Event Operations Coordinator
Internetwork Expert, New York, NY, United States
Event Operations Coordinator
Hybrid in NY, NJ, CT
Full-time
About the Role
RTM is looking for an enthusiastic, organized, and driven Event Operations Coordinator to join our Event Operations team. In this role, you’ll manage the end‑to‑end logistics associated with planning, coordinating, and executing our conferences and events — from rooming lists and vendor relationships to on‑site execution at our partner hotels.
Who You Are
You love to travel and genuinely enjoy meeting new people
You can juggle multiple projects simultaneously without dropping the ball
You are an exceptional communicator — in writing and on the phone
You’re a self‑starter who is highly organized, detail‑oriented, and committed to accuracy
You work well under pressure and know how to prioritize competing deadlines
You follow up and follow through — every time
You’re comfortable with technology and pick up new tools quickly
You’re passionate about professional development and the events world
Responsibilities
Plan, coordinate, and execute meetings, conferences, seminars, and special events from start to finish
Manage all phases of event logistics through detailed communication, including meeting room layouts, hotel rooming lists, transportation, A/V equipment, event registration, and on‑site execution
Travel nationally for up to 6 events per year, typically 4–5 days per event
Work with external vendors on A/V, entertainment, lighting, event supplies, and other inventory needs
Create, monitor, and manage event timelines and attendee profiles in Airtable
Collaborate with internal teams to produce event collateral, materials, and post‑event follow‑up activities
Build and maintain relationships with a diverse network of individuals, vendors, and hotel partners
Skills and Qualifications
Ability to travel
Bachelor's degree
Self‑starter, extremely organized and detail‑oriented with a strong commitment to accuracy
Must be proactive and have the ability to work under pressure
Balance and prioritize multiple deadlines at once
Exceptional follow‑up and follow‑through skillsCompetency with technology and ability to learn new software and applications
Professional telephone and writing skills for communication with attendees
Preferred Qualifications
Experience with Airtable, CVENT, Alchemer, or Adalo
Prior experience working with group catering or hospitality at a major hotel brand (Marriott, Hyatt, Hilton, IHG)
1–2 years of experience in the hospitality industry (internship experience qualifies)
Benefits
15+ PTO Days
Flexible/Hybrid work model (work from home and remote opportunities)
Medical/dental/vision coverage
401(k) matching plan after 9 months of continuous full‑time employment
Pre‑tax commuter benefits
All expenses paid travel to major cities
Opportunity for lateral and vertical movement within the company, inter/intra departmentally
Salary $45,000 + Quarterly Bonuses
RTM Business Group, provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, gender, national origin, age, disability, or any other federal, state, or local protected class.
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Hybrid in NY, NJ, CT
Full-time
About the Role
RTM is looking for an enthusiastic, organized, and driven Event Operations Coordinator to join our Event Operations team. In this role, you’ll manage the end‑to‑end logistics associated with planning, coordinating, and executing our conferences and events — from rooming lists and vendor relationships to on‑site execution at our partner hotels.
Who You Are
You love to travel and genuinely enjoy meeting new people
You can juggle multiple projects simultaneously without dropping the ball
You are an exceptional communicator — in writing and on the phone
You’re a self‑starter who is highly organized, detail‑oriented, and committed to accuracy
You work well under pressure and know how to prioritize competing deadlines
You follow up and follow through — every time
You’re comfortable with technology and pick up new tools quickly
You’re passionate about professional development and the events world
Responsibilities
Plan, coordinate, and execute meetings, conferences, seminars, and special events from start to finish
Manage all phases of event logistics through detailed communication, including meeting room layouts, hotel rooming lists, transportation, A/V equipment, event registration, and on‑site execution
Travel nationally for up to 6 events per year, typically 4–5 days per event
Work with external vendors on A/V, entertainment, lighting, event supplies, and other inventory needs
Create, monitor, and manage event timelines and attendee profiles in Airtable
Collaborate with internal teams to produce event collateral, materials, and post‑event follow‑up activities
Build and maintain relationships with a diverse network of individuals, vendors, and hotel partners
Skills and Qualifications
Ability to travel
Bachelor's degree
Self‑starter, extremely organized and detail‑oriented with a strong commitment to accuracy
Must be proactive and have the ability to work under pressure
Balance and prioritize multiple deadlines at once
Exceptional follow‑up and follow‑through skillsCompetency with technology and ability to learn new software and applications
Professional telephone and writing skills for communication with attendees
Preferred Qualifications
Experience with Airtable, CVENT, Alchemer, or Adalo
Prior experience working with group catering or hospitality at a major hotel brand (Marriott, Hyatt, Hilton, IHG)
1–2 years of experience in the hospitality industry (internship experience qualifies)
Benefits
15+ PTO Days
Flexible/Hybrid work model (work from home and remote opportunities)
Medical/dental/vision coverage
401(k) matching plan after 9 months of continuous full‑time employment
Pre‑tax commuter benefits
All expenses paid travel to major cities
Opportunity for lateral and vertical movement within the company, inter/intra departmentally
Salary $45,000 + Quarterly Bonuses
RTM Business Group, provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, gender, national origin, age, disability, or any other federal, state, or local protected class.
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