Event Coordinator
Valid8 Financial, Inc., Mc Lean, VA, United States
Muslim Aid USA (MAUSA) is a faith-based international relief and development organization working across 15+ countries to alleviate suffering caused by poverty, disaster, conflict, and systemic inequality. We serve communities through humanitarian aid, long-term development programs, and seasonal campaigns rooted in compassion, justice, and service to humanity—regardless of background or faith.
Position Summary
The
Event Coordinator
plays a central role in planning, coordinating, and executing Muslim Aid USA’s fundraising and community engagement events
across the U.S , with a primary focus on in-person events in the Mid-Atlantic and East Coast regions. This role is ideal for a highly organized, detail-oriented professional who thrives in fast-paced environments and enjoys bringing mission-driven events to life.
The Event Coordinator is responsible for managing event logistics end-to-end—including planning, vendor coordination, materials preparation, on-site execution, and post-event follow-up—while working closely with the Fundraising, Marketing, Programs, and Operations teams. This position supports both standalone fundraising events and MAUSA’s presence at conventions, masjid programs, and seasonal campaigns.
Key Responsibilities
Event Planning & Execution
Plan and coordinate MAUSA fundraising events, community programs, benefit dinners, iftars, conventions, and donor engagement activities from concept through completion
Develop and manage event timelines, run-of-show documents, and task checklists
Coordinate venues, vendors, catering, AV, travel, lodging, and staffing needs
Manage on-site logistics, including setup, breakdown, registration, donor check-in, and staff/volunteer coordination
Ensure events align with MAUSA’s brand, mission, and Islamic values
Convention & Booth Coordination
Coordinate logistics for MAUSA’s participation in regional and national conventions, conferences, and community expos
Manage booth setup, signage, branded materials, equipment, and staffing schedules
Ensure fundraising tools (tablets, payment systems, QR codes, pledge forms) are functional and ready
Track booth performance, leads collected, and donations received
Internal Coordination & Systems
Work closely with Fundraising, Marketing, and Programs teams to align events with campaigns and appeals
Maintain accurate event records, attendance, expenses, and donation data in the CRM (Salesforce)
Support post-event follow-up, donor acknowledgments, and internal reporting
Assist in improving event systems, templates, and standard operating procedures
Budgeting & Reporting
Track event budgets, expenses, and invoices
Support reconciliation of event-related donations and expenses with the Finance team
Prepare post-event summaries highlighting outcomes, lessons learned, and recommendations
General & Seasonal Support
Support peak fundraising seasons with flexible hours, including evenings and weekends (especially during Ramadan, Qurbani, and emergency appeals)
Travel regionally and occasionally nationally as needed
Provide weekly updates and progress reports to the Fundraising Director
Other duties as assigned
Qualifications
Education
Bachelor’s degree in Event Management, Communications, Nonprofit Management, Marketing, or a related field preferred; a combination of education and experience may be considered.
Experience (1–3 years preferred)
Event coordination or logistics (nonprofit, community, corporate, or faith-based events)
Managing multiple events or projects simultaneously
Working with vendors, volunteers, and cross-functional teams
Experience in nonprofit or faith-based environments strongly preferred
Skills & Attributes
Highly organized with strong attention to detail
Excellent project management and time management skills
Strong interpersonal and communication skills
Calm and solutions-oriented under pressure
Tech-savvy; comfortable using Google Workspace, CRM systems (e.g., Salesforce), and basic event tech tools
Ability to work independently while collaborating with a remote and distributed team
Willingness to travel and work evenings/weekends as required
Culture & Values Alignment
We’re looking for someone who:
Embodies MAUSA’s values of compassion, integrity, humility, and service
Is comfortable working in faith-based and community-centered environments
Understands the ethical and spiritual dimensions of fundraising in an Islamic context
Takes pride in behind-the-scenes excellence that enables mission impact
What We Offer
Competitive salary: $55,000–$60,000 annually
Comprehensive benefits package: health, dental, vision, PTO, and holidays (after 2-month waiting period)
Hybrid work environment based in Fairfax, VA
Purpose-driven, collaborative organizational culture
Opportunities for growth and professional development in nonprofit operations and fundraising
#J-18808-Ljbffr
Position Summary
The
Event Coordinator
plays a central role in planning, coordinating, and executing Muslim Aid USA’s fundraising and community engagement events
across the U.S , with a primary focus on in-person events in the Mid-Atlantic and East Coast regions. This role is ideal for a highly organized, detail-oriented professional who thrives in fast-paced environments and enjoys bringing mission-driven events to life.
