such as to read handwritten or typed material, and the ability to adjust focus. The position requires the individual to meet multiple demands from several people and interact with the public and other staff. Work Environment: The noise level in the work environment is moderate to loud.
Application Procedure: Apply Online
Position Opens Internally: 04/21/2026
Position Closes Internally: 04/27/2026
Position Opens Externally (if necessary): 04/28/2026
Position Closes: Open until filled
If you are hired for this position, you will be required to pay for a background check, unless you have completed the background check in the past two years, and it is on file with the Office of Superintendent of Public Instruction (OSPI).
Serves as a secretary to the District office, including support to the Executive Director of Learning Supports, HR Director, and as a facilitator for the school/public being served in communicating information, problem-solving, material acquisition and record keeping. Under the supervision of the HR Manager, the Classification 2 Secretary is responsible for providing secretarial support coverage for the district office.
Qualifications:
High School Diploma or equivalent
Ability to pass a state and a federal background check
Regular and reliable attendance
Demonstrated knowledge of and skills utilizing a personal computer, word processing, and database software (i.e., Word, Excel, Google)
Demonstrated knowledge of modern office procedures, including filing systems, data recording methods, and commonly used office equipment (i.e., computer, telephone, email, and fax)
Demonstrated ability to employ good principles of business correspondence and report organization
Demonstrated ability to initiate and assume responsibility for regular activities without specific direction and supervision
Demonstrated ability to establish and maintain effective working relationships with those contacted during the course of work
Demonstrated organizational skills and commitment to follow through on tasks without direct supervision
Demonstrated ability to budget time in an effective and efficient manner
Demonstrated ability to communicate in a warm, friendly, and professional manner, both orally and in writing, with students, staff, parents, and the public
Experience with general accounting procedures and processes
Ability to coordinate and manage processes for various school activities
Demonstrated ability to maintain confidentiality
Demonstrated ability to represent the school district positively in all interactions
Three years of successful secretarial experience
Regular and punctual attendance
Essential Duties and Responsibilities:
Receptionist/greet the public
Answer and direct incoming phone calls
Planning/Organization/Time Management
Flexibility/Adaptability
Prioritization
Problem Solving/Judgement
Commitment/Teamwork
Office Procedures
Quality of Work
Finance/Budgeting
Computer/Technical Skills
Communication Skills
Professionalism
Confidentiality
Student Needs
Dress
Teachable
Perform other tasks and assume other responsibilities as assigned by the supervisor
Reconcile and manage all employee absences and substitutes
Coordinate and organize various office mailings
Work closely with administrators to manage their emails and schedule
Schedule meetings between the administrator and staff members
End of Year Reporting
Communication with the public, including creating flyers for events, the website, and Facebook
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand and talk or hear, and sometimes walk and sit. Occasionally, the employee will bend or twist at the neck more than the average person. While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs. The employee is directly responsible for the safety, well-being, or work output of other people. Specific vision abilities required by this job include close vision, such as to read handwritten or typed material, and the ability to adjust focus. The position requires the individual to meet multiple demands from several people and interact with the public and other staff. Work Environment: The noise level in the work environment is moderate to loud.
Application Procedure: Apply Online
Position Opens Internally: 04/21/2026
Position Closes Internally: 04/27/2026
Position Opens Externally (if necessary): 04/28/2026
Position Closes: Open until filled
If you are hired for this position, you will be required to pay for a background check, unless you have completed the background check in the past two years, and it is on file with the Office of Superintendent of Public Instruction (OSPI).