Property Manager, Commercial
The RMR Group Inc, New York, NY, United States
Overview
Overall, the Property Manager is responsible for all facets of the property(s) in his/her portfolio (approximately 735,283 sq. ft), and s/he has a responsibility to ensure the property is managed according to The RMR Group’s established procedures. All staff who report to the Property Manager must follow all established guidelines, procedures, and budgets as well. The Property Manager should also have a general knowledge of all building operating systems.
Responsibilities
Building Operations:
Maintain and develop written standard operating procedures for building operations.
Ensure that mechanical/electrical system maintenance is being performed.
Life Safety issues including proper training of building staff and a written record of all testing and alarm activations.
Follow Risk Management guidelines as defined by The RMR Group’s Director of Risk Management.
Ensure that tenant services are provided according to all lease documents.
Oversee all construction/tenant improvements (including proper documentation).
Oversee all contracts/vendors (including proper documentation).
Implement energy management program and monitor utility usage.
Supervise, train and motivate building staff.
Interface with brokerage agent.
Work with the Area Director to establish tenant relations and retention programs that are well planned and measurable.
Build and foster tenant relationships through frequent, in-person interactions.
Assist Area Director with the negotiation of lease renewals, extensions and expansions, and resolve issues with existing tenants.
Develop orderly system for lease, vendor and project files.
Tenant Construction Process:
Coordinate all construction work and its impact on the property.
Review and approve all construction documents and specifications.
Attend or designate an attendee to all construction meetings.
Monitor construction project progress including project close-out, finish dates, move-in dates, budget close-out.
Maintain summary file to include, bids, permit, Certificate of Occupancy, correspondence.
Maintain a full set of as-built building drawings and specifications.
Set-up and close-out Job Cost process.
Building Management Office Procedures:
Ensure efficient, courteous and professional day-to-day operation of the management office which includes:
Authorization processes
Correspondence and filing systems
Purchase of goods and services
General office operating procedures
Receivables/income/expense
Service/Maintenance requests
Specifications and bidding process
Tenant servicing/relations
Financial:
Responsible for all aspects of the financial stability of the property including maintaining budgets, yields, and the following:
Budget-to-actual reports
Accruals
Review of recurring charges/miscellaneous billings/AP approval.
Review of rent roll for accuracy.
Interaction with accounting.
Monthly Asset Report/Monthly Reforecast.
Budget preparation.
Capital Planning and oversight of building improvements.
Job-cost system organization.
Qualifications
Bachelor’s degree – Preferred course of study Business Administration, Real Estate or Accounting.
Four to eight years’ experience in commercial real estate.
RPA or CPM designations a plus.
Broker’s License preferred.
Strong proficiency with Property Management/Accounting Software (preferably Yardi and Argus Enterprise), Excel and other Windows applications.
Previous supervisory experience.
Strong communication skills, both verbal and written, are essential.
Excellent client service orientation.
Exceptional organizational skills.
Ability to work in a fast-paced, collaborative and results driven environment.
Strong proficiency with Property Management/Accounting Software (preferably Yardi and Argus Enterprise), Excel and other Windows applications.
Will be required to perform off site duties through the use of a personal vehicle.
Must have a valid driver’s license.
If, at any time, security clearance is required for your job (e.g. you are assigned to work at a property leased by the Federal government), being awarded such clearance will be a condition of your employment.
Total Rewards
The RMR Group offers an extensive total rewards package to ensure that your benefits align with your needs. Employees who work at least 21 hours per week are eligible to participate in The RMR Group’s benefits plans, including:
Health Insurance
Dental Insurance
Vision Insurance
Life & Disability Insurance
Health Savings Account (HSA) & Flexible Spending Plans (FSA)
401(k) Plan with Employer Match
Holidays, Vacation & Sick Time
Parental Leave
Tuition Assistance
Matching Gift Program
Wide Array of Voluntary, Employee-Paid Benefits to choose from including Critical Illness & Accident Insurance, Identity Theft Protection & Pet Insurance
The estimated base compensation range for this position is $95,000 to $115,000 per year. RMR considers several components including an individual's skills, qualifications, experience, internal equity, and market data.
The RMR Group is an equal opportunity employer. Qualified applications will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please click here. If you’d like more information on your EEO rights under the law, please click here.
