Senior Executive Assistant, Office to General Counsel
Young World Physical Education, Charlotte, NC, United States
Senior Executive Assistant, Office to General Counsel
Starting Date:
Immediately
Job Description
General Definition of Work
The Senior Executive Assistant to the General Counsel provides a wide variety of complex and confidential administrative and clerical support, including the budget of the legal department, and communicates information on behalf of the Office of General Counsel under the direction of the General Counsel. Interacts with various CMS officials, employees, counsel and agents in person, electronically or via telephone on a variety of issues including, but not limited to scheduling meetings, compiling reports, taking complaints and reviewing and forwarding legal issues to appropriate counsel for analysis and resolution.
Qualifications
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Salary/Status
NC 12 Hourly Non-Certified Schedule/Full-time, 12 months
Reports To
General Counsel
Place of Work
The normal place of work is on the premises used by Charlotte-Mecklenburg Schools. Charlotte-Mecklenburg Schools reserves the right to require you to work at such other place(s) as it may reasonably require from time to time.
Essential Functions
Provides a wide range of complex office administration and support for the Office of General Counsel
Provides legal and administrative support to the General Counsel
Prepares and reviews various reports and performs special projects
Maintains the department’s appointment and out-of-office calendar
Refers inquiries to appropriate staff
Compiles records and documents; generates reports
Prepares hearing notice letters and Board determination letters
Implements best practices with customer service by receiving, reporting, and responding to all mediums of inquiry in a timely and professional manner
Participates in creating and administering the Office of General Counsel budget
Monitors budget by tracking expenditures and generates budget reports
Prepares spreadsheets for budgets, and contracts, including tracking and maintaining expenditures and reconciling accounts
Serves as an approver for financial transactions representing the department
Sources and manages office supplies and inventory
Arranges staff attendance at conferences, workshops, and meetings, secures airline transportation and hotel accommodations
Completes itineraries, agendas, and expense reports of expenditures and reimbursements for travel-related meetings
Provide support for overload relief with other administrative assistants, as requested
Perform related work as assigned or required
Knowledge, Skills, Abilities
General knowledge of principles and practices of public schools
General knowledge of required records preparation and maintenance
Thorough knowledge of county and school board policies, procedures, and standards regarding school systems
Knowledge of accounts payable policies, practices and procedures; general knowledge of routine accounting principles
Ability to maintain professional and emotional control under stress
Ability to reflect appropriate responses to situations, while maintaining a professional and personal demeanor
Ability to communicate effectively
Ability to reason, make judgments, and maintain effective working relationships
Ability to employ positive communication skills in all settings/mediums
Ability to problem-solve utilizing sound judgment
Ability to maintain high level of confidentiality
Ability to take initiative, work independently, and exercise sound judgement
Ability to multi-task and work well under pressure and at times more than the standard work schedule in order to accomplish responsibilities of the position
Demonstrated ability to work effectively in a deadline-driven, rapidly changing team environment
Education and Experience
High School Diploma or equivalent required
Associate degree in related area preferred
Minimum of five (5) years’ experience in office administration and client/customer relations skills
Equivalent combination of experience and education
Experience using database software preferred
Experience preparing document templates preferred
Experience using budgeting software preferred
Special Requirements
Possess and maintain a valid Driver’s License or ability to provide own transportation
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Starting Date:
Immediately
Job Description
General Definition of Work
The Senior Executive Assistant to the General Counsel provides a wide variety of complex and confidential administrative and clerical support, including the budget of the legal department, and communicates information on behalf of the Office of General Counsel under the direction of the General Counsel. Interacts with various CMS officials, employees, counsel and agents in person, electronically or via telephone on a variety of issues including, but not limited to scheduling meetings, compiling reports, taking complaints and reviewing and forwarding legal issues to appropriate counsel for analysis and resolution.
Qualifications
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Salary/Status
NC 12 Hourly Non-Certified Schedule/Full-time, 12 months
Reports To
General Counsel
Place of Work
The normal place of work is on the premises used by Charlotte-Mecklenburg Schools. Charlotte-Mecklenburg Schools reserves the right to require you to work at such other place(s) as it may reasonably require from time to time.
Essential Functions
Provides a wide range of complex office administration and support for the Office of General Counsel
Provides legal and administrative support to the General Counsel
Prepares and reviews various reports and performs special projects
Maintains the department’s appointment and out-of-office calendar
Refers inquiries to appropriate staff
Compiles records and documents; generates reports
Prepares hearing notice letters and Board determination letters
Implements best practices with customer service by receiving, reporting, and responding to all mediums of inquiry in a timely and professional manner
Participates in creating and administering the Office of General Counsel budget
Monitors budget by tracking expenditures and generates budget reports
Prepares spreadsheets for budgets, and contracts, including tracking and maintaining expenditures and reconciling accounts
Serves as an approver for financial transactions representing the department
Sources and manages office supplies and inventory
Arranges staff attendance at conferences, workshops, and meetings, secures airline transportation and hotel accommodations
Completes itineraries, agendas, and expense reports of expenditures and reimbursements for travel-related meetings
Provide support for overload relief with other administrative assistants, as requested
Perform related work as assigned or required
Knowledge, Skills, Abilities
General knowledge of principles and practices of public schools
General knowledge of required records preparation and maintenance
Thorough knowledge of county and school board policies, procedures, and standards regarding school systems
Knowledge of accounts payable policies, practices and procedures; general knowledge of routine accounting principles
Ability to maintain professional and emotional control under stress
Ability to reflect appropriate responses to situations, while maintaining a professional and personal demeanor
Ability to communicate effectively
Ability to reason, make judgments, and maintain effective working relationships
Ability to employ positive communication skills in all settings/mediums
Ability to problem-solve utilizing sound judgment
Ability to maintain high level of confidentiality
Ability to take initiative, work independently, and exercise sound judgement
Ability to multi-task and work well under pressure and at times more than the standard work schedule in order to accomplish responsibilities of the position
Demonstrated ability to work effectively in a deadline-driven, rapidly changing team environment
Education and Experience
High School Diploma or equivalent required
Associate degree in related area preferred
Minimum of five (5) years’ experience in office administration and client/customer relations skills
Equivalent combination of experience and education
Experience using database software preferred
Experience preparing document templates preferred
Experience using budgeting software preferred
Special Requirements
Possess and maintain a valid Driver’s License or ability to provide own transportation
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