Senior Administrative Assistant
LHH Recruitment Solutions, Miami, FL, United States
LHH is actively seeking a Senior Administrative Assistant for one of our top clients in Miami! This will be a contract to perm opportunity with our client and will work hybrid to their office in Miami. This role will be supporting to VPs.
Job Description:
This role provides high-level administrative support to two senior Vice Presidents with heavy travel schedules. The position requires a proactive, autonomous, and experienced executive assistant who can manage complex calendars, coordinate travel, support large team meetings, and act as an office point of contact when based in Miami.
Primary Responsibilities / Typical Day:
Heavy calendar management for two VPs with frequent travel and overlapping obligations
Travel coordination including flights, hotels, and itineraries
Expense management using Concur
Coordination of large team meetings (60-80 attendees)
Compiling and supporting PowerPoint presentations for team calls
Managing overlapping meetings and resolving conflicts proactively
Coordinating meals and meetings while executives are traveling
Supporting Excel-based data tracking and reporting
If Miami-based, acting as Office Manager and on-site point of contact
Most Important Responsibilities and % of Time:
Calendar management and scheduling: 40%
Travel and expense coordination: 20%
Meeting support and presentation assistance: 20%
Data management, Excel support, and office coordination: 20%
Experience / Soft Skills
Must Have:
5-7 years of executive administrative support experience
Experience supporting senior or executive leadership
Strong autonomy and self-motivation
Proactive, seasoned, and confident communication style
Ability to manage competing priorities independently
Nice to Have:
Experience supporting multiple executives simultaneously
Office management experience in a small office environment
Software and Technical Skills
Required:
Outlook (heavy calendar management)
Concur (expense management)
PowerPoint (including executive-level and PPW decks)
Excel (sorting, managing, and tracking data)
Preferred:
Experience supporting large-scale virtual and in-person meetings
Pay Details:
$35.00 to $37.00 per hour
Search managed by:
Kaitlynne Hope
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance Act
Los Angeles City Fair Chance Ordinance
Los Angeles County Fair Chance Ordinance for Employers
San Francisco Fair Chance Ordinance
Massachusetts Candidates Only:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Job Description:
This role provides high-level administrative support to two senior Vice Presidents with heavy travel schedules. The position requires a proactive, autonomous, and experienced executive assistant who can manage complex calendars, coordinate travel, support large team meetings, and act as an office point of contact when based in Miami.
Primary Responsibilities / Typical Day:
Heavy calendar management for two VPs with frequent travel and overlapping obligations
Travel coordination including flights, hotels, and itineraries
Expense management using Concur
Coordination of large team meetings (60-80 attendees)
Compiling and supporting PowerPoint presentations for team calls
Managing overlapping meetings and resolving conflicts proactively
Coordinating meals and meetings while executives are traveling
Supporting Excel-based data tracking and reporting
If Miami-based, acting as Office Manager and on-site point of contact
Most Important Responsibilities and % of Time:
Calendar management and scheduling: 40%
Travel and expense coordination: 20%
Meeting support and presentation assistance: 20%
Data management, Excel support, and office coordination: 20%
Experience / Soft Skills
Must Have:
5-7 years of executive administrative support experience
Experience supporting senior or executive leadership
Strong autonomy and self-motivation
Proactive, seasoned, and confident communication style
Ability to manage competing priorities independently
Nice to Have:
Experience supporting multiple executives simultaneously
Office management experience in a small office environment
Software and Technical Skills
Required:
Outlook (heavy calendar management)
Concur (expense management)
PowerPoint (including executive-level and PPW decks)
Excel (sorting, managing, and tracking data)
Preferred:
Experience supporting large-scale virtual and in-person meetings
Pay Details:
$35.00 to $37.00 per hour
Search managed by:
Kaitlynne Hope
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance Act
Los Angeles City Fair Chance Ordinance
Los Angeles County Fair Chance Ordinance for Employers
San Francisco Fair Chance Ordinance
Massachusetts Candidates Only:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.