Accounting & Payroll Support Specialist
Liberty Moving & Storage, Commack, NY, United States
Position Summary:
The Accounting & Payroll Support Specialist provides daily administrative and operational support across payroll and accounting functions. This role is responsible for assisting with timekeeping, accounts payable, billing, accounts receivable, and general accounting tasks to ensure accurate and timely financial processing across multiple company entities.
Key Responsibilities
Payroll Support
Assist with daily maintenance and processing of employee timeclock records for all companies
Review and verify crew timesheets for accuracy and completeness
Accounts Payable
Manage cash handling, petty cash, and basic banking activities
Daily credit card reports and invoice reconciliation
Monthly expense report processing
Vendor requests (e.g., Victory Packaging) as needed
Scan, code, and match invoices for payment
Sort and distribute incoming mail
Assist with weekly approval of third-party invoices
Prepare checks for signature and match supporting documentation
Coordinate weekly mailing of checks
Accounts Receivable
Process daily deposits of checks (M&T and Jovia accounts)
Apply customer payments accurately on a daily basis
Reconcile and apply monthly credit card payments
Billing Functions
Local Billing
Process daily storage billing, as received
Prepare and mail monthly storage invoices
Perform daily billing for assigned salesperson accounts
Process billing for NYC Department of Education jobs
Bill all certified jobs in a timely manner
Scan and process driver settlements weekly
Post daily debit, credit, and timesheet transactions
General Accounting Duties
Perform monthly account reconciliations
Maintain organized filing systems (physical and electronic)
Handle document shredding in accordance with company policy
Assist with special projects and administrative tasks as assigned
Qualifications
1–3 years of experience in accounting, payroll, or administrative support preferred
Experience with billing, accounts payable/receivable, or payroll processes is a plus
Familiarity with accounting software (e.g., SAP Concur or similar systems) preferred
Strong attention to detail and accuracy
Ability to manage multiple tasks and meet deadlines
Proficiency in Microsoft Office (especially Excel and Outlook)
Work Environment & Expectations
Fast-paced, detail-oriented environment requiring strong organizational skills
Interaction with multiple departments and company entities
Ability to handle confidential financial and employee information with discretion
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The Accounting & Payroll Support Specialist provides daily administrative and operational support across payroll and accounting functions. This role is responsible for assisting with timekeeping, accounts payable, billing, accounts receivable, and general accounting tasks to ensure accurate and timely financial processing across multiple company entities.
Key Responsibilities
Payroll Support
Assist with daily maintenance and processing of employee timeclock records for all companies
Review and verify crew timesheets for accuracy and completeness
Accounts Payable
Manage cash handling, petty cash, and basic banking activities
Daily credit card reports and invoice reconciliation
Monthly expense report processing
Vendor requests (e.g., Victory Packaging) as needed
Scan, code, and match invoices for payment
Sort and distribute incoming mail
Assist with weekly approval of third-party invoices
Prepare checks for signature and match supporting documentation
Coordinate weekly mailing of checks
Accounts Receivable
Process daily deposits of checks (M&T and Jovia accounts)
Apply customer payments accurately on a daily basis
Reconcile and apply monthly credit card payments
Billing Functions
Local Billing
Process daily storage billing, as received
Prepare and mail monthly storage invoices
Perform daily billing for assigned salesperson accounts
Process billing for NYC Department of Education jobs
Bill all certified jobs in a timely manner
Scan and process driver settlements weekly
Post daily debit, credit, and timesheet transactions
General Accounting Duties
Perform monthly account reconciliations
Maintain organized filing systems (physical and electronic)
Handle document shredding in accordance with company policy
Assist with special projects and administrative tasks as assigned
Qualifications
1–3 years of experience in accounting, payroll, or administrative support preferred
Experience with billing, accounts payable/receivable, or payroll processes is a plus
Familiarity with accounting software (e.g., SAP Concur or similar systems) preferred
Strong attention to detail and accuracy
Ability to manage multiple tasks and meet deadlines
Proficiency in Microsoft Office (especially Excel and Outlook)
Work Environment & Expectations
Fast-paced, detail-oriented environment requiring strong organizational skills
Interaction with multiple departments and company entities
Ability to handle confidential financial and employee information with discretion
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