Accounts Payable (AP) and Data Entry Clerk
Addison Group, Houston, TX, United States
Accounts Payable (AP) and Data Entry Clerk
We are seeking a detail-oriented Accounts Payable (AP) Clerk to join our finance team in Northwest Houston. This role is responsible for supporting the accounts payable process by reviewing and entering vendor invoices, maintaining accurate financial records, and assisting with timely payment processing. The ideal candidate has strong data entry skills, attention to detail, and the ability to work effectively in a fast-paced accounting environment.
Invoice Processing
Receive, review, and process vendor invoices for accuracy and completeness
Code invoices to the appropriate general ledger accounts
Enter invoice data into the accounting system in a timely manner
Verify supporting documentation and ensure proper approvals are obtained
Vendor Support
Respond to vendor inquiries regarding invoice status and payment timelines
Maintain accurate vendor records and documentation
Assist with reconciling vendor statements and resolving discrepancies
Payment Processing
Assist with preparing and processing check runs, ACH payments, and wire transfers
Ensure payments are processed according to company policies and payment terms
Maintain organized records of payment activity and supporting documentation
Reconciliation & Reporting
Assist with accounts payable reconciliations and reporting
Support month-end close activities related to accounts payable
Provide documentation for audits and internal reporting requests
Administrative Support
Maintain organized electronic and physical financial records
Support the accounting team with clerical and reporting tasks as needed
Ensure compliance with company policies and internal controls
Assist with identifying opportunities to improve AP processes and efficiency
Qualifications
13 years of accounts payable or accounting support experience preferred
Experience with accounting or ERP systems preferred
Strong Excel skills (data entry, basic formulas; pivot tables a plus)
High attention to detail and strong organizational skills
Strong communication and problem-solving abilities
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
We are seeking a detail-oriented Accounts Payable (AP) Clerk to join our finance team in Northwest Houston. This role is responsible for supporting the accounts payable process by reviewing and entering vendor invoices, maintaining accurate financial records, and assisting with timely payment processing. The ideal candidate has strong data entry skills, attention to detail, and the ability to work effectively in a fast-paced accounting environment.
Invoice Processing
Receive, review, and process vendor invoices for accuracy and completeness
Code invoices to the appropriate general ledger accounts
Enter invoice data into the accounting system in a timely manner
Verify supporting documentation and ensure proper approvals are obtained
Vendor Support
Respond to vendor inquiries regarding invoice status and payment timelines
Maintain accurate vendor records and documentation
Assist with reconciling vendor statements and resolving discrepancies
Payment Processing
Assist with preparing and processing check runs, ACH payments, and wire transfers
Ensure payments are processed according to company policies and payment terms
Maintain organized records of payment activity and supporting documentation
Reconciliation & Reporting
Assist with accounts payable reconciliations and reporting
Support month-end close activities related to accounts payable
Provide documentation for audits and internal reporting requests
Administrative Support
Maintain organized electronic and physical financial records
Support the accounting team with clerical and reporting tasks as needed
Ensure compliance with company policies and internal controls
Assist with identifying opportunities to improve AP processes and efficiency
Qualifications
13 years of accounts payable or accounting support experience preferred
Experience with accounting or ERP systems preferred
Strong Excel skills (data entry, basic formulas; pivot tables a plus)
High attention to detail and strong organizational skills
Strong communication and problem-solving abilities
Ability to manage multiple priorities and meet deadlines in a fast-paced environment