Senior Accountant
Five Star Institute, Dallas, TX, United States
Position Summary: We are seeking a detail-oriented and highly organized Accountant/Bookkeeper to manage core financial operations with a strong emphasis on Accounts Payable, bank reconciliations, and credit card reconciliations. This role is critical to ensuring the accuracy, completeness, and timeliness of financial records and supporting the overall financial health of the organization.
Key Responsibilities
Accounts Payable
Process vendor invoices accurately and in a timely manner
Review, code, and enter invoices into the accounting system
Ensure proper approvals are obtained prior to payment
Process employee and chapter reimbursements
Prepare and execute weekly payment runs (ACH, checks, wire transfers)
Maintain vendor records and ensure W-9 and compliance documentation is up to date
Respond to vendor inquiries and resolve discrepancies or billing issues
Monitor aging reports and ensure timely payments to avoid late fees
Account Receivable
Reconcile Swoogo revenue reports with QBs for all chapter’s event
Reconcile Swoogo revenue reports with QBs for all other FSI & AMAA events
Review AR aging summary and follow up with appropriate sales people for collection
Review and manage all marketing agreements for proper billings
Create a breakdown and a schedule for all invoices related to one agreement
Bank Reconciliations
Investigate and resolve discrepancies, including outstanding checks and deposits
Perform monthly bank reconciliations
Ensure all transactions are properly recorded and supported
Work closely with other employees to identify missing entries
Maintain organized documentation for audit purposes
Credit Card Reconciliations
Reconcile corporate credit card and other merchant accounts monthly
Review employee expense reports and ensure proper coding and documentation
Identify and flag unauthorized or unusual transactions
Ensure timely submission and recording of receipts and supporting documents
Work with employees to resolve discrepancies and enforce expense policies
General Accounting Support
Assist with month-end and year-end close processes
Prepare journal entries related to AP and reconciliations
Maintain accurate and organized financial records
Manage and process sales commissions for individuals
Prepare and send monthly AR aging to sales team
Continuously identify opportunities to improve processes and controls
Manage cash and remote deposits on a weekly basis
Qualifications
Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
2+ years of experience in bookkeeping or accounting, with strong AP and reconciliation experience
Proficiency in accounting software (QuickBooks Online)
Strong Excel skills and attention to detail
Excellent organizational and time management skills
Ability to handle sensitive financial information with integrity and confidentiality
Strong problem-solving and analytical skills
Ability to work independently and meet deadlines
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Key Responsibilities
Accounts Payable
Process vendor invoices accurately and in a timely manner
Review, code, and enter invoices into the accounting system
Ensure proper approvals are obtained prior to payment
Process employee and chapter reimbursements
Prepare and execute weekly payment runs (ACH, checks, wire transfers)
Maintain vendor records and ensure W-9 and compliance documentation is up to date
Respond to vendor inquiries and resolve discrepancies or billing issues
Monitor aging reports and ensure timely payments to avoid late fees
Account Receivable
Reconcile Swoogo revenue reports with QBs for all chapter’s event
Reconcile Swoogo revenue reports with QBs for all other FSI & AMAA events
Review AR aging summary and follow up with appropriate sales people for collection
Review and manage all marketing agreements for proper billings
Create a breakdown and a schedule for all invoices related to one agreement
Bank Reconciliations
Investigate and resolve discrepancies, including outstanding checks and deposits
Perform monthly bank reconciliations
Ensure all transactions are properly recorded and supported
Work closely with other employees to identify missing entries
Maintain organized documentation for audit purposes
Credit Card Reconciliations
Reconcile corporate credit card and other merchant accounts monthly
Review employee expense reports and ensure proper coding and documentation
Identify and flag unauthorized or unusual transactions
Ensure timely submission and recording of receipts and supporting documents
Work with employees to resolve discrepancies and enforce expense policies
General Accounting Support
Assist with month-end and year-end close processes
Prepare journal entries related to AP and reconciliations
Maintain accurate and organized financial records
Manage and process sales commissions for individuals
Prepare and send monthly AR aging to sales team
Continuously identify opportunities to improve processes and controls
Manage cash and remote deposits on a weekly basis
Qualifications
Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
2+ years of experience in bookkeeping or accounting, with strong AP and reconciliation experience
Proficiency in accounting software (QuickBooks Online)
Strong Excel skills and attention to detail
Excellent organizational and time management skills
Ability to handle sensitive financial information with integrity and confidentiality
Strong problem-solving and analytical skills
Ability to work independently and meet deadlines
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