Administrative Assistant (Miami)
Career Group, Miami, FL, United States
A leading global financial institution is seeking a polished and highly organized
Administrative Assistant
to support senior advisors within their Private Wealth Management division in Miami. This is a demanding role within a fast-paced, client-facing environment where discretion, professionalism, and proactive problem-solving are paramount. The right candidate will be deeply detail-oriented, thrive under pressure, and take pride in delivering executive-level administrative excellence.
Key Responsibilities:
Manage complex, high-priority calendars for senior advisors, including scheduling internal and external meetings, conference calls, and related logistics
Handle a high volume of phone and email communications with senior executives and high-net-worth clients, maintaining a professional and responsive demeanor at all times
Coordinate client meetings and calls; ensure timely follow-through on all action items and requests
Arrange extensive domestic and international travel, including visa applications; prepare and submit expense reports accurately and on schedule
Draft, proofread, and distribute correspondence, agendas, reports, and presentations as needed
Support new hire onboarding in partnership with the Business Unit Manager
Provide general office support including filing, shipping, supplies management, and facilities coordination
Organize and ship materials to clients; coordinate conference and catering services for client engagements
Assist with ad hoc projects and event planning as requested
Maintain working knowledge of firm policies and manage routine matters independently
Qualifications:
Fluency in Spanish is required
5+ years of experience providing administrative support to senior executives, ideally within financial services, private sector, or government
Demonstrated ability to handle confidential and sensitive information with absolute discretion
Exceptional written and verbal communication skills with a consistently professional presence
Meticulous attention to detail and strong organizational abilities; able to manage competing priorities effectively
Self-directed and proactive, with strong anticipation skills and a bias toward action
Comfortable managing ambiguity and adapting quickly in a deadline-driven environment
Uncompromising professionalism, integrity, and diplomacy in all interactions
Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
Familiarity with expense management platforms such as SAP Concur
Collaborative team player with a positive, can-do approach
Contract Details:
This is a 12-month contract position with the potential for extension or permanent conversion based on performance and business needs. Compensation is $31.25/hr. Candidates must be available to work on-site at the Miami office.
Please submit your resume to be considered for this opportunity!
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
Administrative Assistant
to support senior advisors within their Private Wealth Management division in Miami. This is a demanding role within a fast-paced, client-facing environment where discretion, professionalism, and proactive problem-solving are paramount. The right candidate will be deeply detail-oriented, thrive under pressure, and take pride in delivering executive-level administrative excellence.
Key Responsibilities:
Manage complex, high-priority calendars for senior advisors, including scheduling internal and external meetings, conference calls, and related logistics
Handle a high volume of phone and email communications with senior executives and high-net-worth clients, maintaining a professional and responsive demeanor at all times
Coordinate client meetings and calls; ensure timely follow-through on all action items and requests
Arrange extensive domestic and international travel, including visa applications; prepare and submit expense reports accurately and on schedule
Draft, proofread, and distribute correspondence, agendas, reports, and presentations as needed
Support new hire onboarding in partnership with the Business Unit Manager
Provide general office support including filing, shipping, supplies management, and facilities coordination
Organize and ship materials to clients; coordinate conference and catering services for client engagements
Assist with ad hoc projects and event planning as requested
Maintain working knowledge of firm policies and manage routine matters independently
Qualifications:
Fluency in Spanish is required
5+ years of experience providing administrative support to senior executives, ideally within financial services, private sector, or government
Demonstrated ability to handle confidential and sensitive information with absolute discretion
Exceptional written and verbal communication skills with a consistently professional presence
Meticulous attention to detail and strong organizational abilities; able to manage competing priorities effectively
Self-directed and proactive, with strong anticipation skills and a bias toward action
Comfortable managing ambiguity and adapting quickly in a deadline-driven environment
Uncompromising professionalism, integrity, and diplomacy in all interactions
Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
Familiarity with expense management platforms such as SAP Concur
Collaborative team player with a positive, can-do approach
Contract Details:
This is a 12-month contract position with the potential for extension or permanent conversion based on performance and business needs. Compensation is $31.25/hr. Candidates must be available to work on-site at the Miami office.
Please submit your resume to be considered for this opportunity!
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.