Administrative Support Associate
GovernmentJobs.com, Xenia, OH, United States
Job Title
Administrative Support Staff
Job Description
The full performance level class works under general supervision & requires considerable knowledge of clerical and secretarial procedures; administrative support procedures; office processes, procedures and policies to perform routine and non-routine administrative support activities. WORKING HOURS: 7:30 A.M - 4:00 P.M Monday - Friday Posted until filled.
Duties/Responsibilities
Provide general secretarial support for department staff: type & word process letters, memos, reports, forms, & correspondence, including court-related documents; copy, file, & distribute correspondence; update data bases & spreadsheets; distribute interoffice mail; update inventory file (record necessary information, file copy, & submit copy to risk management office); process outgoing mail (calculate postage needed, operate postage equipment, print out tapes & envelopes, update correspondence log; sort & file correspondence, internal forms & documents; answer incoming calls, transferring calls to appropriate staff, answer general & routine and non-routine questions from residents, performs routine and non-routine administrative tasks, staff from other offices & organizations; take meeting minutes & prepare minutes from notes; keep all safety training information updated and assure that all staff training is up to date. Assist department units with program specific support tasks (e.g., update and distribute forms; assist with new referral paperwork; maintain spreadsheets; proof read; help with scheduling; establish client files; organize and enter survey data. Assist with activities to ensure department's fiscal operations: prepare vouchers for encumbering (e.g., check information to be typed, type information, update voucher & vendor spreadsheets, secure necessary signatures, submit completed vouchers to the auditor's office); prepare vouchers for payments (e.g., check information to be processed, copy invoices, assemble paperwork, update spreadsheets, submit voucher to commission's office, file numerically); prepare pay-ins (e.g., check information to be typed, complete and print out department pay-in form, submit department pay-in form to auditor's office & obtain pay-ins record, submit pay-in record & check/cash to treasurer's office, obtain receipt); prepare transfer of appropriation requests (e.g., check information to be typed, complete & print out transfer form, submit form to commissioner's office). Perform other duties, as assigned, of a similar nature or level.
Minimum Qualifications
High School Diploma or General Equivalency Diploma (G.E.D.); 24 mos. of experience in office practices and processes; valid Ohio Driver's License. - Or equivalent of Minimum Class Qualifications for Employment noted above may be substituted for the education and/or experience required. Education and Experience may not be substituted for mandated licensure/certification.
Supplemental Information
UNUSUAL WORKING CONDITIONS: Predictable and regular attendance is required. Stooping, reaching, standing, walking, pushing, pulling, lifting, grasping, feeling, talking, hearing, seeing, and repetitive motions. Exerting up to 10 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
Benefits
There is a wide variety of benefits available to full-time permanent and some part-time permanent Greene County employees. These benefits include: health, dental, vision, life insurance, optional life insurance plans, wellness program, employee assistance program, and deferred compensation plans. The County pays 80% of the health care premium and 39% of the dental premium. All full-time employees are eligible for $50,000 group life insurance paid 100% by the County. NOTE: Employees who are non-permanent, seasonal, intermittent, part-time scheduled for less than 60 hours per pay period, and external interim, are not benefit eligible.
Employer
Greene County Board of Commissioners
Department
Family and Children First
Address
158 East Main Street Xenia, Ohio, 45385
Phone
937-562-5600
Website
http://www.co.greene.oh.us
Administrative Support Staff
Job Description
The full performance level class works under general supervision & requires considerable knowledge of clerical and secretarial procedures; administrative support procedures; office processes, procedures and policies to perform routine and non-routine administrative support activities. WORKING HOURS: 7:30 A.M - 4:00 P.M Monday - Friday Posted until filled.
Duties/Responsibilities
Provide general secretarial support for department staff: type & word process letters, memos, reports, forms, & correspondence, including court-related documents; copy, file, & distribute correspondence; update data bases & spreadsheets; distribute interoffice mail; update inventory file (record necessary information, file copy, & submit copy to risk management office); process outgoing mail (calculate postage needed, operate postage equipment, print out tapes & envelopes, update correspondence log; sort & file correspondence, internal forms & documents; answer incoming calls, transferring calls to appropriate staff, answer general & routine and non-routine questions from residents, performs routine and non-routine administrative tasks, staff from other offices & organizations; take meeting minutes & prepare minutes from notes; keep all safety training information updated and assure that all staff training is up to date. Assist department units with program specific support tasks (e.g., update and distribute forms; assist with new referral paperwork; maintain spreadsheets; proof read; help with scheduling; establish client files; organize and enter survey data. Assist with activities to ensure department's fiscal operations: prepare vouchers for encumbering (e.g., check information to be typed, type information, update voucher & vendor spreadsheets, secure necessary signatures, submit completed vouchers to the auditor's office); prepare vouchers for payments (e.g., check information to be processed, copy invoices, assemble paperwork, update spreadsheets, submit voucher to commission's office, file numerically); prepare pay-ins (e.g., check information to be typed, complete and print out department pay-in form, submit department pay-in form to auditor's office & obtain pay-ins record, submit pay-in record & check/cash to treasurer's office, obtain receipt); prepare transfer of appropriation requests (e.g., check information to be typed, complete & print out transfer form, submit form to commissioner's office). Perform other duties, as assigned, of a similar nature or level.
Minimum Qualifications
High School Diploma or General Equivalency Diploma (G.E.D.); 24 mos. of experience in office practices and processes; valid Ohio Driver's License. - Or equivalent of Minimum Class Qualifications for Employment noted above may be substituted for the education and/or experience required. Education and Experience may not be substituted for mandated licensure/certification.
Supplemental Information
UNUSUAL WORKING CONDITIONS: Predictable and regular attendance is required. Stooping, reaching, standing, walking, pushing, pulling, lifting, grasping, feeling, talking, hearing, seeing, and repetitive motions. Exerting up to 10 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
Benefits
There is a wide variety of benefits available to full-time permanent and some part-time permanent Greene County employees. These benefits include: health, dental, vision, life insurance, optional life insurance plans, wellness program, employee assistance program, and deferred compensation plans. The County pays 80% of the health care premium and 39% of the dental premium. All full-time employees are eligible for $50,000 group life insurance paid 100% by the County. NOTE: Employees who are non-permanent, seasonal, intermittent, part-time scheduled for less than 60 hours per pay period, and external interim, are not benefit eligible.
Employer
Greene County Board of Commissioners
Department
Family and Children First
Address
158 East Main Street Xenia, Ohio, 45385
Phone
937-562-5600
Website
http://www.co.greene.oh.us