Receiving Clerk (Materials Management Specialist 1)
Los Alamos National Security LLC, Los Alamos, NM, United States
What You Will Do
The Materials Management Specialist 1 supports the Receiving Team within the Materials Management Group (LOG-MM). This position assists with the coordination, acceptance, processing, and staging of shipments for distribution across the Laboratory. The role ensures that incoming materials are received accurately, documented properly, and handled in compliance with institutional policies, safety standards, and regulatory requirements. Working under the direct supervision of the Receiving Team Leader, the Specialist contributes to operational continuity by supporting daily receiving functions and assisting during peak workload periods.
Key Responsibilities
Accept, inspect, and process incoming shipments including purchase orders, purchase card transactions, name-only packages, and ORACLE BOAs.
Verify shipment accuracy against purchase documentation and system records.
Stage materials appropriately for distribution to internal customers.
Assist with physical handling of materials during high-volume operations.
Maintain accurate data entry and documentation within LANL enterprise systems (e.g., Oracle and related operating systems).
Ensure compliance with hazardous material handling requirements and applicable regulations.
Coordinate with internal customers, vendors, and logistics personnel to resolve discrepancies.
Support audit readiness through proper documentation and records management.
Follow and implement LANL institutional policies, safety procedures, and quality standards.
Promote a safe, secure, and environmentally responsible work environment.
Participate in required training and occasional travel as needed.
What You Need
Minimum Job Requirements
Knowledge of warehouse and receiving operations.
Basic understanding of hazardous material regulations and safe handling practices.
Strong written and verbal communication skills.
Ability to interact professionally with all levels of personnel and customers.
Experience with data entry, record maintenance, filing systems, and professional correspondence.
Strong organizational skills with the ability to prioritize tasks and meet deadlines.
Demonstrated initiative, sound judgment, and accountability.
Commitment to safety, security, quality, diversity, and teamwork.
Ability to obtain and maintain a Q Clearance.
Education: Position requires a minimum of 2 years related experience, or an equivalent combination of education and experience.
Desired Qualifications
Working knowledge of LOG-MM Receiving processes and procedures.
Familiarity with LANL operational and administrative policies.
Knowledge of LANL facilities and site operations.
Experience using Oracle, Gemini, Take Supply, or other LANL-based systems.
Active Q Clearance.
Essential Job Functions can be performed with or without reasonable accommodation: Ability to lift 50 lbs.
Work Location
The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.
Position Commitment
Regular appointment employees are required to serve a period of continuous service in their current position to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required time, they may only apply for Laboratory jobs with documented approval of their Division Leader. The position commitment for this position is 1 year.
Benefits
PPO or High Deductible medical insurance with the same large nationwide network
Dental and vision insurance
Free basic life and disability insurance
Paid childbirth and parental leave
Award-winning 401(k) (6% matching plus 3.5% annually)
Learning opportunities and tuition assistance
Flexible schedules and time off (PTO and holidays)
Onsite gyms and wellness programs
Extensive relocation packages (outside a 50 mile radius)
Equal Opportunity
Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process.
Additional Requirements
Successful applicants will be required to complete a new‑employment drug test, and must meet eligibility requirements for a Q clearance, which requires U.S. citizenship except in limited circumstances.
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The Materials Management Specialist 1 supports the Receiving Team within the Materials Management Group (LOG-MM). This position assists with the coordination, acceptance, processing, and staging of shipments for distribution across the Laboratory. The role ensures that incoming materials are received accurately, documented properly, and handled in compliance with institutional policies, safety standards, and regulatory requirements. Working under the direct supervision of the Receiving Team Leader, the Specialist contributes to operational continuity by supporting daily receiving functions and assisting during peak workload periods.
Key Responsibilities
Accept, inspect, and process incoming shipments including purchase orders, purchase card transactions, name-only packages, and ORACLE BOAs.
Verify shipment accuracy against purchase documentation and system records.
Stage materials appropriately for distribution to internal customers.
Assist with physical handling of materials during high-volume operations.
Maintain accurate data entry and documentation within LANL enterprise systems (e.g., Oracle and related operating systems).
Ensure compliance with hazardous material handling requirements and applicable regulations.
Coordinate with internal customers, vendors, and logistics personnel to resolve discrepancies.
Support audit readiness through proper documentation and records management.
Follow and implement LANL institutional policies, safety procedures, and quality standards.
Promote a safe, secure, and environmentally responsible work environment.
Participate in required training and occasional travel as needed.
What You Need
Minimum Job Requirements
Knowledge of warehouse and receiving operations.
Basic understanding of hazardous material regulations and safe handling practices.
Strong written and verbal communication skills.
Ability to interact professionally with all levels of personnel and customers.
Experience with data entry, record maintenance, filing systems, and professional correspondence.
Strong organizational skills with the ability to prioritize tasks and meet deadlines.
Demonstrated initiative, sound judgment, and accountability.
Commitment to safety, security, quality, diversity, and teamwork.
Ability to obtain and maintain a Q Clearance.
Education: Position requires a minimum of 2 years related experience, or an equivalent combination of education and experience.
Desired Qualifications
Working knowledge of LOG-MM Receiving processes and procedures.
Familiarity with LANL operational and administrative policies.
Knowledge of LANL facilities and site operations.
Experience using Oracle, Gemini, Take Supply, or other LANL-based systems.
Active Q Clearance.
Essential Job Functions can be performed with or without reasonable accommodation: Ability to lift 50 lbs.
Work Location
The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.
Position Commitment
Regular appointment employees are required to serve a period of continuous service in their current position to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required time, they may only apply for Laboratory jobs with documented approval of their Division Leader. The position commitment for this position is 1 year.
Benefits
PPO or High Deductible medical insurance with the same large nationwide network
Dental and vision insurance
Free basic life and disability insurance
Paid childbirth and parental leave
Award-winning 401(k) (6% matching plus 3.5% annually)
Learning opportunities and tuition assistance
Flexible schedules and time off (PTO and holidays)
Onsite gyms and wellness programs
Extensive relocation packages (outside a 50 mile radius)
Equal Opportunity
Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process.
Additional Requirements
Successful applicants will be required to complete a new‑employment drug test, and must meet eligibility requirements for a Q clearance, which requires U.S. citizenship except in limited circumstances.
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