Part Time Weekend Administrative Assistant
Aspiranet, Santa Cruz, CA, United States
Location: Santa Cruz, CA
Schedule: Part-Time | Non-Exempt | 9‑6 PM Saturday and Sunday
Department: Behavioral Health/Residential
Reports To: Mental Health Division Director
Hourly Range: $21.00–$25.00 per hour
The pay range for this position is $21.00–$25.00 per hour for employees hired in the Santa Cruz, CA area. The pay range provided in this job posting represents the typical range or starting rate for candidates hired within the bay area region. Candidates hired in other California locations may have different starting salaries based on cost of living and market data variations. Factors used to determine your actual starting salary include your education, experience, knowledge, skills, abilities, the market data for your work location, and internal comparisons to other employees in similar roles.
Make a Meaningful Impact
As an Administrative Assistant at Aspiranet, your behind-the-scenes work ensures that programs run smoothly and efficiently—allowing frontline teams to focus on serving children, youth, and families. Your attention to detail, reliability, and organizational skill directly support life-changing services. This is more than administrative work—it’s contributing to a cause that changes lives across California.
This position supports a brand-new location as we continue expanding our impact across Santa Cruz County, bringing much-needed crisis services closer to the youth and families who need them most. If you’re passionate about helping youth navigate moments of crisis with dignity, empathy, and expert support, we invite you to join our mission of healing, resilience, and hope. Bilingual Spanish preferred.
About Aspiranet
Aspiranet is a mission-driven social services agency with a proud legacy of supporting California communities since 1975. We are committed to ensuring that every child is loved, every family is supported, and every individual has the tools to succeed. Our services span the state and are delivered through six dedicated divisions – Foster Care and Adoption, Transitional Aged Youth, Residential, Intensive Home-Based Services, Behavioral Health, and Family and Community.
Position Summary
The Administrative Assistant (Bilingual Spanish preferred) plays a key role in supporting the daily operations of Aspiranet’s programs. Under the direction of the Program Director, this position ensures smooth front office functioning, maintains accurate documentation, processes fiscal and HR-related tasks, and assists in tracking essential data. This role requires exceptional attention to detail, strong customer service skills, and the ability to juggle multiple priorities in a fast-paced environment.
Key Responsibilities
Office & Front Desk Operations
Greet visitors and answer a multi-line phone system professionally.
Manage incoming and outgoing mail, supplies, meeting room calendars, and common areas.
Schedule and prepare materials for safety meetings and staff meetings.
Serve as local technical support for basic equipment troubleshooting.
Bilingual Spanish preferred.
Data & Documentation
Maintain program, client, and donation records and ensure timely data entry.
Produce reports from databases and assist with annual archiving and file audits.
Complete regular scanning, copying, and file management for compliance and program needs.
Fiscal & Administrative Support
Manage petty cash and complete reconciliation.
Process fund requests, vendor invoices, reimbursements, and donations.
Support onboarding/offboarding processes and assist with HR documentation requirements.
Communication & Professionalism
Draft professional correspondence and meeting minutes.
Maintain confidentiality of sensitive information (HIPAA and agency guidelines).
Model Aspiranet’s values and professionalism in all internal and external interactions.
Qualifications
Minimum of 2 years’ experience in clerical or business office operations.
Proficient in Microsoft Office Suite (Outlook, Word, Excel) and comfort with remote data systems.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
Ability to work both independently and as part of a collaborative team.
Competence with standard office equipment (e.g., copier, scanner, printer, postage machine).
Must meet all Community Care Licensing requirements, including DOJ clearance, TB test, and valid CA driver’s license if driving is required.
Work Environment & Schedule
This position is based in Santa Cruz, CA, with an expectation of on-site presence.
Why Aspiranet?
Competitive compensation, comprehensive benefits package, and a 403(b) retirement plan with employer matching.
Access to the free Aspiranet Employee Perks Program with discounts on entertainment, travel, wellness, pet care, gym memberships, theme parks, and more.
Flexible paid time off, including 11 paid holidays, 10 vacation days, 10 sick leave days, two diversity days, and paid birthday time off.
Access to an employee assistance program with a 24/7 crisis line and up to 6 counseling sessions per issue.
Training opportunities to support ongoing development and career aspirations.
Collaborate in a supportive, inclusive, and mission-aligned culture.
Opportunity to lead meaningful initiatives that support employee wellbeing.
Physical Demands
Typical office environment with quiet noise levels within OSHA safety standards. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.
Equal Employment Opportunity
Aspiranet is an equal opportunity employer that recognizes the value of diversity. We believe a diverse workforce within a culture of Inclusion, Diversity, Equity, and Access increases creativity, innovation, problem-solving, and teamwork for the youth and families that we serve and the organization as a whole. Aspiranet strives to provide our employees with a welcoming, inclusive workplace that respects differing world views, cultures, and lived experiences.
