Facilities Coordinator
Planned Parenthood of the Pacific Southwest, New York, NY, United States
POSITION SUMMARY
Assist Facilities leadership in maintenance and repairs, and coordinate housekeeping. Purchase shipping and office supplies, process incoming and outgoing mail, support multiple NYC locations, and be available for on‑call coverage. Travel to all NYC locations and use agency cell phone 24/7. Requires ability to work both independently and in a team.
RESPONSIBILITIES
Coordinate and monitor building repair service calls (boiler, sprinkler, standpipes, water heater, chiller, pumps, elevators, packaged AC, HVAC systems).
Assume responsibility for Facilities department in Manager’s absence, log repairs, record issues, and prioritize with Manager using work‑order system.
Escort Facilities vendors visiting NYC sites.
Work with volunteers, trainees and temp agency personnel collaboratively within the Facilities/Support Services team.
Handle receiving, delivering and processing shipments: distribute freight packages from UPS, FedEx, etc.; process overnight and special‑handling packages; maintain logs and paperwork for tracking.
Process all incoming and outgoing mail at PPGNY Corporate Headquarters.
Prepare documents and items for shipping, including shipping labels for third‑party IT vendors.
Prioritize and respond to emergent situations, including outsourcing work when appropriate.
Build and maintain positive relationships with internal and external customers; demonstrate commitment to exceeding expectations and solving problems.
Wear a PPGNY identifying name tag when working.
QUALIFICATIONS
High School diploma or GED.
Minimum 3 years of related experience in facilities support or mail processing.
Remedial computer skills.
Well organized and able to optimize space and equipment while reducing costs.
Excellent customer service and communication skills.
Ability to use power tools.
Ability to work both in team settings and independently.
Ability to multi‑task.
PHYSICAL DEMANDS
Continuously talk and hear; frequently sit, stand, walk, reach, grasp.
Use repetitive hand/wrist motions, bend, lift up to 40 lbs (maximum 100 lbs to push), climb ladders, walk up/down stairs.
Vision: close, distance, peripheral, depth perception, focus adjustment.
Must meet Department of Health medical requirements: annual tuberculosis test, COVID‑19 vaccination or exemption, flu vaccination or waiver.
COMPENSATION
$25 per hour.
BENEFITS
Generous PTO and holiday schedule.
Medical, dental, and vision coverage options for employee and eligible dependents.
FSA, HSA, commuter pre‑tax reimbursement funds.
Short‑ and long‑term disability, free basic life and AD&D.
401(k) retirement plan with Safe Harbor contributions after 1 year.
EEO & ACCESSIBILITY STATEMENTS
All positions at PPGNY require proof of immunization or immunity to certain communicable diseases, including influenza and COVID‑19, and testing for tuberculosis. These certifications are required by NYC DOHMH Health Code, NYSDOH, and OSHA.
PPGNY is committed to diversity, equity, and inclusion. We encourage candidates from all backgrounds to apply.
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Assist Facilities leadership in maintenance and repairs, and coordinate housekeeping. Purchase shipping and office supplies, process incoming and outgoing mail, support multiple NYC locations, and be available for on‑call coverage. Travel to all NYC locations and use agency cell phone 24/7. Requires ability to work both independently and in a team.
RESPONSIBILITIES
Coordinate and monitor building repair service calls (boiler, sprinkler, standpipes, water heater, chiller, pumps, elevators, packaged AC, HVAC systems).
Assume responsibility for Facilities department in Manager’s absence, log repairs, record issues, and prioritize with Manager using work‑order system.
Escort Facilities vendors visiting NYC sites.
Work with volunteers, trainees and temp agency personnel collaboratively within the Facilities/Support Services team.
Handle receiving, delivering and processing shipments: distribute freight packages from UPS, FedEx, etc.; process overnight and special‑handling packages; maintain logs and paperwork for tracking.
Process all incoming and outgoing mail at PPGNY Corporate Headquarters.
Prepare documents and items for shipping, including shipping labels for third‑party IT vendors.
Prioritize and respond to emergent situations, including outsourcing work when appropriate.
Build and maintain positive relationships with internal and external customers; demonstrate commitment to exceeding expectations and solving problems.
Wear a PPGNY identifying name tag when working.
QUALIFICATIONS
High School diploma or GED.
Minimum 3 years of related experience in facilities support or mail processing.
Remedial computer skills.
Well organized and able to optimize space and equipment while reducing costs.
Excellent customer service and communication skills.
Ability to use power tools.
Ability to work both in team settings and independently.
Ability to multi‑task.
PHYSICAL DEMANDS
Continuously talk and hear; frequently sit, stand, walk, reach, grasp.
Use repetitive hand/wrist motions, bend, lift up to 40 lbs (maximum 100 lbs to push), climb ladders, walk up/down stairs.
Vision: close, distance, peripheral, depth perception, focus adjustment.
Must meet Department of Health medical requirements: annual tuberculosis test, COVID‑19 vaccination or exemption, flu vaccination or waiver.
COMPENSATION
$25 per hour.
BENEFITS
Generous PTO and holiday schedule.
Medical, dental, and vision coverage options for employee and eligible dependents.
FSA, HSA, commuter pre‑tax reimbursement funds.
Short‑ and long‑term disability, free basic life and AD&D.
401(k) retirement plan with Safe Harbor contributions after 1 year.
EEO & ACCESSIBILITY STATEMENTS
All positions at PPGNY require proof of immunization or immunity to certain communicable diseases, including influenza and COVID‑19, and testing for tuberculosis. These certifications are required by NYC DOHMH Health Code, NYSDOH, and OSHA.
PPGNY is committed to diversity, equity, and inclusion. We encourage candidates from all backgrounds to apply.
#J-18808-Ljbffr