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Overall, the Property Manager is responsible for all facets of the property(s) in his/her portfolio (approximately 735,283 sq. ft), and s/he has a responsibility to ensure the property is managed according to The RMR Group’s established procedures. All staff who report to the Property Manager must follow all established guidelines, procedures, and budgets as well. The Property Manager should also have a general knowledge of all building operating systems.
Responsibilities
Building Operations:
Maintain and develop written standard operating procedures for building operations.
Ensure that mechanical/electrical system maintenance is being performed.
Life Safety issues including proper training of building staff and a written record of all testing and alarm activations.
Follow Risk Management guidelines as defined by The RMR Group’s Director of Risk Management.
Ensure that tenant services are provided according to all lease documents.
Oversee all construction/tenant improvements (including proper documentation).
Oversee all contracts/vendors (including proper documentation).
Implement energy management program and monitor utility usage.
Supervise, train and motivate building staff.
Interface with brokerage agent.
Work with the Area Director to establish tenant relations and retention programs that are well planned and measurable.
Build and foster tenant relationships through frequent, in-person interactions.
Assist Area Director with the negotiation of lease renewals, extensions and expansions, and resolve issues with existing tenants.
Develop orderly system for lease, vendor and project files.
Tenant Construction Process:
Coordinate all construction work and its impact on the property.
Review and approve all construction documents and specifications.
Attend or designate an attendee to all construction meetings.
Monitor construction project progress including project close-out, finish dates, move-in dates, budget close-out.
Maintain summary file to include, bids, permit, Certificate of Occupancy, correspondence.
Maintain a full set of as-built building drawings and specifications.
Set-up and close-out Job Cost process.
Building Management Office Procedures:
Ensure efficient, courteous and professional day-to-day operation of the management office which includes:
Authorization processes
Correspondence and filing systems
Purchase of goods and services
General office operating procedures
Receivables/income/expense
Service/Maintenance requests
Specifications and bidding process
Tenant servicing/relations
Financial:
Responsible for all aspects of the financial stability of the property including maintaining budgets, yields, and the following:
Budget-to-actual reports
Accruals
Review of recurring charges/miscellaneous billings/AP approval.
Review of rent roll for accuracy.
Interaction with accounting.
Monthly Asset Report/Monthly Reforecast.
Budget preparation.
Capital Planning and oversight of building improvements.
Job-cost system organization.
Qualifications
Bachelor’s degree – Preferred course of study Business Administration, Real Estate or Accounting.
Four to eight years’ experience in commercial real estate.
RPA or CPM designations a plus.
Broker’s License preferred.
Strong proficiency with Property Management/Accounting Software (preferably Yardi and Argus Enterprise), Excel and other Windows applications.
Previous supervisory experience.
Strong communication skills, both verbal and written, are essential.
Excellent client service orientation.
Exceptional organizational skills.
Ability to work in a fast-paced, collaborative and results driven environment.
Strong proficiency with Property Management/Accounting Software (preferably Yardi and Argus Enterprise), Excel and other Windows applications.
Will be required to perform off site duties through the use of a personal vehicle.
Must have a valid driver’s license.
If, at any time, security clearance is required for your job (e.g. you are assigned to work at a property leased by the Federal government), being awarded such clearance will be a condition of your employment.
Total Rewards
The RMR Group offers an extensive total rewards package to ensure that your benefits align with your needs. Employees who work at least 21 hours per week are eligible to participate in The RMR Group’s benefits plans, including:
Health Insurance
Dental Insurance
Vision Insurance
Life & Disability Insurance
Health Savings Account (HSA) & Flexible Spending Plans (FSA)
401(k) Plan with Employer Match
Holidays, Vacation & Sick Time
Parental Leave
Tuition Assistance
Matching Gift Program
Wide Array of Voluntary, Employee-Paid Benefits to choose from including Critical Illness & Accident Insurance, Identity Theft Protection & Pet Insurance
The estimated base compensation range for this position is $95,000 to $115,000 per year. RMR considers several components including an individual's skills, qualifications, experience, internal equity, and market data.
The RMR Group is an equal opportunity employer. Qualified applications will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please click here. If you’d like more information on your EEO rights under the law, please click here.
#J-18808-Ljbffr