Senior Specialist, Order Management
Harris Geospatial Solutions, Rochester, NY, United States
Senior Specialist, Order Management
Job Code: 36995
Job Location: Rochester, NY
Job Schedule: 9/80
Job Description
Order Management is responsible for directly assisting the Sales and Program Management teams in executing purchase orders and contracts that are placed on to L3Harris. The role is responsible for loading demand against the factory, submitting licensing requests for export, preparing permanent and temporary export documentation and coordinating the creation of payment documentation. Order Management process all credits for returns of equipment. The role is also responsible for review and auditing of internal order accuracy and execution functionality L3Harris has to offer assisting the Sales team in closing out pursuits.
Essential Functions
Responsible for the mentorship of newer members in Order Management (approx 2-4)
Assist in maintaining and enforcing the processes and financial controls that govern the role and managing the assigned regional sales order execution from order to cash.
Reviewing work for quality issues with order entry and executing corrective actions promptly. Collaborating with business partners to receive feedback on how the team may operate better to facilitate downstream activities in the order fulfillment process.
Collaborating with other functional teams and business partners to ensure cross functional communications and workflows are optimized for all teams.
Should have strong organizational skills with a strong ability to quickly prioritize actions based on business need.
Should be familiar with CRM quoting process.
Should be familiar with Oracle and International shipping including experience in ITAR and EAR environments.
Should be process oriented and show an interest in supporting and leading improvement opportunities for the tools used by the group and the processes followed to increase quality, improve efficiency and reduce defects.
Should be able to operate in a high pressure environment and react quickly but in a controlled manner to urgent situations.
Responsible for directing and managing international sales orders from booking through to payment.
Responsible for determining if the internal organization can meet customer requirements. Understands, interprets, and maintains compliance with federal regulations.
Tracking export licenses.
Preparing US Customs documentation for all shipments in compliance to ITAR and EAR regulations.
Coordinating overseas shipments with freight forwarders.
Preparing documentation for Letters of Credit in order to collect payment.
Performing basic administrative tasks such as answering customer phone calls, and uploading/editing documents on SharePoint.
Reviewing and ensuring accuracy of booking packages, orders and shipment documentation for the purpose of supporting international business.
Qualifications
Bachelor’s Degree with a minimum 6 years prior relevant experience. Graduate Degree with a minimum of 4 years of prior related experience. In lieu of a degree, minimum of 10 years of prior related experience in order management.
Preferred Additional Skills
Experience with Oracle EBS preferred
Experience with Import/Export activities
Experience with Excel; pivot tables, vlookups, etc.
Strong written and oral skills.
Strong organizational skills.
Leadership experience preferred
Works well within a team and works well with multiple teams simultaneously.
In compliance with pay transparency requirements, the salary range for this role in New York state is $62,500 - $116,500. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. L3Harris also offers a variety of benefits, including health and disability insurance, 401(k) match, flexible spending accounts, EAP, education assistance, parental leave, paid time off, and company‑paid holidays. The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements.
L3Harris Technologies is proud to be an Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug‑free workplace and performs pre‑employment substance abuse testing and background checks, where permitted by law.
Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.
L3Harris Technologies is an E‑Verify Employer. Please click here for the E‑Verify Poster in English or Spanish. For information regarding your Right To Work, please click here for English or Spanish.
#J-18808-Ljbffr
Job Code: 36995
Job Location: Rochester, NY
Job Schedule: 9/80
Job Description
Order Management is responsible for directly assisting the Sales and Program Management teams in executing purchase orders and contracts that are placed on to L3Harris. The role is responsible for loading demand against the factory, submitting licensing requests for export, preparing permanent and temporary export documentation and coordinating the creation of payment documentation. Order Management process all credits for returns of equipment. The role is also responsible for review and auditing of internal order accuracy and execution functionality L3Harris has to offer assisting the Sales team in closing out pursuits.
Essential Functions
Responsible for the mentorship of newer members in Order Management (approx 2-4)
Assist in maintaining and enforcing the processes and financial controls that govern the role and managing the assigned regional sales order execution from order to cash.
Reviewing work for quality issues with order entry and executing corrective actions promptly. Collaborating with business partners to receive feedback on how the team may operate better to facilitate downstream activities in the order fulfillment process.
Collaborating with other functional teams and business partners to ensure cross functional communications and workflows are optimized for all teams.
Should have strong organizational skills with a strong ability to quickly prioritize actions based on business need.
Should be familiar with CRM quoting process.
Should be familiar with Oracle and International shipping including experience in ITAR and EAR environments.
Should be process oriented and show an interest in supporting and leading improvement opportunities for the tools used by the group and the processes followed to increase quality, improve efficiency and reduce defects.
Should be able to operate in a high pressure environment and react quickly but in a controlled manner to urgent situations.
Responsible for directing and managing international sales orders from booking through to payment.
Responsible for determining if the internal organization can meet customer requirements. Understands, interprets, and maintains compliance with federal regulations.
Tracking export licenses.
Preparing US Customs documentation for all shipments in compliance to ITAR and EAR regulations.
Coordinating overseas shipments with freight forwarders.
Preparing documentation for Letters of Credit in order to collect payment.
Performing basic administrative tasks such as answering customer phone calls, and uploading/editing documents on SharePoint.
Reviewing and ensuring accuracy of booking packages, orders and shipment documentation for the purpose of supporting international business.
Qualifications
Bachelor’s Degree with a minimum 6 years prior relevant experience. Graduate Degree with a minimum of 4 years of prior related experience. In lieu of a degree, minimum of 10 years of prior related experience in order management.
Preferred Additional Skills
Experience with Oracle EBS preferred
Experience with Import/Export activities
Experience with Excel; pivot tables, vlookups, etc.
Strong written and oral skills.
Strong organizational skills.
Leadership experience preferred
Works well within a team and works well with multiple teams simultaneously.
In compliance with pay transparency requirements, the salary range for this role in New York state is $62,500 - $116,500. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. L3Harris also offers a variety of benefits, including health and disability insurance, 401(k) match, flexible spending accounts, EAP, education assistance, parental leave, paid time off, and company‑paid holidays. The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements.
L3Harris Technologies is proud to be an Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug‑free workplace and performs pre‑employment substance abuse testing and background checks, where permitted by law.
Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.
L3Harris Technologies is an E‑Verify Employer. Please click here for the E‑Verify Poster in English or Spanish. For information regarding your Right To Work, please click here for English or Spanish.
#J-18808-Ljbffr