People Coordinator
ActiveCampaign, Chicago, IL, United States
People Coordinator – Overview
At ActiveCampaign, we believe world‑class talent is the engine of our success. As our next People Coordinator, you won’t just be managing administrative tasks—you’ll be the architect of the first impression for every new hire and a guardian of our operational excellence. You will play a pivotal, dual role: serving as the backbone of the Talent Acquisition team by creating seamless interview experiences, while simultaneously partnering with the People Operations team to manage the entire employee lifecycle with precision and care.
Responsibilities
Safeguard compliance and records
by meticulously maintaining and auditing HR data, including job classifications, salary updates, and terminations in accordance with federal and state laws.
Streamline pre‑boarding and hiring
by administering background checks, managing the I‑9 process, and ensuring all offer documents and employment contracts are executed flawlessly.
Act as a Workday power user , building out new hire profiles and partnering with the broader People team to iterate on HRIS records and system needs.
Serve as an Onboarding Liaison , partnering with the IT department for equipment logistics and providing dedicated support to new hires during their critical first days.
Empower our employees
as the first point of contact for inquiries, resolving Tier 1 tickets with speed and accuracy using internal resources.
Orchestrate interview logistics
for the Talent Acquisition team, utilizing Lever to coordinate phone screens, assessments, and panel interviews for a seamless candidate journey.
Manage high‑volume candidate pipelines , tracking individuals through various stages of communication, testing, and screening with precision.
Deliver an "Experience First" service level , providing an exceptional and professional environment for both our candidates and internal interviewing teams.
Drive special projects
across People Ops initiatives, including compliance audits and team events, to constantly improve our internal HR duties.
Ideal Candidate
1–2+ years of experience
within an HR or People team, demonstrating a strong foundation in administrative coordination.
Systems expertise
with the ability to master new technology quickly; prior experience with Lever (ATS) and Workday (HRIS) is highly preferred.
Exceptional communication skills , with a talent for interacting professionally with stakeholders at all levels.
Unwavering attention to detail
and a commitment to accuracy when managing sensitive data.
A proactive, problem‑solving mindset
that seeks to streamline administrative workflows and improve efficiency.
The agility to pivot
between tasks at the drop of a hat, remaining productive and positive in a fast‑paced environment.
A proven ability to maintain strict confidentiality
regarding sensitive employee information and records.
Foundational knowledge
of HR law and compliance (a strong plus) and a Bachelor’s degree (preferred).
Compensation
Hourly rate: $31.49 – $38.51 an hour. This base hourly range is equivalent to an annualized base compensation range of $65,500–$80,100, assuming a full‑time schedule of 2,080 hours per year. Compensation details listed above reflect only the base rate and do not include bonus, equity, sales incentives or other role‑specific compensation that the role may be eligible for.
Perks and Benefits
Comprehensive health & wellness: fully covered high‑deductible health plan, telehealth services, and a free Calm subscription.
Growth & development: access to LinkedIn Learning, professional development programs, and career growth opportunities.
Generous paid time off: open PTO.
Total rewards: 401(k) matching, commuter/lunch benefits for hub‑based employees, stipend for remote workers, four‑week paid sabbatical with bonus after five years.
Collaborative culture: work alongside passionate colleagues in an environment that values innovation, teamwork, and mutual support.
ActiveCampaign is an equal‑opportunity employer. We recruit, hire, pay, grow and promote regardless of gender, race, color, sexual orientation, religion, age, protected veteran status, physical and mental abilities, or any other identities protected by law.
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At ActiveCampaign, we believe world‑class talent is the engine of our success. As our next People Coordinator, you won’t just be managing administrative tasks—you’ll be the architect of the first impression for every new hire and a guardian of our operational excellence. You will play a pivotal, dual role: serving as the backbone of the Talent Acquisition team by creating seamless interview experiences, while simultaneously partnering with the People Operations team to manage the entire employee lifecycle with precision and care.
Responsibilities
Safeguard compliance and records
by meticulously maintaining and auditing HR data, including job classifications, salary updates, and terminations in accordance with federal and state laws.
Streamline pre‑boarding and hiring
by administering background checks, managing the I‑9 process, and ensuring all offer documents and employment contracts are executed flawlessly.
Act as a Workday power user , building out new hire profiles and partnering with the broader People team to iterate on HRIS records and system needs.
Serve as an Onboarding Liaison , partnering with the IT department for equipment logistics and providing dedicated support to new hires during their critical first days.
Empower our employees
as the first point of contact for inquiries, resolving Tier 1 tickets with speed and accuracy using internal resources.
Orchestrate interview logistics
for the Talent Acquisition team, utilizing Lever to coordinate phone screens, assessments, and panel interviews for a seamless candidate journey.
Manage high‑volume candidate pipelines , tracking individuals through various stages of communication, testing, and screening with precision.
Deliver an "Experience First" service level , providing an exceptional and professional environment for both our candidates and internal interviewing teams.
Drive special projects
across People Ops initiatives, including compliance audits and team events, to constantly improve our internal HR duties.
Ideal Candidate
1–2+ years of experience
within an HR or People team, demonstrating a strong foundation in administrative coordination.
Systems expertise
with the ability to master new technology quickly; prior experience with Lever (ATS) and Workday (HRIS) is highly preferred.
Exceptional communication skills , with a talent for interacting professionally with stakeholders at all levels.
Unwavering attention to detail
and a commitment to accuracy when managing sensitive data.
A proactive, problem‑solving mindset
that seeks to streamline administrative workflows and improve efficiency.
The agility to pivot
between tasks at the drop of a hat, remaining productive and positive in a fast‑paced environment.
A proven ability to maintain strict confidentiality
regarding sensitive employee information and records.
Foundational knowledge
of HR law and compliance (a strong plus) and a Bachelor’s degree (preferred).
Compensation
Hourly rate: $31.49 – $38.51 an hour. This base hourly range is equivalent to an annualized base compensation range of $65,500–$80,100, assuming a full‑time schedule of 2,080 hours per year. Compensation details listed above reflect only the base rate and do not include bonus, equity, sales incentives or other role‑specific compensation that the role may be eligible for.
Perks and Benefits
Comprehensive health & wellness: fully covered high‑deductible health plan, telehealth services, and a free Calm subscription.
Growth & development: access to LinkedIn Learning, professional development programs, and career growth opportunities.
Generous paid time off: open PTO.
Total rewards: 401(k) matching, commuter/lunch benefits for hub‑based employees, stipend for remote workers, four‑week paid sabbatical with bonus after five years.
Collaborative culture: work alongside passionate colleagues in an environment that values innovation, teamwork, and mutual support.
ActiveCampaign is an equal‑opportunity employer. We recruit, hire, pay, grow and promote regardless of gender, race, color, sexual orientation, religion, age, protected veteran status, physical and mental abilities, or any other identities protected by law.
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