Office & Building Operations Coordinator
Pacific Hospitality Group, Irvine, CA, United States
Office & Building Operations Coordinator
The Office & Building Operations Coordinator is responsible for overseeing the day-to-day facilities operations of Pacific Hospitality Group’s Dupont home office, ensuring the building is well‑maintained, functional, and welcoming for team members and guests. This role coordinates facility maintenance, vendor relationships, and workplace improvements, while supporting general office operations, internal communications, and administrative support.
Key Responsibilities
Oversee day-to-day administrative and operational needs of the PHG Home Office (Dupont Location).
Serve as the central point of contact for Home Office team members regarding office-related needs, questions, and requests.
Coordinate internal office services, administrative tasks, and building-related requests within the office footprint.
Coordinate Dupont office improvements, including office enhancements or renovations, and equipment installation.
Primary point of contact for office-related requests by communicating SOP processes, providing guidance on submissions, and coordinating execution once approvals are received.
Track and monitor office-related expenses (utilities, shared services) to ensure consistency and flag variances as needed.
Coordinate, set up and communicate daily lunch provided to team members three days a week.
Assist with communicating lunch menus provided by Doubletree Irvine Spectrum monthly to Home Office team members.
Coordinate and communicate any building maintenance including signage needed to notify internal team members of current maintenance status.
Continue to improve and provide recommendations on overall building organization: declutter, organize, and remove any unnecessary items, including mailroom, kitchen, printer areas, public circulation space and storage areas.
Manage office communication and delivery of any ongoing building donations unless otherwise owned by a specific department.
Support team member questions and submissions to connect and utilize EV chargers per SOP for registration process on EV Charger Usage.
Manage and liaise with contractors or vendors on general building urgency regarding leaks, bathroom plumbing needs, stocking inventory.
Support Home Office events specifically assisting with building communication when an event will take place, set up, clean up, lock up, and associated tasks.
Workplace Experience & Team Support
Act as the primary on-site contact for team members, ensuring a responsive and supportive office experience.
Maintain accurate internal records related to office usage, space assignments, and administrative services.
Prepare workspaces for new team members, including nameplates, supplies, and general office readiness.
Support team member questions related to office processes, amenities, and shared resources.
Support EV charger registration and usage by guiding team members through the SOP and coordinating access as needed.
Office Organization & Environment Stewardship
Maintain a well‑organized, functional, and professional office environment.
Lead ongoing efforts to declutter, organize, and improve shared spaces, including:
Mailroom
Kitchen and break areas
Printer and supply areas
Storage rooms
Public and circulation spaces
Monitor office supply levels and coordinate replenishment to support daily operations.
Manage internal office donations or surplus items unless owned by a specific department.
Provide recommendations to improve office layout, organization, and overall functionality.
Process Improvement
Identify opportunities to improve office processes, administrative workflows, and team experience.
Recommend enhancements to office organization, efficiency, and shared services.
Support consistent application of office SOPs and best practices.
What You Will Bring
Invaluable coordination and communication skills focused on supporting the needs of the team members at the home office while maintaining a safe and clean working environment.
Continued building enhancements as part of our company’s growth and sustainability model.
Focus on building support and general needs ensuring work and maintenance is completed in a timely and efficient manner while ensuring communication with the team is accurate and prompt.
Great If You Have
Strong coordination, communication, and organizational skills with an upbeat, “get it done” attitude. Interest in facilities operations and building maintenance, with a willingness to support hands‑on workplace needs such as coordinating repairs, assisting with office setups, and maintaining a well‑functioning office environment.
(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
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The Office & Building Operations Coordinator is responsible for overseeing the day-to-day facilities operations of Pacific Hospitality Group’s Dupont home office, ensuring the building is well‑maintained, functional, and welcoming for team members and guests. This role coordinates facility maintenance, vendor relationships, and workplace improvements, while supporting general office operations, internal communications, and administrative support.
Key Responsibilities
Oversee day-to-day administrative and operational needs of the PHG Home Office (Dupont Location).
Serve as the central point of contact for Home Office team members regarding office-related needs, questions, and requests.
Coordinate internal office services, administrative tasks, and building-related requests within the office footprint.
Coordinate Dupont office improvements, including office enhancements or renovations, and equipment installation.
Primary point of contact for office-related requests by communicating SOP processes, providing guidance on submissions, and coordinating execution once approvals are received.
Track and monitor office-related expenses (utilities, shared services) to ensure consistency and flag variances as needed.
Coordinate, set up and communicate daily lunch provided to team members three days a week.
Assist with communicating lunch menus provided by Doubletree Irvine Spectrum monthly to Home Office team members.
Coordinate and communicate any building maintenance including signage needed to notify internal team members of current maintenance status.
Continue to improve and provide recommendations on overall building organization: declutter, organize, and remove any unnecessary items, including mailroom, kitchen, printer areas, public circulation space and storage areas.
Manage office communication and delivery of any ongoing building donations unless otherwise owned by a specific department.
Support team member questions and submissions to connect and utilize EV chargers per SOP for registration process on EV Charger Usage.
Manage and liaise with contractors or vendors on general building urgency regarding leaks, bathroom plumbing needs, stocking inventory.
Support Home Office events specifically assisting with building communication when an event will take place, set up, clean up, lock up, and associated tasks.
Workplace Experience & Team Support
Act as the primary on-site contact for team members, ensuring a responsive and supportive office experience.
Maintain accurate internal records related to office usage, space assignments, and administrative services.
Prepare workspaces for new team members, including nameplates, supplies, and general office readiness.
Support team member questions related to office processes, amenities, and shared resources.
Support EV charger registration and usage by guiding team members through the SOP and coordinating access as needed.
Office Organization & Environment Stewardship
Maintain a well‑organized, functional, and professional office environment.
Lead ongoing efforts to declutter, organize, and improve shared spaces, including:
Mailroom
Kitchen and break areas
Printer and supply areas
Storage rooms
Public and circulation spaces
Monitor office supply levels and coordinate replenishment to support daily operations.
Manage internal office donations or surplus items unless owned by a specific department.
Provide recommendations to improve office layout, organization, and overall functionality.
Process Improvement
Identify opportunities to improve office processes, administrative workflows, and team experience.
Recommend enhancements to office organization, efficiency, and shared services.
Support consistent application of office SOPs and best practices.
What You Will Bring
Invaluable coordination and communication skills focused on supporting the needs of the team members at the home office while maintaining a safe and clean working environment.
Continued building enhancements as part of our company’s growth and sustainability model.
Focus on building support and general needs ensuring work and maintenance is completed in a timely and efficient manner while ensuring communication with the team is accurate and prompt.
Great If You Have
Strong coordination, communication, and organizational skills with an upbeat, “get it done” attitude. Interest in facilities operations and building maintenance, with a willingness to support hands‑on workplace needs such as coordinating repairs, assisting with office setups, and maintaining a well‑functioning office environment.
(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
#J-18808-Ljbffr