People Coordinator
ActiveCampaign, Chicago, IL, United States
At ActiveCampaign, we believe that world-class talent is the engine of our success. As our next
People Coordinator , you won't just be managing administrative tasks-you'll be the architect of the first impression for every new hire and a guardian of our operational excellence. You will play a pivotal, dual role: serving as the backbone of the Talent Acquisition team by creating seamless interview experiences, while simultaneously partnering with the People Operations team to manage the entire employee lifecycle with precision and care. This is an opportunity to be at the heart of our culture, ensuring that every interaction-from a candidate's first phone screen to an employee's career milestone-is handled with the "best in class" service that defines our team.
On a typical day, you might:
Safeguard compliance and records
by meticulously maintaining and auditing HR data, including job classifications, salary updates, and terminations in accordance with federal and state laws.
Streamline pre-boarding and hiring
by administering background checks, managing the I-9 process, and ensuring all offer documents and employment contracts are executed flawlessly.
Act as a Workday power user , building out new hire profiles and partnering with the broader People team to iterate on HRIS records and system needs.
Serve as an Onboarding Liaison , partnering with the IT department for equipment logistics and providing dedicated support to new hires during their critical first days.
Empower our employees
as the first point of contact for inquiries, resolving Tier 1 tickets with speed and accuracy using internal resources.
Orchestrate interview logistics
for the Talent Acquisition team, utilizing Lever to coordinate phone screens, assessments, and panel interviews for a seamless candidate journey.
Manage high-volume candidate pipelines , tracking individuals through various stages of communication, testing, and screening with precision.
Deliver an "Experience First" service level , providing an exceptional and professional environment for both our candidates and internal interviewing teams.
Drive special projects
across People Ops initiatives, including compliance audits and team events, to constantly improve our internal HR duties.
The ideal candidate will bring:
1-2+ years of experience
within an HR or People team, demonstrating a strong foundation in administrative coordination.
Systems expertise
with the ability to master new technology quickly; prior experience with
Lever (ATS)
and
Workday (HRIS)
is highly preferred.
Exceptional communication skills , with a talent for interacting professionally with stakeholders at all levels.
Unwavering attention to detail
and a commitment to accuracy when managing sensitive data.
A proactive, problem-solving mindset
that seeks to streamline administrative workflows and improve efficiency.
The agility to pivot
between tasks at the drop of a hat, remaining productive and positive in a fast-paced environment.
A proven ability to maintain strict confidentiality
regarding sensitive employee information and records.
Foundational knowledge
of HR law and compliance (a strong plus) and a Bachelor's degree (preferred).
$31.49 - $38.51 an hour
This base hourly range is equivalent to an annualized base compensation range of $65,500- 80,100, assuming you worked a full-time schedule for the entire year (2080 hours).
Compensation details listed in this posting reflect the base rate only and do not include bonus, equity, sales incentives or other role specific compensation that the role may be eligible for. ActiveCampaign believes in and is committed to equitable compensation practices. The salary range provided above is a good faith estimate of the pay range determined by the location associated with the job posting. The actual salary depends on a candidate's skills, experience, and work location.
About ActiveCampaign:
ActiveCampaign is the autonomous marketing platform for people at the heart of the action. It empowers teams to automate their campaigns with AI agents that imagine, activate, and validate-freeing them from step-by-step workflows and unlocking limitless ways to orchestrate their marketing.
With AI, goal-based automation, and 1,000+ app integrations, agencies, marketers, and owners can build cross-channel campaigns in minutes-fine-tuned with billions of data points to drive real results for their unique business.
ActiveCampaign is the trusted choice to help businesses unlock a new world of boundless opportunities-where ideas become impact and potential turns into real results.
As a global multicultural company, we are proud of our inclusive culture which embraces diverse voices, backgrounds, and perspectives. We don't just celebrate our differences, we believe our diversity is what empowers our innovation and success. You can find out more about our DEI initiatives here.
Perks and benefits:
At ActiveCampaign, we prioritize employees' well-being and professional growth by cultivating a culture centered on collaboration and innovation. When you join our team, you'll not only have the opportunity to make a significant impact, but also enjoy a range of benefits tailored to support your personal and career development.
Here are some of the benefits we offer:
-Comprehensive Health & Wellness:
Top-tier benefits package that includes a fully-covered High Deductible Health Plan (HDHP), complimentary access to telehealth services, and a free subscription to Calm.
-Growth & Development:
Access to LinkedIn Learning, professional development programs, and career growth opportunities in a fast-growing organization.
-Generous Paid Time Off:
Recharge and take the time you need to maintain work-life balance with open PTO.
-Total Rewards:
Generous 401(k) matching with immediate vesting, quarterly perks with commuter and lunch benefits for hub based employees or a stipend for remote workers, and a four-week paid sabbatical with bonus after five years.
-Collaborative Culture:
Work alongside brilliant, passionate colleagues in an environment that values innovation, teamwork, and mutual support.
ActiveCampaign is an equal opportunity employer. We recruit, hire, pay, grow and promote no matter of gender, race, color, sexual orientation, religion, age, protected veteran status, physical and mental abilities, or any other identities protected by law.
