Commercial Assistant Property Manager
Harbor Group International, Stamford, CT, United States
First Stamford Place, 300 First Stamford Place Suite 220, Stamford, Connecticut, United States of America
Job Description
Posted Tuesday, April 28, 2026 at 4:00 AM
ASSISTANT PROPERTY MANAGER
Job Title: Assistant Property Manager
Division: Commercial
Supervisor: Senior Property Manager
Location: First Stamford Place, Stamford, CT
JOB SUMMARY: The Assistant Property Manager supports the Senior Property Manager in the daily operations and financial performance of assigned commercial properties. This role assists in lease administration, tenant relations, accounting functions, vendor coordination, and reporting to ensure properties are professionally managed, well-maintained, and aligned with ownership goals.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Building Administration
Provide administrative and operational support to the Senior Property Manager.
Assist with payroll, timekeeping, and personnel-related transactions as needed.
Review and process accounts payable and receivable, including rent collection and vendor invoices.
Manage the tenant work order process to ensure timely response and resolution.
Assist with preparation of the annual budget, quarterly forecasts, and monthly management reports.
Support lease administration by preparing lease abstracts, tracking key dates, and generating escalation billings for operating expenses and real estate taxes.
Help implement company policies, procedures, and property management best practices.
Ensure timely and accurate submission of property reports and accounting data through company systems.
Building Operations
Assist with property inspections to ensure cleanliness, safety, and compliance with operational standards.
Coordinate and oversee contractors for building repairs, warranty work, and maintenance projects.
Schedule and follow up on tenant build-outs, punch-list items, and move-in/move-out activities.
Support management of building operations staff, including scheduling, coordination, and oversight of daily activities.
Serve as a point of contact for tenant inquiries, service requests, and operational concerns.
Ensure tenant requests are addressed promptly, with proper documentation and follow-up.
Maintain and update the building’s Tenant Guide and communication materials.
Assist in organizing tenant appreciation events and building-wide programs to enhance satisfaction and retention.
Public Relations and Community Involvement
Represent the property and company in local business, civic, and community organizations as directed.
Support the property’s involvement in philanthropic and downtown development events that promote community engagement.
Professional Development
Continue professional growth through participation in industry organizations such as BOMA, IREM, or similar associations.
Pursue or maintain CPM or RPA credential candidacy to enhance skills and career progression.
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities unless the Senior Property Manager is unavailable or away from the property.
QUALIFICATIONS
Bachelor’s degree in business administration, real estate, finance, or a related field is preferred, but not required
Progress toward or interest in professional designations such as CPM (IREM) or RPA (BOMA).
1 year of experience in commercial property management, asset support, financial analysis, utilities, or sustainability‑related functions, preferably within an office or mixed‑use portfolio.
Prior experience supporting the operations of commercial office properties, including exposure to budgeting, CAM reconciliations, vendor coordination, and tenant relations.
Experience with Class A office assets and/or downtown central business district properties is preferred but not required.
Strong analytical, organizational, and communication skills, with the ability to support multiple properties and deadlines simultaneously.
Proficiency with property management and accounting systems (e.g., Yardi, MRI, Angus, or similar platforms).
WHAT WE OFFER
Competitive Salaries & Bonuses
401(k) Plan with Employer Matching Contributions (including part‑time employees)
Paid Time Off (PTO) & 10+ Paid Holidays
Flexible Spending Accounts
Company‑Paid Long‑Term Disability
Company‑Paid Life Insurance
Short‑Term Disability
Health Savings Account with Employer Contributions
Wellness Perks (including part‑time employees)
FinFit Financial Wellness Program
Legal Resources
Employee Apartment Discount (including part‑time employees)
Employee Referral Program (including part‑time employees)
Employee Assistance Program (including part‑time employees)
Tuition Reimbursement
Volunteer & Community Service Opportunities
Employee Recognition & Awards
Veteran Friendly
Harbor Group Management is proudly an Equal Opportunity Employer EOE/M/F/D/V. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.
