Recruiting & HR Specialist
Valid8 Financial, Inc., Costa Mesa, CA, United States
SUMMARY
The Recruiting & HR Specialist plays a critical hybrid role supporting talent acquisition and core HR operations. This position is responsible for leading full-cycle recruiting efforts and managing the complete onboarding experience while supporting the HR Manager with employee relations, HR compliance, HRIS administration, benefits processes, and commission data administration. This role requires a high degree of confidentiality, discretion, organization, and strong interpersonal skills to support both employees and leadership effectively.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Lead full-cycle recruitment including job postings, sourcing, screening, interview coordination, and offer preparation.
Partner with hiring managers to identify staffing needs and develop effective recruiting strategies.
Manage candidate communications and maintain recruitment metrics within ATS and HRIS systems.
Maintain job descriptions and support workforce planning efforts.
Coordinate the full onboarding cycle including background checks, new hire paperwork, I-9 completion, and system setup.
Facilitate new hire orientation and ensure a smooth onboarding experience.
Maintain accurate personnel records and support employee lifecycle changes including promotions, transfers, and separations.
Support offboarding processes including exit interviews and required documentation.
Serve as a secondary HR contact for employee and manager inquiries, providing guidance on policies and procedures.
Assist with employee relations matters, investigations, and documentation while maintaining strict confidentiality and discretion.
Ensure compliance with federal, state, and local employment laws and support policy and handbook updates.
Maintain HRIS data integrity, generate reports, and support system updates and process improvements.
Assist with benefits administration and annual open enrollment, including employee support.
Support sales commission administration including data entry, validation, and reporting within Xactly or similar systems.
Perform additional HR-related duties and special projects as assigned.
ADDITIONAL RESPONSIBILITIES
Demonstrates high degree of professionalism in communication, attitude and teamwork with customers, peers and management
Demonstrates high level of quality work, attendance and appearance
Adheres to all Company Core Values, Policies & Procedures and Safety Regulations
Performs any other duties that may be assigned by management
Understands and complies with all company rules and regulations
MINIMUM QUALIFICATIONS
Minimum 2–5 years of Human Resources experience required, with strong emphasis in recruiting and onboarding preferred.
Experience working with HRIS platforms and maintaining employee data
Strong analytical and problem-solving skills.
Knowledge of and experience with varied human resource information systems.
COMPETENCIES
Confidentiality & Discretion
Versatility
Communication
Decision Making
Initiative
Organization
Professionalism
Results Orientated
PHYSICAL DEMANDS
In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to allow differently-abled individuals to perform the essential functions of the job.
Standing, walking and squatting less than fifty percent of the work shift
Required to lift, move and carry up to 10 pounds
Ability to read, count and write to accurately complete all documentation and reports
Must be able to see, hear and speak in order to communicate with employees and other clients
Specific vision abilities include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus
Manual dexterity required using hands to finger; handle, feel and type; reach with hands and arms
Sedentary: Limited activity, no lifting, limited walking
Light: Office work, some lifting, bending, stooping or kneeling, walking
Moderate: Mostly standing, walking, bending, frequent lifting
Arduous: Heavy lifting, bending, crawling, climbing
WORK ENVIRONMENT
In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to allow differently-abled individuals to perform the essential functions of the job within the environment.
The workspace is clean, orderly, properly lighted and ventilated with the proper safety compliance
Noise levels are considered moderate
Full-Time 7:00 AM - 4:00 PM
Hourly Non-Exempt
Range: $65,000-$78,000
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The Recruiting & HR Specialist plays a critical hybrid role supporting talent acquisition and core HR operations. This position is responsible for leading full-cycle recruiting efforts and managing the complete onboarding experience while supporting the HR Manager with employee relations, HR compliance, HRIS administration, benefits processes, and commission data administration. This role requires a high degree of confidentiality, discretion, organization, and strong interpersonal skills to support both employees and leadership effectively.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Lead full-cycle recruitment including job postings, sourcing, screening, interview coordination, and offer preparation.
Partner with hiring managers to identify staffing needs and develop effective recruiting strategies.
Manage candidate communications and maintain recruitment metrics within ATS and HRIS systems.
Maintain job descriptions and support workforce planning efforts.
Coordinate the full onboarding cycle including background checks, new hire paperwork, I-9 completion, and system setup.
Facilitate new hire orientation and ensure a smooth onboarding experience.
Maintain accurate personnel records and support employee lifecycle changes including promotions, transfers, and separations.
Support offboarding processes including exit interviews and required documentation.
Serve as a secondary HR contact for employee and manager inquiries, providing guidance on policies and procedures.
Assist with employee relations matters, investigations, and documentation while maintaining strict confidentiality and discretion.
Ensure compliance with federal, state, and local employment laws and support policy and handbook updates.
Maintain HRIS data integrity, generate reports, and support system updates and process improvements.
Assist with benefits administration and annual open enrollment, including employee support.
Support sales commission administration including data entry, validation, and reporting within Xactly or similar systems.
Perform additional HR-related duties and special projects as assigned.
ADDITIONAL RESPONSIBILITIES
Demonstrates high degree of professionalism in communication, attitude and teamwork with customers, peers and management
Demonstrates high level of quality work, attendance and appearance
Adheres to all Company Core Values, Policies & Procedures and Safety Regulations
Performs any other duties that may be assigned by management
Understands and complies with all company rules and regulations
MINIMUM QUALIFICATIONS
Minimum 2–5 years of Human Resources experience required, with strong emphasis in recruiting and onboarding preferred.
Experience working with HRIS platforms and maintaining employee data
Strong analytical and problem-solving skills.
Knowledge of and experience with varied human resource information systems.
COMPETENCIES
Confidentiality & Discretion
Versatility
Communication
Decision Making
Initiative
Organization
Professionalism
Results Orientated
PHYSICAL DEMANDS
In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to allow differently-abled individuals to perform the essential functions of the job.
Standing, walking and squatting less than fifty percent of the work shift
Required to lift, move and carry up to 10 pounds
Ability to read, count and write to accurately complete all documentation and reports
Must be able to see, hear and speak in order to communicate with employees and other clients
Specific vision abilities include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus
Manual dexterity required using hands to finger; handle, feel and type; reach with hands and arms
Sedentary: Limited activity, no lifting, limited walking
Light: Office work, some lifting, bending, stooping or kneeling, walking
Moderate: Mostly standing, walking, bending, frequent lifting
Arduous: Heavy lifting, bending, crawling, climbing
WORK ENVIRONMENT
In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to allow differently-abled individuals to perform the essential functions of the job within the environment.
The workspace is clean, orderly, properly lighted and ventilated with the proper safety compliance
Noise levels are considered moderate
Full-Time 7:00 AM - 4:00 PM
Hourly Non-Exempt
Range: $65,000-$78,000
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