The Event Coordinator is responsible for managing event logistics end-to-end—including planning, vendor coordination, materials preparation, on-site execution, and post-event follow-up—while working closely with the Fundraising, Marketing, Programs, and Operations teams. This position supports both standalone fundraising events and MAUSA’s presence at conventions, masjid programs, and seasonal campaigns.
Key Responsibilities
Event Planning & Execution
Plan and coordinate MAUSA fundraising events, community programs, benefit dinners, iftars, conventions, and donor engagement activities from concept through completion
Develop and manage event timelines, run-of-show documents, and task checklists
Coordinate venues, vendors, catering, AV, travel, lodging, and staffing needs
Manage on-site logistics, including setup, breakdown, registration, donor check-in, and staff/volunteer coordination
Ensure events align with MAUSA’s brand, mission, and Islamic values
Convention & Booth Coordination
Coordinate logistics for MAUSA’s participation in regional and national conventions, conferences, and community expos
Manage booth setup, signage, branded materials, equipment, and staffing schedules
Ensure fundraising tools (tablets, payment systems, QR codes, pledge forms) are functional and ready
Track booth performance, leads collected, and donations received
Internal Coordination & Systems
Work closely with Fundraising, Marketing, and Programs teams to align events with campaigns and appeals
Maintain accurate event records, attendance, expenses, and donation data in the CRM (Salesforce)
Support post-event follow-up, donor acknowledgments, and internal reporting
Assist in improving event systems, templates, and standard operating procedures
Budgeting & Reporting
Track event budgets, expenses, and invoices
Support reconciliation of event-related donations and expenses with the Finance team
Prepare post-event summaries highlighting outcomes, lessons learned, and recommendations
General & Seasonal Support
Support peak fundraising seasons with flexible hours, including evenings and weekends (especially during Ramadan, Qurbani, and emergency appeals)
Travel regionally and occasionally nationally as needed
Provide weekly updates and progress reports to the Fundraising Director
Other duties as assigned
Qualifications
Education
Bachelor’s degree in Event Management, Communications, Nonprofit Management, Marketing, or a related field preferred; a combination of education and experience may be considered.
Experience (1–3 years preferred)
Event coordination or logistics (nonprofit, community, corporate, or faith-based events)
Managing multiple events or projects simultaneously
Working with vendors, volunteers, and cross-functional teams
Experience in nonprofit or faith-based environments strongly preferred
Skills & Attributes
Highly organized with strong attention to detail
Excellent project management and time management skills
Strong interpersonal and communication skills
Calm and solutions-oriented under pressure
Tech-savvy; comfortable using Google Workspace, CRM systems (e.g., Salesforce), and basic event tech tools
Ability to work independently while collaborating with a remote and distributed team
Willingness to travel and work evenings/weekends as required
Culture & Values Alignment
We’re looking for someone who:
Embodies MAUSA’s values of compassion, integrity, humility, and service
Is comfortable working in faith-based and community-centered environments
Understands the ethical and spiritual dimensions of fundraising in an Islamic context
Takes pride in behind-the-scenes excellence that enables mission impact
What We Offer
Competitive salary: $55,000–$60,000 annually
Comprehensive benefits package: health, dental, vision, PTO, and holidays (after 2-month waiting period)
Hybrid work environment based in Fairfax, VA
Purpose-driven, collaborative organizational culture
Opportunities for growth and professional development in nonprofit operations and fundraising
#J-18808-Ljbffr