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Job Description
Posted Tuesday, April 28, 2026 at 4:00 AM
ASSISTANT PROPERTY MANAGER
Job Title: Assistant Property Manager
Division: Commercial
Supervisor: Senior Property Manager
Location: First Stamford Place, Stamford, CT
JOB SUMMARY: The Assistant Property Manager supports the Senior Property Manager in the daily operations and financial performance of assigned commercial properties. This role assists in lease administration, tenant relations, accounting functions, vendor coordination, and reporting to ensure properties are professionally managed, well-maintained, and aligned with ownership goals.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Building Administration
Provide administrative and operational support to the Senior Property Manager.
Assist with payroll, timekeeping, and personnel-related transactions as needed.
Review and process accounts payable and receivable, including rent collection and vendor invoices.
Manage the tenant work order process to ensure timely response and resolution.
Assist with preparation of the annual budget, quarterly forecasts, and monthly management reports.
Support lease administration by preparing lease abstracts, tracking key dates, and generating escalation billings for operating expenses and real estate taxes.
Help implement company policies, procedures, and property management best practices.
Ensure timely and accurate submission of property reports and accounting data through company systems.
Building Operations
Assist with property inspections to ensure cleanliness, safety, and compliance with operational standards.
Coordinate and oversee contractors for building repairs, warranty work, and maintenance projects.
Schedule and follow up on tenant build-outs, punch-list items, and move-in/move-out activities.
Support management of building operations staff, including scheduling, coordination, and oversight of daily activities.
Serve as a point of contact for tenant inquiries, service requests, and operational concerns.
Ensure tenant requests are addressed promptly, with proper documentation and follow-up.
Maintain and update the building’s Tenant Guide and communication materials.
Assist in organizing tenant appreciation events and building-wide programs to enhance satisfaction and retention.
Public Relations and Community Involvement
Represent the property and company in local business, civic, and community organizations as directed.
Support the property’s involvement in philanthropic and downtown development events that promote community engagement.
Professional Development
Continue professional growth through participation in industry organizations such as BOMA, IREM, or similar associations.
Pursue or maintain CPM or RPA credential candidacy to enhance skills and career progression.
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities unless the Senior Property Manager is unavailable or away from the property.
QUALIFICATIONS
Bachelor’s degree in business administration, real estate, finance, or a related field is preferred, but not required
Progress toward or interest in professional designations such as CPM (IREM) or RPA (BOMA).
1 year of experience in commercial property management, asset support, financial analysis, utilities, or sustainability‑related functions, preferably within an office or mixed‑use portfolio.
Prior experience supporting the operations of commercial office properties, including exposure to budgeting, CAM reconciliations, vendor coordination, and tenant relations.
Experience with Class A office assets and/or downtown central business district properties is preferred but not required.
Strong analytical, organizational, and communication skills, with the ability to support multiple properties and deadlines simultaneously.
Proficiency with property management and accounting systems (e.g., Yardi, MRI, Angus, or similar platforms).
WHAT WE OFFER
Competitive Salaries & Bonuses
401(k) Plan with Employer Matching Contributions (including part‑time employees)
Paid Time Off (PTO) & 10+ Paid Holidays
Flexible Spending Accounts
Company‑Paid Long‑Term Disability
Company‑Paid Life Insurance
Short‑Term Disability
Health Savings Account with Employer Contributions
Wellness Perks (including part‑time employees)
FinFit Financial Wellness Program
Legal Resources
Employee Apartment Discount (including part‑time employees)
Employee Referral Program (including part‑time employees)
Employee Assistance Program (including part‑time employees)
Tuition Reimbursement
Volunteer & Community Service Opportunities
Employee Recognition & Awards
Veteran Friendly
Harbor Group Management is proudly an Equal Opportunity Employer EOE/M/F/D/V. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.
#J-18808-Ljbffr