Assistant to the Chair - Department of Medicine
Direct Jobs, Nashville, TN, United States
Job Summary
Provides administrative and business support to the Chairperson or other faculty as requested by the Chairperson independently.
Responsibilities
Performs key administrative functions that support the Chair's leadership in department's patient care, research and educational activities.
Manages multifaceted department logistics and Chair's calendar for meetings and conferences, including travel and catering.
Works closely with other team members to assure the Chairperson's preparation for meetings, presentations or other engagements.
Compiles and prepares correspondence and other materials for the Chairperson.
Provides administrative support for internal and external committees.
Serves as an ambassador to internal and external constituents.
The responsibilities listed are a general overview of the position and additional duties may be assigned.
Technical Capabilities
Clerical/Administrative (Advanced): Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.
Networking (Intermediate): Build relationships through industry contacts, professional organizations and individuals.
Ad Hoc Reporting (Intermediate): The ability to access information from databases and prepare reports.
Human Resources Policies and Procedures (Novice): Knowledge, adherence and application of human resources policies and procedures.
Customer Service (Advanced): A continuing focus on the needs and requirements of customers, anticipating their needs, remaining sensitive to customers while performing services for them, responsive to customer needs.
Purchasing (Intermediate): Experienced in authorizing and administering procurement contracts and contract changes within designated commitment authority. Acts as an authorized agent of the company with responsibility for managing supplier-related activities and authority to commit company resources through contracts and agreements.
Qualifications
Experience Level: 3 years
Education: Bachelor's degree
Certifications: None
Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.
This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth.
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Provides administrative and business support to the Chairperson or other faculty as requested by the Chairperson independently.
Responsibilities
Performs key administrative functions that support the Chair's leadership in department's patient care, research and educational activities.
Manages multifaceted department logistics and Chair's calendar for meetings and conferences, including travel and catering.
Works closely with other team members to assure the Chairperson's preparation for meetings, presentations or other engagements.
Compiles and prepares correspondence and other materials for the Chairperson.
Provides administrative support for internal and external committees.
Serves as an ambassador to internal and external constituents.
The responsibilities listed are a general overview of the position and additional duties may be assigned.
Technical Capabilities
Clerical/Administrative (Advanced): Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.
Networking (Intermediate): Build relationships through industry contacts, professional organizations and individuals.
Ad Hoc Reporting (Intermediate): The ability to access information from databases and prepare reports.
Human Resources Policies and Procedures (Novice): Knowledge, adherence and application of human resources policies and procedures.
Customer Service (Advanced): A continuing focus on the needs and requirements of customers, anticipating their needs, remaining sensitive to customers while performing services for them, responsive to customer needs.
Purchasing (Intermediate): Experienced in authorizing and administering procurement contracts and contract changes within designated commitment authority. Acts as an authorized agent of the company with responsibility for managing supplier-related activities and authority to commit company resources through contracts and agreements.
Qualifications
Experience Level: 3 years
Education: Bachelor's degree
Certifications: None
Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.
This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth.
#J-18808-Ljbffr