Executive Assistant
Bryan Construction, Inc., Colorado Springs, CO, United States
Position Description
Responsible for providing high-level administrative support to the CEO and President of Bryan Construction by handling a wide variety of situations involving the administrative functions of the office
Top Responsibilities
Performs clerical and administrative tasks to include letters, memos, reports, emails and other documents for senior management
Prepares agendas, makes travel arrangements, and maintains calendars for senior management.
Track and renew all licensing
Track and update all professional memberships and associations for senior staff
Management of sponsorships and attendance at community events
Primary Duties/Responsibilities
Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
Arranges travel and accommodations for executives.
Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
Performs additional duties as assigned by executives.
Organizes and arranges for staff members to represent organization at meetings and conferences, using own initiative.
Notes commitments made by executives during meetings and arranges for staff implementation.
Reads outgoing correspondence for executive approval and alerts writers to any conflicts or departure from policies or executive's viewpoints.
In executive's absence, ensures that requests for action or information are relayed to the appropriate staff member.
Interprets requests, helps implement action, and decides whether executive should be notified of important or emergency matters as needed.
Prepares reports including conclusions and recommendations for solution of operational and administrative problems.
Issues and interprets operating policies.
Track and renew various city, county and/or state licensing requirements
Management of sponsorships and attendance at community events
Coordinates collection and preparation of operating reports, such as budget expenditures, and statistical records of performance data.
May compose and sign correspondence for executive.
Required Skills/Abilities
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Ability to function well in a high-paced and at times stressful environment.
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
Required Education and Experience
High school diploma or equivalent required; Associate's degree in office administration or related field required
Proven interpersonal skills
At least three years of administrative and clerical experience required.
Proficient with Microsoft Office Suite (Word, Excel, Outlook, Teams, OneNote, PowerPoint, etc.)
Preferred
4-5 years of construction/related industry experience
Bachelor’s Degree in Business Administration or a related field
Experience with Sage 300 accounting software
Experience with corporate event planning
The above description reflects the details considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job.
Summary pay range: $36-$46 Hourly
Benefits
Bryan Construction is pleased to offer a comprehensive array of valuable benefits to protect your health, your family, and your way of life. We offer Health, Dental, Vision, Health Savings Account (H S A), Accident Coverage, Company Sponsored Basic life and AD&D, Voluntary Life and AD&D, Disability, Employee Assistance Program (EAP), Vacation, Sick Leave, and 401K with Company Matching.
EEO Statement
Bryan Construction is an EEO/AA Employer - applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity or expression, pregnancy, protected veteran status or other status protected by laws.
Drug Screening and Background Investigation Required
Application Deadline: May 15th, 2026
#J-18808-Ljbffr
Responsible for providing high-level administrative support to the CEO and President of Bryan Construction by handling a wide variety of situations involving the administrative functions of the office
Top Responsibilities
Performs clerical and administrative tasks to include letters, memos, reports, emails and other documents for senior management
Prepares agendas, makes travel arrangements, and maintains calendars for senior management.
Track and renew all licensing
Track and update all professional memberships and associations for senior staff
Management of sponsorships and attendance at community events
Primary Duties/Responsibilities
Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
Arranges travel and accommodations for executives.
Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
Performs additional duties as assigned by executives.
Organizes and arranges for staff members to represent organization at meetings and conferences, using own initiative.
Notes commitments made by executives during meetings and arranges for staff implementation.
Reads outgoing correspondence for executive approval and alerts writers to any conflicts or departure from policies or executive's viewpoints.
In executive's absence, ensures that requests for action or information are relayed to the appropriate staff member.
Interprets requests, helps implement action, and decides whether executive should be notified of important or emergency matters as needed.
Prepares reports including conclusions and recommendations for solution of operational and administrative problems.
Issues and interprets operating policies.
Track and renew various city, county and/or state licensing requirements
Management of sponsorships and attendance at community events
Coordinates collection and preparation of operating reports, such as budget expenditures, and statistical records of performance data.
May compose and sign correspondence for executive.
Required Skills/Abilities
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Ability to function well in a high-paced and at times stressful environment.
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
Required Education and Experience
High school diploma or equivalent required; Associate's degree in office administration or related field required
Proven interpersonal skills
At least three years of administrative and clerical experience required.
Proficient with Microsoft Office Suite (Word, Excel, Outlook, Teams, OneNote, PowerPoint, etc.)
Preferred
4-5 years of construction/related industry experience
Bachelor’s Degree in Business Administration or a related field
Experience with Sage 300 accounting software
Experience with corporate event planning
The above description reflects the details considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job.
Summary pay range: $36-$46 Hourly
Benefits
Bryan Construction is pleased to offer a comprehensive array of valuable benefits to protect your health, your family, and your way of life. We offer Health, Dental, Vision, Health Savings Account (H S A), Accident Coverage, Company Sponsored Basic life and AD&D, Voluntary Life and AD&D, Disability, Employee Assistance Program (EAP), Vacation, Sick Leave, and 401K with Company Matching.
EEO Statement
Bryan Construction is an EEO/AA Employer - applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity or expression, pregnancy, protected veteran status or other status protected by laws.
Drug Screening and Background Investigation Required
Application Deadline: May 15th, 2026
#J-18808-Ljbffr