Contract Administration Coordinator - Executive & Admin
Seminole Hard Rock Support Services, Florida, NY, United States
Our team members are the key to our company’s success, and their health and well-being, as well as that of their families, is very important to us. We offer a comprehensive benefits package that allows our team members to stay healthy, plan for their future and maintain a healthy work-life balance. Benefits may vary with employment status. To see our full list of Team Member Benefits please visit our career site: www.gotoworkhappy.com/benefits
Summary
Under the supervision of the Director of Contract Administration, the employee will be responsible for the coordination and processing of all contracts as they flow between Hard Rock International, Seminole Hard Rock Support Services, Seminole Gaming, including any other entity or property assigned by the Head of Purchasing or the Director of Contract Administration and Legal. The employee may also have direct contact with suppliers/vendors during the review process of such contracts.
Essential Duties and Responsibilities
Adhere to the Seminole Gaming, Hard Rock International, and Seminole Hard Rock Support Services policies, processes, and procedures as defined by the appropriate jurisdiction.
Produce periodic contract reporting.
Complete timely processing of contracts.
Coordinate information flow with supporting departments.
Have a basic understanding of purchasing and supply chain procedures.
Manage multiple tasks while adhering to strict reporting deadlines.
Maintain current knowledge of and adherence to contract procedures, guidelines, and standards.
Prioritize and organize tasks to meet deadlines, managing multiple priorities while maintaining a high degree of accuracy, strong attention to detail, in a fast-paced shop environment with constant interruptions.
Promote positive public/employee relations at all times.
Demonstrate verbal and written communication skills.
Maintain a clean, safe, hazard-free work environment within the area of responsibility.
Other duties as assigned.
Areas of Contract Administration
Document management and tracking.
Property/administration level document compliance.
Create regular status reports regarding progress on projects.
Professional communication with other department representatives and supplier/vendor.
Manage contract reporting.
Review contracts for compliance with language guidelines.
Process contract requests in a timely manner.
Send approved contracts to the correct signor for signatures.
Manage and organize individual and shared inboxes.
Document labeling, filing, and storing.
Schedule conference calls as necessary.
Maintain integrity and confidentiality while working with purchasing information and other pertinent sensitive information.
Operate computer and software programs (Microsoft Word & Excel); knowledge of Infinium and Cobblestone is a plus.
Qualifications
Job Requirements
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Deliver a service level that creates a professional and positive experience for team members, legal, and vendors.
Commit to routinely go above and beyond in the accomplishment of position responsibilities to support organizational goals.
Demonstrate time management and problem-solving skills.
Project a professional appearance.
Read and understand all applicable policies and procedures.
Complete standard forms and reports.
Solve practical problems and deal with a variety of concrete variables in situations with limited standardization.
Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Communicate effectively in English with guests and associates, including interpretation of technical manuals and legal documents, and coaching/counseling of employees.
Direct and manage team members.
Work Environment
Duties and responsibilities are typically performed in a professional office setting, though occasional work may be required in operating areas. In these areas, you may be exposed to environmental factors such as second hand smoke and excessive noise.
Perform duties frequently requiring standing, walking, handling objects, reaching, talking or hearing, and occasionally tasting or smelling. The employee may need to lift and/or move up to 50 pounds. Specific vision abilities required include close, distance, color, and peripheral vision, depth perception, and ability to adjust focus.
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Summary
Under the supervision of the Director of Contract Administration, the employee will be responsible for the coordination and processing of all contracts as they flow between Hard Rock International, Seminole Hard Rock Support Services, Seminole Gaming, including any other entity or property assigned by the Head of Purchasing or the Director of Contract Administration and Legal. The employee may also have direct contact with suppliers/vendors during the review process of such contracts.
Essential Duties and Responsibilities
Adhere to the Seminole Gaming, Hard Rock International, and Seminole Hard Rock Support Services policies, processes, and procedures as defined by the appropriate jurisdiction.
Produce periodic contract reporting.
Complete timely processing of contracts.
Coordinate information flow with supporting departments.
Have a basic understanding of purchasing and supply chain procedures.
Manage multiple tasks while adhering to strict reporting deadlines.
Maintain current knowledge of and adherence to contract procedures, guidelines, and standards.
Prioritize and organize tasks to meet deadlines, managing multiple priorities while maintaining a high degree of accuracy, strong attention to detail, in a fast-paced shop environment with constant interruptions.
Promote positive public/employee relations at all times.
Demonstrate verbal and written communication skills.
Maintain a clean, safe, hazard-free work environment within the area of responsibility.
Other duties as assigned.
Areas of Contract Administration
Document management and tracking.
Property/administration level document compliance.
Create regular status reports regarding progress on projects.
Professional communication with other department representatives and supplier/vendor.
Manage contract reporting.
Review contracts for compliance with language guidelines.
Process contract requests in a timely manner.
Send approved contracts to the correct signor for signatures.
Manage and organize individual and shared inboxes.
Document labeling, filing, and storing.
Schedule conference calls as necessary.
Maintain integrity and confidentiality while working with purchasing information and other pertinent sensitive information.
Operate computer and software programs (Microsoft Word & Excel); knowledge of Infinium and Cobblestone is a plus.
Qualifications
Job Requirements
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Deliver a service level that creates a professional and positive experience for team members, legal, and vendors.
Commit to routinely go above and beyond in the accomplishment of position responsibilities to support organizational goals.
Demonstrate time management and problem-solving skills.
Project a professional appearance.
Read and understand all applicable policies and procedures.
Complete standard forms and reports.
Solve practical problems and deal with a variety of concrete variables in situations with limited standardization.
Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Communicate effectively in English with guests and associates, including interpretation of technical manuals and legal documents, and coaching/counseling of employees.
Direct and manage team members.
Work Environment
Duties and responsibilities are typically performed in a professional office setting, though occasional work may be required in operating areas. In these areas, you may be exposed to environmental factors such as second hand smoke and excessive noise.
Perform duties frequently requiring standing, walking, handling objects, reaching, talking or hearing, and occasionally tasting or smelling. The employee may need to lift and/or move up to 50 pounds. Specific vision abilities required include close, distance, color, and peripheral vision, depth perception, and ability to adjust focus.
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