Administrative Assistant
Emerald Transformer, Coffeyville, KS, United States
Administrative Assistant
Department:
Administration
Employment Type:
Full Time
Location:
Coffeyville, Kansas
Compensation:
$18.00 - $20.00 / hour
Description
Administrative Assistant, $18.00 - $20.00 per hour, onsite, schedule Mon - Fri; 6:00 AM - 2:30 PM.
Key Responsibilities
Provide general administrative and clerical support to the office and General Manager, including document preparation, correspondence, and record maintenance.
Prepare reports, memoranda, transcriptions, letters, and routine correspondence, including research and compilation of requested information.
Support customer reporting and order processing activities, ensuring accuracy and timely completion.
Prepare, review, and distribute internal communications such as reports, order status updates, and information requests upon approval.
Answer and route incoming telephone calls, take accurate messages, and ensure professional, courteous interactions with customers, vendors, and internal associates.
Perform accounts receivable support functions, including invoicing assistance, customer account follow‑up, and collection calls as assigned.
Assist with basic accounting and financial administrative tasks, including tracking payments, reconciling records, and supporting financial reporting needs.
Sort, distribute, and manage incoming and outgoing mail, including departmental mail distribution and pickup.
Operate office equipment such as copiers, fax machines, phones, and computer systems to support daily office needs.
Provide general administrative support to departments as needed and perform other job‑related duties as assigned.
Skills, Knowledge and Expertise
Honest, trustworthy, reliable, and hardworking.
High School Diploma required; Associate’s Degree preferred.
Previous administrative or office support experience preferred.
Experience supporting accounting, accounts receivable, or collections activities preferred.
Working knowledge of accounts receivable processes, customer invoicing, and collection support.
Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
Ability to accurately prepare and analyze basic reports and data.
Demonstrated ability to manage multiple tasks, priorities, and details simultaneously.
Strong organizational, time‑management, and problem‑solving skills.
Excellent verbal and written communication skills.
Professional demeanor with tact, diplomacy, and courtesy when interacting with customers, vendors, and internal associates.
Ability to work independently and collaboratively in a team‑oriented office environment.
Benefits
Benefits : Your choice of three different
medical
insurance programs in addition to,
life ,
vision , and
dental
insurance, a
tuition reimbursement
program, and a competitive
401K match
incentive and
vesting
timeline. Our a‑la‑carte structure allows you to pick the best package for your needs.
A 2nd Chance : Here at Emerald, we believe in second chances. That is why we accept and consider qualified applicants with criminal histories in a manner consistent with federal and local laws. We are committed to
2nd chance hiring ! Only by working together can we create a better future.
Supplemental Insurance : In addition to our standard plans, we offer tele‑medicine, long‑term and short‑term disability coverage as well as legal services.
Paid Weekly : All hourly team members are paid weekly!
Paid Time Off : Emerald Transformer employees receive vacation and sick pay annually.
Career Pathing : We are growing and promote from within.
Equal Opportunity Employer
Emerald Transformer is an equal opportunity employer providing equal employment opportunities to applicants and employees without regard to race, color, creed, sex, gender, sexual orientation, gender identity or expression, religion, age, national origin, ancestry, physical or mental disability (including pregnancy), uniform service, veteran status, marital status, medical condition including genetic characteristics, or any other category protected by federal, state, or local law.
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Department:
Administration
Employment Type:
Full Time
Location:
Coffeyville, Kansas
Compensation:
$18.00 - $20.00 / hour
Description
Administrative Assistant, $18.00 - $20.00 per hour, onsite, schedule Mon - Fri; 6:00 AM - 2:30 PM.
Key Responsibilities
Provide general administrative and clerical support to the office and General Manager, including document preparation, correspondence, and record maintenance.
Prepare reports, memoranda, transcriptions, letters, and routine correspondence, including research and compilation of requested information.
Support customer reporting and order processing activities, ensuring accuracy and timely completion.
Prepare, review, and distribute internal communications such as reports, order status updates, and information requests upon approval.
Answer and route incoming telephone calls, take accurate messages, and ensure professional, courteous interactions with customers, vendors, and internal associates.
Perform accounts receivable support functions, including invoicing assistance, customer account follow‑up, and collection calls as assigned.
Assist with basic accounting and financial administrative tasks, including tracking payments, reconciling records, and supporting financial reporting needs.
Sort, distribute, and manage incoming and outgoing mail, including departmental mail distribution and pickup.
Operate office equipment such as copiers, fax machines, phones, and computer systems to support daily office needs.
Provide general administrative support to departments as needed and perform other job‑related duties as assigned.
Skills, Knowledge and Expertise
Honest, trustworthy, reliable, and hardworking.
High School Diploma required; Associate’s Degree preferred.
Previous administrative or office support experience preferred.
Experience supporting accounting, accounts receivable, or collections activities preferred.
Working knowledge of accounts receivable processes, customer invoicing, and collection support.
Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
Ability to accurately prepare and analyze basic reports and data.
Demonstrated ability to manage multiple tasks, priorities, and details simultaneously.
Strong organizational, time‑management, and problem‑solving skills.
Excellent verbal and written communication skills.
Professional demeanor with tact, diplomacy, and courtesy when interacting with customers, vendors, and internal associates.
Ability to work independently and collaboratively in a team‑oriented office environment.
Benefits
Benefits : Your choice of three different
medical
insurance programs in addition to,
life ,
vision , and
dental
insurance, a
tuition reimbursement
program, and a competitive
401K match
incentive and
vesting
timeline. Our a‑la‑carte structure allows you to pick the best package for your needs.
A 2nd Chance : Here at Emerald, we believe in second chances. That is why we accept and consider qualified applicants with criminal histories in a manner consistent with federal and local laws. We are committed to
2nd chance hiring ! Only by working together can we create a better future.
Supplemental Insurance : In addition to our standard plans, we offer tele‑medicine, long‑term and short‑term disability coverage as well as legal services.
Paid Weekly : All hourly team members are paid weekly!
Paid Time Off : Emerald Transformer employees receive vacation and sick pay annually.
Career Pathing : We are growing and promote from within.
Equal Opportunity Employer
Emerald Transformer is an equal opportunity employer providing equal employment opportunities to applicants and employees without regard to race, color, creed, sex, gender, sexual orientation, gender identity or expression, religion, age, national origin, ancestry, physical or mental disability (including pregnancy), uniform service, veteran status, marital status, medical condition including genetic characteristics, or any other category protected by federal, state, or local law.
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