Accounts Payable Specialist
Vaco by Highspring, Atlanta, GA, United States
Job Overview
Vaco is seeking qualified candidates for an immediate Accounts Payable Specialist. TEMP TO HIRE! Will start off in-office at first and then, once trained, will go to a hybrid schedule.
Responsible for managing the complete accounts payable process from invoice receipt through payment, reconciliation, and reporting. Ensures timely, accurate processing of vendor invoices while maintaining compliance with internal controls, accounting standards, and company policies.
Key Responsibilities
Manage end‑to‑end accounts payable processing, including invoice intake, validation, coding, approval routing, and payment execution.
Review vendor invoices for accuracy, appropriate authorization, and proper GL coding in accordance with company policies.
Match invoices to purchase orders and receiving documents (2‑way and 3‑way matching), resolving discrepancies as needed.
Process payments via check, ACH, wire transfer, and virtual/credit card, ensuring compliance with payment terms.
Maintain and update vendor master data, including W‑9 forms, banking information, and contact details.
Reconcile accounts payable subledger to the general ledger; research and resolve variances.
Handle vendor inquiries regarding invoice status, payments, and discrepancies with a high level of professionalism.
Process expense reports and company credit card transactions, ensuring adherence to corporate policies.
Prepare and post accruals, journal entries, and adjustments related to accounts payable.
Support month‑end and year‑end close, including aging reports, reconciliations, and audit schedules.
Ensure compliance with internal controls, SOX requirements, and audit standards, providing documentation as needed.
Monitor AP aging and prioritize payments to maintain strong vendor relationships and cash flow management.
Identify opportunities to improve AP processes, increase efficiency, and reduce errors or cycle time.
Skills & Qualifications
Strong understanding of accounts payable processes and internal controls.
Proficiency in SAP and/or NetSuite, and Microsoft Excel.
Experience with vendor management and payment processing platforms.
Excellent attention to detail and ability to manage high‑volume transactions.
Strong communication skills for interacting with vendors and internal stakeholders.
Ability to meet deadlines in a fast‑paced, deadline‑driven environment.
Compensation & Benefits
Determining compensation for this role depends upon a wide array of factors including, but not limited to the individual's skill sets, experience and training, licensure, office location, and other geographic considerations.
the individual's skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations; and
other business and organizational needs.
The salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.
Equal Opportunity Notice
Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and do not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact HR@vaco.com. Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
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Vaco is seeking qualified candidates for an immediate Accounts Payable Specialist. TEMP TO HIRE! Will start off in-office at first and then, once trained, will go to a hybrid schedule.
Responsible for managing the complete accounts payable process from invoice receipt through payment, reconciliation, and reporting. Ensures timely, accurate processing of vendor invoices while maintaining compliance with internal controls, accounting standards, and company policies.
Key Responsibilities
Manage end‑to‑end accounts payable processing, including invoice intake, validation, coding, approval routing, and payment execution.
Review vendor invoices for accuracy, appropriate authorization, and proper GL coding in accordance with company policies.
Match invoices to purchase orders and receiving documents (2‑way and 3‑way matching), resolving discrepancies as needed.
Process payments via check, ACH, wire transfer, and virtual/credit card, ensuring compliance with payment terms.
Maintain and update vendor master data, including W‑9 forms, banking information, and contact details.
Reconcile accounts payable subledger to the general ledger; research and resolve variances.
Handle vendor inquiries regarding invoice status, payments, and discrepancies with a high level of professionalism.
Process expense reports and company credit card transactions, ensuring adherence to corporate policies.
Prepare and post accruals, journal entries, and adjustments related to accounts payable.
Support month‑end and year‑end close, including aging reports, reconciliations, and audit schedules.
Ensure compliance with internal controls, SOX requirements, and audit standards, providing documentation as needed.
Monitor AP aging and prioritize payments to maintain strong vendor relationships and cash flow management.
Identify opportunities to improve AP processes, increase efficiency, and reduce errors or cycle time.
Skills & Qualifications
Strong understanding of accounts payable processes and internal controls.
Proficiency in SAP and/or NetSuite, and Microsoft Excel.
Experience with vendor management and payment processing platforms.
Excellent attention to detail and ability to manage high‑volume transactions.
Strong communication skills for interacting with vendors and internal stakeholders.
Ability to meet deadlines in a fast‑paced, deadline‑driven environment.
Compensation & Benefits
Determining compensation for this role depends upon a wide array of factors including, but not limited to the individual's skill sets, experience and training, licensure, office location, and other geographic considerations.
the individual's skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations; and
other business and organizational needs.
The salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.
Equal Opportunity Notice
Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and do not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact HR@vaco.com. Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
#J-18808-Ljbffr