Office/HR Administrator
Louis Dreyfus Company B.V., Sandusky, OH, United States
Upper Sandusky, OH, United States of America
Job Description
Primary Responsibilities/Essential Functions
Office Administration
Provides telephone reception support for incoming calls on multiple lines; greets visitors in a professional manner or refers them as appropriate; directs traffic flow through office; completes the safety orientation PowerPoint training for visitors when necessary.
Collates and labels incoming mail each morning to ensure appropriate distribution. Responsible for filing and archiving to keep the office organized. Updates the employee organization chart and phone list.
Addresses special requests/projects, such as collecting and organizing data, performing account analyses, preparing ad‑hoc reports, assisting with system implementations and upgrades, and coordinating with personnel from other departments as required.
Assists with and serves as a back‑up for other functions within the department as needed.
Coordinate and establish vendors for various site needs including consumable products.
Create new employee, visitor, and replacement badges as necessary.
Ordering and tracking all employee uniforms, including outwear and PPE cleaning requests.
Track employee reimbursement for boots/safety glasses.
Order office supplies, including PPE, and maintain adequate inventory; handle plant services including dumpster pick‑up and cleaning services.
Maintain plant master key/lock list and inventor, track documents, and identify key and lock issues.
Maintain waste tracking and fuel tracking spreadsheets.
Organize resources for meetings, lunch, and visitors.
Act as liaison with the IT department in setting up equipment and troubleshooting problems.
Completes miscellaneous clerical tasks assigned by the Plant, Operations, HR and SHE Managers.
Human Resources
Submit accurate and timely payroll information to corporate payroll department by the required deadlines. Investigates and resolves any pay issues quickly and efficiently. Identifies long‑term or systemic issues and makes recommendations for process improvements.
Create job postings, review applicants, coordinate interviews and selection processes to ensure appropriate background checks and other screens are completed. Ensure compliance with all applicable regulations and laws.
Provide resources for employee training and develop activities and needs, including at a minimum an onboarding program for new employees.
Provide support and mentoring for employee relations issues.
Partner with management to communicate various Human Resource policies, procedures, plans, etc.
Support and lead strategic and tactical HR initiatives for the location and drive process improvements in people processes to establish and execute world‑class HR actions.
Company Conformance Statements
Perform quality work within deadlines with or without direct supervision.
Interact professionally with co‑workers, company business associates and the general public.
Work together in a cooperative spirit to serve the best interests of the company.
Operate responsibly and comply with the law and company policy.
Education / Professional Certifications / Licenses
Bachelor’s degree in Human Resources or related field.
Or a high school diploma with five or more years of experience supervising an office staff and/or providing Human Resource support.
Valid driver’s license.
Preferred Certification
SHRM certification.
Experience
Previous experience as a Human Resource partner for a manufacturing plant.
Two years’ previous experience and on‑the‑job training related to accounting and relevant clerical tasks.
Two or more years of experience in a manufacturing environment.
Preferred Experience
Two or more years of experience in an office setting at a soybean processing plant or similar plant in the agricultural industry.
Knowledge / Skills / Abilities
Knowledge of administrative, clerical and accounting procedures.
Basic knowledge of HR laws and procedures.
Ability to read and analyze incoming memos, submissions and reports to determine their significance, prioritize and distribute to proper individuals.
Leadership skills to mentor, motivate and articulate duties to staff and peers.
Ability to listen to and understand information and ideas presented verbally, electronically or otherwise, and respond appropriately.
Ability to recognize issues or potential issues and make determination regarding resolution.
Ability to maintain confidential information.
Proficiency with spreadsheet and word‑processing software (e.g., Excel and MS Word) and ability to explain, teach and mentor others courteously and with respect.
Ability to work independently in a fast‑paced environment, handle multiple tasks and prioritize workload.
Ability to set goals for self and other office staff and develop plans to organize and meet those goals.
Preferred Knowledge / Skills / Abilities
Knowledge of the agricultural industry.
Knowledge of current teaching/mentoring techniques.
Decision Making / Accountability
Applies knowledge in performing job duties. Provides any other assistance as directed by supervisor. Prioritizes personal workload throughout the day to ensure meeting deadlines. Consults with supervisor regarding complex issues as necessary but will be responsible for decisions and determinations regarding office‑related issues in the absence of the General Manager.
Be an active member of the facility SHE Program. Maintains good working knowledge of SHE policies, rules and procedures applicable to area of responsibility and ensures all applicable requirements are adhered to. Ensures employees are provided required training for area assigned, and jobs and tasks prior to assigning work. Ensures area of responsibility is maintained in orderly and safe manner. Ensures unsafe working conditions are remedied as soon as practicable.
Quality & Product Safety Responsibilities
Maintains good working knowledge of Quality and Product Safety policies, rules and procedures applicable to area of responsibility and ensures all applicable requirements are adhered to. Ensures employees are provided required training for area assigned, and jobs and tasks prior to assigning work. Ensures area of responsibility is maintained in orderly and product‑safe manner. Ensures unsafe product working conditions are remedied as soon as practicable.
