Donor Relations & Events Manager
League of American Orchestras, Raleigh, NC, United States
POSITION SUMMARY
The Donor Relations & Events Manager organizes and executes all fundraising events and stewardship projects, increases donor engagement, helps the department achieve revenue and patron value goals, ensures effective and timely communication between key internal and external stakeholders, and provides high level administrative support in all areas of work assignments.
MAJOR RESPONSIBILITIES
EVENTS AND BENEFITS MANAGEMENT
Create and manage the master Philanthropy events calendar and track fundraising progress
Organize volunteer fundraising committee meetings, including preparation and follow‑up
Develop, track, and reconcile budgets
Manage event and donor room logistics, including contracts and communications with vendors, catering, set‑up, and other related details
Develop timelines and briefings to ensure events run smoothly and deadlines are met
Request and manage data‑informed invitation lists
Manage the design and production of invitations, envelopes, name tags, signage, event programs, and supporting materials
Manage event invitations, RSVPs, and participant communications
In collaboration with Events Consultant, coordinate and manage day‑of event execution
Organize and maintain files of Philanthropy photos; propose and manage event follow‑up plans
Lead event debriefing meetings, track feedback, and recommend future improvements
Monitor community events for donor interest and identify potential scheduling conflicts
STEWARDSHIP
Facilitate donor and sponsor benefits arrangements including Open Rehearsals, VIP parking, and delivery of sponsor tickets and benefits
Manage all stewardship projects and mailings
Respond to donor requests including ticket exchanges, donations, and stock transfer information, and assist with benefits fulfillment and other VIP needs
ADMINISTRATION
Schedule Philanthropy team meetings, and prepare agendas and fundraising dashboards
Monitor department budget and expenses, process invoices, and ensure monthly reconciliation
Maintain inventory of department supplies
Assist with preparing printed and digital materials to support the department’s work
Enter contact memos and assist with keeping the donor database current and accurate
Ensure letters, proposals, and reports are copied, filed, and mailed in a timely manner; maintain thorough and accurate hard‑copy and digital donor files
Serve as back‑up to the Executive Assistant to the President & CEO as needed
Perform concert duty and other responsibilities or assignments as needed
QUALIFICATIONS
At least two years of fundraising, events, or non‑profit experience, preferably with a performing arts or cultural institution
Strong organizational and project management skills with attention to detail and the ability to meet deadlines while managing multiple priorities and timelines
Excellent written and verbal communication skills
Desire to work in a fast‑paced, collaborative, and supportive work environment where innovation and initiative are valued
Strong critical thinking skills with excellent judgement and professionalism
Ability to support and implement the mission, vision and values of the North Carolina Symphony; knowledge of, and interest in, orchestral music or performing arts
Proficiency in Microsoft Office programs including Teams and Copilot, Zoom, and donor databases
Ability to travel and work outside traditional office hours
Bachelor’s degree required
An equivalent combination of education and experience
This is a full‑time salaried position based in the Triangle region of North Carolina. The salary is $50,000. The benefits package includes health insurance through Blue Cross and Blue Shield of North Carolina, long‑term disability coverage, life insurance, an employee assistance program and voluntary vision and dental insurance. Enrollees in our optional 403(b) retirement plan receive an employer match and our Health Savings Account offering provides a bi‑annual employer contribution.
Because driving between worksites and to various locations may be a central function of the position, administrative staff must maintain a valid driver’s license and have reliable transportation.
Applicants must be authorized to legally work in the United States.
TO APPLY
Email cover letter, resume, three references, and a writing sample (solicitation, proposal, or stewardship report) to humanresources@ncsymphony.org. No phone calls please.
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The Donor Relations & Events Manager organizes and executes all fundraising events and stewardship projects, increases donor engagement, helps the department achieve revenue and patron value goals, ensures effective and timely communication between key internal and external stakeholders, and provides high level administrative support in all areas of work assignments.
MAJOR RESPONSIBILITIES
EVENTS AND BENEFITS MANAGEMENT
Create and manage the master Philanthropy events calendar and track fundraising progress
Organize volunteer fundraising committee meetings, including preparation and follow‑up
Develop, track, and reconcile budgets
Manage event and donor room logistics, including contracts and communications with vendors, catering, set‑up, and other related details
Develop timelines and briefings to ensure events run smoothly and deadlines are met
Request and manage data‑informed invitation lists
Manage the design and production of invitations, envelopes, name tags, signage, event programs, and supporting materials
Manage event invitations, RSVPs, and participant communications
In collaboration with Events Consultant, coordinate and manage day‑of event execution
Organize and maintain files of Philanthropy photos; propose and manage event follow‑up plans
Lead event debriefing meetings, track feedback, and recommend future improvements
Monitor community events for donor interest and identify potential scheduling conflicts
STEWARDSHIP
Facilitate donor and sponsor benefits arrangements including Open Rehearsals, VIP parking, and delivery of sponsor tickets and benefits
Manage all stewardship projects and mailings
Respond to donor requests including ticket exchanges, donations, and stock transfer information, and assist with benefits fulfillment and other VIP needs
ADMINISTRATION
Schedule Philanthropy team meetings, and prepare agendas and fundraising dashboards
Monitor department budget and expenses, process invoices, and ensure monthly reconciliation
Maintain inventory of department supplies
Assist with preparing printed and digital materials to support the department’s work
Enter contact memos and assist with keeping the donor database current and accurate
Ensure letters, proposals, and reports are copied, filed, and mailed in a timely manner; maintain thorough and accurate hard‑copy and digital donor files
Serve as back‑up to the Executive Assistant to the President & CEO as needed
Perform concert duty and other responsibilities or assignments as needed
QUALIFICATIONS
At least two years of fundraising, events, or non‑profit experience, preferably with a performing arts or cultural institution
Strong organizational and project management skills with attention to detail and the ability to meet deadlines while managing multiple priorities and timelines
Excellent written and verbal communication skills
Desire to work in a fast‑paced, collaborative, and supportive work environment where innovation and initiative are valued
Strong critical thinking skills with excellent judgement and professionalism
Ability to support and implement the mission, vision and values of the North Carolina Symphony; knowledge of, and interest in, orchestral music or performing arts
Proficiency in Microsoft Office programs including Teams and Copilot, Zoom, and donor databases
Ability to travel and work outside traditional office hours
Bachelor’s degree required
An equivalent combination of education and experience
This is a full‑time salaried position based in the Triangle region of North Carolina. The salary is $50,000. The benefits package includes health insurance through Blue Cross and Blue Shield of North Carolina, long‑term disability coverage, life insurance, an employee assistance program and voluntary vision and dental insurance. Enrollees in our optional 403(b) retirement plan receive an employer match and our Health Savings Account offering provides a bi‑annual employer contribution.
Because driving between worksites and to various locations may be a central function of the position, administrative staff must maintain a valid driver’s license and have reliable transportation.
Applicants must be authorized to legally work in the United States.
TO APPLY
Email cover letter, resume, three references, and a writing sample (solicitation, proposal, or stewardship report) to humanresources@ncsymphony.org. No phone calls please.
#J-18808-Ljbffr