Our Employee Resource Groups (ERGs) strive to foster a diverse inclusive environment by supporting each other, building a strong sense of belonging, and creating opportunities for mentorship and professional growth for their members.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
People Coordinator , you won't just be managing administrative tasks-you'll be the architect of the first impression for every new hire and a guardian of our operational excellence. You will play a pivotal, dual role: serving as the backbone of the Talent Acquisition team by creating seamless interview experiences, while simultaneously partnering with the People Operations team to manage the entire employee lifecycle with precision and care. This is an opportunity to be at the heart of our culture, ensuring that every interaction-from a candidate's first phone screen to an employee's career milestone-is handled with the "best in class" service that defines our team.
On a typical day, you might:
Safeguard compliance and records
by meticulously maintaining and auditing HR data, including job classifications, salary updates, and terminations in accordance with federal and state laws.
Streamline pre-boarding and hiring
by administering background checks, managing the I-9 process, and ensuring all offer documents and employment contracts are executed flawlessly.
Act as a Workday power user , building out new hire profiles and partnering with the broader People team to iterate on HRIS records and system needs.
Serve as an Onboarding Liaison , partnering with the IT department for equipment logistics and providing dedicated support to new hires during their critical first days.
Empower our employees
as the first point of contact for inquiries, resolving Tier 1 tickets with speed and accuracy using internal resources.
Orchestrate interview logistics
for the Talent Acquisition team, utilizing Lever to coordinate phone screens, assessments, and panel interviews for a seamless candidate journey.
Manage high-volume candidate pipelines , tracking individuals through various stages of communication, testing, and screening with precision.
Deliver an "Experience First" service level , providing an exceptional and professional environment for both our candidates and internal interviewing teams.
Drive special projects
across People Ops initiatives, including compliance audits and team events, to constantly improve our internal HR duties.
The ideal candidate will bring:
1-2+ years of experience
within an HR or People team, demonstrating a strong foundation in administrative coordination.
Systems expertise
with the ability to master new technology quickly; prior experience with
Lever (ATS)
and
Workday (HRIS)
is highly preferred.
Exceptional communication skills , with a talent for interacting professionally with stakeholders at all levels.
Unwavering attention to detail
and a commitment to accuracy when managing sensitive data.
A proactive, problem-solving mindset
that seeks to streamline administrative workflows and improve efficiency.
The agility to pivot
between tasks at the drop of a hat, remaining productive and positive in a fast-paced environment.
A proven ability to maintain strict confidentiality
regarding sensitive employee information and records.
Foundational knowledge
of HR law and compliance (a strong plus) and a Bachelor's degree (preferred).
$31.49 - $38.51 an hour
This base hourly range is equivalent to an annualized base compensation range of $65,500- 80,100, assuming you worked a full-time schedule for the entire year (2080 hours).
Compensation details listed in this posting reflect the base rate only and do not include bonus, equity, sales incentives or other role specific compensation that the role may be eligible for. ActiveCampaign believes in and is committed to equitable compensation practices. The salary range provided above is a good faith estimate of the pay range determined by the location associated with the job posting. The actual salary depends on a candidate's skills, experience, and work location.
About ActiveCampaign:
ActiveCampaign is the autonomous marketing platform for people at the heart of the action. It empowers teams to automate their campaigns with AI agents that imagine, activate, and validate-freeing them from step-by-step workflows and unlocking limitless ways to orchestrate their marketing.
With AI, goal-based automation, and 1,000+ app integrations, agencies, marketers, and owners can build cross-channel campaigns in minutes-fine-tuned with billions of data points to drive real results for their unique business.
ActiveCampaign is the trusted choice to help businesses unlock a new world of boundless opportunities-where ideas become impact and potential turns into real results.
As a global multicultural company, we are proud of our inclusive culture which embraces diverse voices, backgrounds, and perspectives. We don't just celebrate our differences, we believe our diversity is what empowers our innovation and success. You can find out more about our DEI initiatives here.
Perks and benefits:
At ActiveCampaign, we prioritize employees' well-being and professional growth by cultivating a culture centered on collaboration and innovation. When you join our team, you'll not only have the opportunity to make a significant impact, but also enjoy a range of benefits tailored to support your personal and career development.
Here are some of the benefits we offer:
-Comprehensive Health & Wellness:
Top-tier benefits package that includes a fully-covered High Deductible Health Plan (HDHP), complimentary access to telehealth services, and a free subscription to Calm.
-Growth & Development:
Access to LinkedIn Learning, professional development programs, and career growth opportunities in a fast-growing organization.
-Generous Paid Time Off:
Recharge and take the time you need to maintain work-life balance with open PTO.
-Total Rewards:
Generous 401(k) matching with immediate vesting, quarterly perks with commuter and lunch benefits for hub based employees or a stipend for remote workers, and a four-week paid sabbatical with bonus after five years.
-Collaborative Culture:
Work alongside brilliant, passionate colleagues in an environment that values innovation, teamwork, and mutual support.
ActiveCampaign is an equal opportunity employer. We recruit, hire, pay, grow and promote no matter of gender, race, color, sexual orientation, religion, age, protected veteran status, physical and mental abilities, or any other identities protected by law.
Our Employee Resource Groups (ERGs) strive to foster a diverse inclusive environment by supporting each other, building a strong sense of belonging, and creating opportunities for mentorship and professional growth for their members.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.