Administrative Coordinator, Hospital Administration
The University of Texas Southwestern Medical Center, Dallas, TX, United States
Administrative Coordinator, Hospital Administration (938643)
Job Description
Job Summary
Works under minimal direction to provide coordination and supervision of major and very complex activities, programs, functions, or projects for large office, department, or division.
Responsibilities
Serves as shared administrative support for the Chief Operating Officer (COO) and Assistant/Associate Vice President (AVP), coordinating priorities, communications, and scheduling to ensure alignment and timely execution of key initiatives.
Coordinates leader’s daily calendar and schedule; triages phone calls from colleagues, patients, visitors, and vendors; makes travel arrangements and plans meeting itineraries for leaders, outside visitors, and official guests; completes all activities related to travel reports for departmental leaders and some physicians.
Identifies operational problems and provides suggested solutions; periodically reviews departmental policies, manuals, and organization charts and provides input and suggestions to update and improve policies and procedures related to workflow and effectiveness.
Coordinates and supervises major or very complex projects, activities, and special functions; supervises clerical and administrative employees working on program, activity, or special function; interprets policies and procedures; ensures timely and efficient operations to accomplish objectives.
Supervises/trains clerical and administrative employees; provides input to their performance appraisals, and makes recommendations regarding personnel actions; provides professional support on special projects, which may include tasks such as collection, organization, and analysis of relevant data, preparation of timelines, and writing reports.
Develops and delivers special presentations, coordinates the budget for an activity, program, or project, following appropriate accounting practices and procedures to ensure all work is within budget; prepares and submits reports using spreadsheet and word processing software as required.
Performs other duties as assigned.
Qualifications
10 years progressively responsible administrative experience in business, medical, scientific, or health-care environment. May consider higher education completed in lieu of minimum requirements.
Preferred
Education : Bachelor's Degree in Business Administration, Healthcare Administration, or directly related field preferred.
Experience : 2 years of supervisory experience.
Benefits
PPO medical plan, available day one at no cost for full-time employee-only coverage.
Paid Time Off, available day one.
Retirement Programs through the Teacher Retirement System of Texas (TRS).
Paid Parental Leave Benefit.
Wellness programs.
Tuition Reimbursement.
Public Service Loan Forgiveness (PSLF) Qualified Employer.
Security and EEO Statement
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of: race; color; religion; national origin; gender, including sexual harassment; age; disability; citizenship; and veteran status. In addition, it is UT Southwestern policy to prohibit discrimination on the basis of sexual orientation, gender identity, or gender expression.
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Job Description
Job Summary
Works under minimal direction to provide coordination and supervision of major and very complex activities, programs, functions, or projects for large office, department, or division.
Responsibilities
Serves as shared administrative support for the Chief Operating Officer (COO) and Assistant/Associate Vice President (AVP), coordinating priorities, communications, and scheduling to ensure alignment and timely execution of key initiatives.
Coordinates leader’s daily calendar and schedule; triages phone calls from colleagues, patients, visitors, and vendors; makes travel arrangements and plans meeting itineraries for leaders, outside visitors, and official guests; completes all activities related to travel reports for departmental leaders and some physicians.
Identifies operational problems and provides suggested solutions; periodically reviews departmental policies, manuals, and organization charts and provides input and suggestions to update and improve policies and procedures related to workflow and effectiveness.
Coordinates and supervises major or very complex projects, activities, and special functions; supervises clerical and administrative employees working on program, activity, or special function; interprets policies and procedures; ensures timely and efficient operations to accomplish objectives.
Supervises/trains clerical and administrative employees; provides input to their performance appraisals, and makes recommendations regarding personnel actions; provides professional support on special projects, which may include tasks such as collection, organization, and analysis of relevant data, preparation of timelines, and writing reports.
Develops and delivers special presentations, coordinates the budget for an activity, program, or project, following appropriate accounting practices and procedures to ensure all work is within budget; prepares and submits reports using spreadsheet and word processing software as required.
Performs other duties as assigned.
Qualifications
10 years progressively responsible administrative experience in business, medical, scientific, or health-care environment. May consider higher education completed in lieu of minimum requirements.
Preferred
Education : Bachelor's Degree in Business Administration, Healthcare Administration, or directly related field preferred.
Experience : 2 years of supervisory experience.
Benefits
PPO medical plan, available day one at no cost for full-time employee-only coverage.
Paid Time Off, available day one.
Retirement Programs through the Teacher Retirement System of Texas (TRS).
Paid Parental Leave Benefit.
Wellness programs.
Tuition Reimbursement.
Public Service Loan Forgiveness (PSLF) Qualified Employer.
Security and EEO Statement
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of: race; color; religion; national origin; gender, including sexual harassment; age; disability; citizenship; and veteran status. In addition, it is UT Southwestern policy to prohibit discrimination on the basis of sexual orientation, gender identity, or gender expression.
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