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Schedule: Part-Time | Non-Exempt | 9‑6 PM Saturday and Sunday
Department: Behavioral Health/Residential
Reports To: Mental Health Division Director
Hourly Range: $21.00–$25.00 per hour
The pay range for this position is $21.00–$25.00 per hour for employees hired in the Santa Cruz, CA area. The pay range provided in this job posting represents the typical range or starting rate for candidates hired within the bay area region. Candidates hired in other California locations may have different starting salaries based on cost of living and market data variations. Factors used to determine your actual starting salary include your education, experience, knowledge, skills, abilities, the market data for your work location, and internal comparisons to other employees in similar roles.
Make a Meaningful Impact
As an Administrative Assistant at Aspiranet, your behind-the-scenes work ensures that programs run smoothly and efficiently—allowing frontline teams to focus on serving children, youth, and families. Your attention to detail, reliability, and organizational skill directly support life-changing services. This is more than administrative work—it’s contributing to a cause that changes lives across California.
This position supports a brand-new location as we continue expanding our impact across Santa Cruz County, bringing much-needed crisis services closer to the youth and families who need them most. If you’re passionate about helping youth navigate moments of crisis with dignity, empathy, and expert support, we invite you to join our mission of healing, resilience, and hope. Bilingual Spanish preferred.
About Aspiranet
Aspiranet is a mission-driven social services agency with a proud legacy of supporting California communities since 1975. We are committed to ensuring that every child is loved, every family is supported, and every individual has the tools to succeed. Our services span the state and are delivered through six dedicated divisions – Foster Care and Adoption, Transitional Aged Youth, Residential, Intensive Home-Based Services, Behavioral Health, and Family and Community.
Position Summary
The Administrative Assistant (Bilingual Spanish preferred) plays a key role in supporting the daily operations of Aspiranet’s programs. Under the direction of the Program Director, this position ensures smooth front office functioning, maintains accurate documentation, processes fiscal and HR-related tasks, and assists in tracking essential data. This role requires exceptional attention to detail, strong customer service skills, and the ability to juggle multiple priorities in a fast-paced environment.
Key Responsibilities
Office & Front Desk Operations
Greet visitors and answer a multi-line phone system professionally.
Manage incoming and outgoing mail, supplies, meeting room calendars, and common areas.
Schedule and prepare materials for safety meetings and staff meetings.
Serve as local technical support for basic equipment troubleshooting.
Bilingual Spanish preferred.
Data & Documentation
Maintain program, client, and donation records and ensure timely data entry.
Produce reports from databases and assist with annual archiving and file audits.
Complete regular scanning, copying, and file management for compliance and program needs.
Fiscal & Administrative Support
Manage petty cash and complete reconciliation.
Process fund requests, vendor invoices, reimbursements, and donations.
Support onboarding/offboarding processes and assist with HR documentation requirements.
Communication & Professionalism
Draft professional correspondence and meeting minutes.
Maintain confidentiality of sensitive information (HIPAA and agency guidelines).
Model Aspiranet’s values and professionalism in all internal and external interactions.
Qualifications
Minimum of 2 years’ experience in clerical or business office operations.
Proficient in Microsoft Office Suite (Outlook, Word, Excel) and comfort with remote data systems.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
Ability to work both independently and as part of a collaborative team.
Competence with standard office equipment (e.g., copier, scanner, printer, postage machine).
Must meet all Community Care Licensing requirements, including DOJ clearance, TB test, and valid CA driver’s license if driving is required.
Work Environment & Schedule
This position is based in Santa Cruz, CA, with an expectation of on-site presence.
Why Aspiranet?
Competitive compensation, comprehensive benefits package, and a 403(b) retirement plan with employer matching.
Access to the free Aspiranet Employee Perks Program with discounts on entertainment, travel, wellness, pet care, gym memberships, theme parks, and more.
Flexible paid time off, including 11 paid holidays, 10 vacation days, 10 sick leave days, two diversity days, and paid birthday time off.
Access to an employee assistance program with a 24/7 crisis line and up to 6 counseling sessions per issue.
Training opportunities to support ongoing development and career aspirations.
Collaborate in a supportive, inclusive, and mission-aligned culture.
Opportunity to lead meaningful initiatives that support employee wellbeing.
Physical Demands
Typical office environment with quiet noise levels within OSHA safety standards. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.
Equal Employment Opportunity
Aspiranet is an equal opportunity employer that recognizes the value of diversity. We believe a diverse workforce within a culture of Inclusion, Diversity, Equity, and Access increases creativity, innovation, problem-solving, and teamwork for the youth and families that we serve and the organization as a whole. Aspiranet strives to provide our employees with a welcoming, inclusive workplace that respects differing world views, cultures, and lived experiences.
#J-18808-Ljbffr