Equal Employment Opportunity (EEO)
Louis Dreyfus Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
#J-18808-Ljbffr
Job Description
Primary Responsibilities/Essential Functions
Office Administration
Provides telephone reception support for incoming calls on multiple lines; greets visitors in a professional manner or refers them as appropriate; directs traffic flow through office; completes the safety orientation PowerPoint training for visitors when necessary.
Collates and labels incoming mail each morning to ensure appropriate distribution. Responsible for filing and archiving to keep the office organized. Updates the employee organization chart and phone list.
Addresses special requests/projects, such as collecting and organizing data, performing account analyses, preparing ad‑hoc reports, assisting with system implementations and upgrades, and coordinating with personnel from other departments as required.
Assists with and serves as a back‑up for other functions within the department as needed.
Coordinate and establish vendors for various site needs including consumable products.
Create new employee, visitor, and replacement badges as necessary.
Ordering and tracking all employee uniforms, including outwear and PPE cleaning requests.
Track employee reimbursement for boots/safety glasses.
Order office supplies, including PPE, and maintain adequate inventory; handle plant services including dumpster pick‑up and cleaning services.
Maintain plant master key/lock list and inventor, track documents, and identify key and lock issues.
Maintain waste tracking and fuel tracking spreadsheets.
Organize resources for meetings, lunch, and visitors.
Act as liaison with the IT department in setting up equipment and troubleshooting problems.
Completes miscellaneous clerical tasks assigned by the Plant, Operations, HR and SHE Managers.
Human Resources
Submit accurate and timely payroll information to corporate payroll department by the required deadlines. Investigates and resolves any pay issues quickly and efficiently. Identifies long‑term or systemic issues and makes recommendations for process improvements.
Create job postings, review applicants, coordinate interviews and selection processes to ensure appropriate background checks and other screens are completed. Ensure compliance with all applicable regulations and laws.
Provide resources for employee training and develop activities and needs, including at a minimum an onboarding program for new employees.
Provide support and mentoring for employee relations issues.
Partner with management to communicate various Human Resource policies, procedures, plans, etc.
Support and lead strategic and tactical HR initiatives for the location and drive process improvements in people processes to establish and execute world‑class HR actions.
Company Conformance Statements
Perform quality work within deadlines with or without direct supervision.
Interact professionally with co‑workers, company business associates and the general public.
Work together in a cooperative spirit to serve the best interests of the company.
Operate responsibly and comply with the law and company policy.
Education / Professional Certifications / Licenses
Bachelor’s degree in Human Resources or related field.
Or a high school diploma with five or more years of experience supervising an office staff and/or providing Human Resource support.
Valid driver’s license.
Preferred Certification
SHRM certification.
Experience
Previous experience as a Human Resource partner for a manufacturing plant.
Two years’ previous experience and on‑the‑job training related to accounting and relevant clerical tasks.
Two or more years of experience in a manufacturing environment.
Preferred Experience
Two or more years of experience in an office setting at a soybean processing plant or similar plant in the agricultural industry.
Knowledge / Skills / Abilities
Knowledge of administrative, clerical and accounting procedures.
Basic knowledge of HR laws and procedures.
Ability to read and analyze incoming memos, submissions and reports to determine their significance, prioritize and distribute to proper individuals.
Leadership skills to mentor, motivate and articulate duties to staff and peers.
Ability to listen to and understand information and ideas presented verbally, electronically or otherwise, and respond appropriately.
Ability to recognize issues or potential issues and make determination regarding resolution.
Ability to maintain confidential information.
Proficiency with spreadsheet and word‑processing software (e.g., Excel and MS Word) and ability to explain, teach and mentor others courteously and with respect.
Ability to work independently in a fast‑paced environment, handle multiple tasks and prioritize workload.
Ability to set goals for self and other office staff and develop plans to organize and meet those goals.
Preferred Knowledge / Skills / Abilities
Knowledge of the agricultural industry.
Knowledge of current teaching/mentoring techniques.
Decision Making / Accountability
Applies knowledge in performing job duties. Provides any other assistance as directed by supervisor. Prioritizes personal workload throughout the day to ensure meeting deadlines. Consults with supervisor regarding complex issues as necessary but will be responsible for decisions and determinations regarding office‑related issues in the absence of the General Manager.
Be an active member of the facility SHE Program. Maintains good working knowledge of SHE policies, rules and procedures applicable to area of responsibility and ensures all applicable requirements are adhered to. Ensures employees are provided required training for area assigned, and jobs and tasks prior to assigning work. Ensures area of responsibility is maintained in orderly and safe manner. Ensures unsafe working conditions are remedied as soon as practicable.
Quality & Product Safety Responsibilities
Maintains good working knowledge of Quality and Product Safety policies, rules and procedures applicable to area of responsibility and ensures all applicable requirements are adhered to. Ensures employees are provided required training for area assigned, and jobs and tasks prior to assigning work. Ensures area of responsibility is maintained in orderly and product‑safe manner. Ensures unsafe product working conditions are remedied as soon as practicable.
Equal Employment Opportunity (EEO)
Louis Dreyfus Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
#J-18808-Ljbffr