Merchandise Finance Coordinator
The Metropolitan Opera, New York, NY, United States
As directed, Manages all payables, invoicing, credits, payroll, new vendor set-up, and general administrative duties for the merchandising office. Coordinates with the Director Merchandising Manager, Store and Operations Managers, and Accounting as directed to ensure efficient and profitable retail operation.
Primary Responsibilities
Purchasing, Accounts Payable and Receivable
Provides weekly reports utilizing Celerant, Data Warehouse, FedEx, and others
Manages all retail invoicing payables digitally
Maintains up-to-date record of expenses against budget
Enters and reconciles invoices in Celerant POS system
Provides batch to Accounting/Finance to ensure timely payment
Issues charge backs for incorrect shipments
Runs end of month unpaid invoices report (received by not matched)
Communicates with vendors as needed
Generates invoices for signings, events, and promotional displays and coordinates with Finance regarding payment
Updates costs and verifies discrepancies in receiving along with working with vendors to resolve
Monitors inbound shipping costs
Reports Monthly consignment sales to vendors
Reports monthly all vendor consignment sales
Maintains up to date financial contact data including passwords and usernames for banking, FedEx, USPS, PayPal, Celerant, and other accounting and financial vendors and websites
Other duties
Enters payroll data weekly along with tracking all staff PTO and sick time
Manages Expense Tracking Report by department codes
Creates weekly sales report for GM and Finance department
Processes expense reports
Documents deposits and chargebacks
Documents merchandise credits, RTVs, etc.
Provides GL codes and receipt backup for monthly department credit card expenses
Weekly reconciliation of credit card tenders with bank transactions; resolve discrepancies in consultation with store manager, finance dept, and bank
Reviews and reports on supply budget expenditures and other line items as needed
Manages Amex monthly statements in Concur System
Liaises with Finance Dept
Prepares store credit report and other reports as needed
Additional duties as assigned
Skills and Qualifications
B.A. degree
Three years’ prior office experience
Proactive problem solver
Interest in the arts, specifically opera
Strong computer skills including Word, Outlook, Excel, Power Point and the Internet as well as digital photography, HTML, Photoshop, online audio and video
E-commerce knowledge and website content management experience along with strong attention to detail and accuracy. Must have excellent English skills pertaining to grammar, spelling, and structure to provide consistency in copy, format, and tone.
Physical Demands
Highly energetic person with a positive attitude, able to work well under pressure and tight deadlines, creative and resourceful in achieving results in a fast paced environment.
Exceptional organizational and interpersonal capabilities and good written and oral communication skills.
Must be able to work in office 3-5 days a week.
$25 - $25 an hour
The Metropolitan Opera is an equal opportunity employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and existing employees without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, citizenship status, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, or any protected category prohibited by local, state or federal laws.
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Primary Responsibilities
Purchasing, Accounts Payable and Receivable
Provides weekly reports utilizing Celerant, Data Warehouse, FedEx, and others
Manages all retail invoicing payables digitally
Maintains up-to-date record of expenses against budget
Enters and reconciles invoices in Celerant POS system
Provides batch to Accounting/Finance to ensure timely payment
Issues charge backs for incorrect shipments
Runs end of month unpaid invoices report (received by not matched)
Communicates with vendors as needed
Generates invoices for signings, events, and promotional displays and coordinates with Finance regarding payment
Updates costs and verifies discrepancies in receiving along with working with vendors to resolve
Monitors inbound shipping costs
Reports Monthly consignment sales to vendors
Reports monthly all vendor consignment sales
Maintains up to date financial contact data including passwords and usernames for banking, FedEx, USPS, PayPal, Celerant, and other accounting and financial vendors and websites
Other duties
Enters payroll data weekly along with tracking all staff PTO and sick time
Manages Expense Tracking Report by department codes
Creates weekly sales report for GM and Finance department
Processes expense reports
Documents deposits and chargebacks
Documents merchandise credits, RTVs, etc.
Provides GL codes and receipt backup for monthly department credit card expenses
Weekly reconciliation of credit card tenders with bank transactions; resolve discrepancies in consultation with store manager, finance dept, and bank
Reviews and reports on supply budget expenditures and other line items as needed
Manages Amex monthly statements in Concur System
Liaises with Finance Dept
Prepares store credit report and other reports as needed
Additional duties as assigned
Skills and Qualifications
B.A. degree
Three years’ prior office experience
Proactive problem solver
Interest in the arts, specifically opera
Strong computer skills including Word, Outlook, Excel, Power Point and the Internet as well as digital photography, HTML, Photoshop, online audio and video
E-commerce knowledge and website content management experience along with strong attention to detail and accuracy. Must have excellent English skills pertaining to grammar, spelling, and structure to provide consistency in copy, format, and tone.
Physical Demands
Highly energetic person with a positive attitude, able to work well under pressure and tight deadlines, creative and resourceful in achieving results in a fast paced environment.
Exceptional organizational and interpersonal capabilities and good written and oral communication skills.
Must be able to work in office 3-5 days a week.
$25 - $25 an hour
The Metropolitan Opera is an equal opportunity employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and existing employees without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, citizenship status, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, or any protected category prohibited by local, state or federal laws.
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