Payroll Specialist
Professional Engineering Consultants, Wichita, KS, United States
The Payroll Specialist will manage the firm’s payroll processing, and related accounting functions. This position requires a capable problem solver, able to collaborate effortlessly, possess a strong accounting background, demonstrate leadership skills, and have a proactive approach to process improvement and compliance.
Duties and Responsibilities
Oversee weekly production of labor data, for multiple states, including but not limited to ensuring input of all timesheets, review for accuracy, and resolution of errors
Bi-weekly loading of labor hour data for hourly and salaried employees, to the ADP System for payroll processing
Verify / audit entries to payroll for accuracy, including new hires, terminations, leaves of absence, rate changes, etc. Input standard hours, tax, direct deposit, insurance eligibility, accrual coding, etc. and submit payroll information to ADP System
Reconcile the bi-weekly ADP payroll register to labor costs to ensure accuracy and completeness
Maintain communication with all departments to ensure accurate payroll information is received on time
Review and process Payroll Change Forms and reconcile changes in the accounting system and ADP
Accurately process and document various non-timesheet components of payroll such as bonuses, and deferred compensation in ADP
Advise managers and supervisors on payroll policy changes and coach new hires on procedures pertaining to payroll
Ensure employee tax forms are completed, and direct deposit information provided in the ADP employee profile is supported
Validate and process Garnishment notices and other non-benefit deductions
Manage payroll tax filings, W-2s, and year-end reporting, collaborating with tax agencies as needed
Manage the administration of employee leave hours (vacation, sick, bereavement, etc.) per company policies
Maintain bi-weekly updates of employee 401k data on the Plan Provider’s portal
Send collection letters to employees when reimbursements are owed to the company
Generate labor data and ADP reports as needed
Perform various accounting functions as required by the role
Ensure compliance with all government payroll regulations, as well as established company payroll policies and procedures
Serve as the primary point of contact for payroll-related inquiries, both internal and external, resolving discrepancies and issues promptly
Maintain up-to-date knowledge of U.S. wage and compensation policies, best practices, and legal standards
Travel from time- to-time, but not on a monthly basis. Travel may be for training, conferences, meetings, or other work-related duties
Other projects and responsibilities may be added at the company’s discretion.
Special Knowledge, skills and abilities
Strong understanding of payroll regulations, tax compliance, and employment laws across various states
Proficiency in payroll software and Microsoft Excel
Excellent analytical skills, attention to detail, and ability to troubleshoot payroll discrepancies
Demonstrate strong organization, planning and prioritizing abilities
Work independently as well as in a team environment
Learn and perform multiple tasks in a fast-paced environment
Comfortable interacting collaboratively with internal and external clients.
Positive attitude, self-motivated, with attention to detail
High degree of professionalism with demonstrated ability to handle sensitive information and maintain strict confidentiality
Education and Experience
Bachelor’s degree in accounting or equivalent degree required
Minimum five (5) years’ payroll management experience in a multi-state, multi-company environment
Experience in the engineering industry preferred
Familiarity and experience with ADP and Deltek Vantage Point preferred
License and Certification
Certified Payroll Professional (CPP) designation or equivalent is required at the time of hire or must be obtained within two (2) years of hire.
Candidates without the certification at hire must demonstrate the ability and intent to actively work toward certification during employment.
PEC values a healthy work environment, and we focus on working efficiently and collaboratively to ensure quality and productive work as well as quality time away from the office. The work environment is business casual, friendly, respectful, and team oriented with daily peer interactions regarding work progress, client needs and project-specific technical issues. We strive to create an enjoyable work environment with support and opportunities for positive career growth. Much of the work will be conducted within an office setting with frequent sitting, reaching and manipulation of objects, tools and/or controls. The position requires mobility. Duties involved require moving materials that weigh up to 10 pounds on a regular basis and up to 25 pounds on an occasional basis. Manual dexterity and coordination are required over 50% of the work period while operating equipment such as computer keyboard, mouse, calculator and similar machines. At times, bending, reaching, standing, and walking may be required.
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Duties and Responsibilities
Oversee weekly production of labor data, for multiple states, including but not limited to ensuring input of all timesheets, review for accuracy, and resolution of errors
Bi-weekly loading of labor hour data for hourly and salaried employees, to the ADP System for payroll processing
Verify / audit entries to payroll for accuracy, including new hires, terminations, leaves of absence, rate changes, etc. Input standard hours, tax, direct deposit, insurance eligibility, accrual coding, etc. and submit payroll information to ADP System
Reconcile the bi-weekly ADP payroll register to labor costs to ensure accuracy and completeness
Maintain communication with all departments to ensure accurate payroll information is received on time
Review and process Payroll Change Forms and reconcile changes in the accounting system and ADP
Accurately process and document various non-timesheet components of payroll such as bonuses, and deferred compensation in ADP
Advise managers and supervisors on payroll policy changes and coach new hires on procedures pertaining to payroll
Ensure employee tax forms are completed, and direct deposit information provided in the ADP employee profile is supported
Validate and process Garnishment notices and other non-benefit deductions
Manage payroll tax filings, W-2s, and year-end reporting, collaborating with tax agencies as needed
Manage the administration of employee leave hours (vacation, sick, bereavement, etc.) per company policies
Maintain bi-weekly updates of employee 401k data on the Plan Provider’s portal
Send collection letters to employees when reimbursements are owed to the company
Generate labor data and ADP reports as needed
Perform various accounting functions as required by the role
Ensure compliance with all government payroll regulations, as well as established company payroll policies and procedures
Serve as the primary point of contact for payroll-related inquiries, both internal and external, resolving discrepancies and issues promptly
Maintain up-to-date knowledge of U.S. wage and compensation policies, best practices, and legal standards
Travel from time- to-time, but not on a monthly basis. Travel may be for training, conferences, meetings, or other work-related duties
Other projects and responsibilities may be added at the company’s discretion.
Special Knowledge, skills and abilities
Strong understanding of payroll regulations, tax compliance, and employment laws across various states
Proficiency in payroll software and Microsoft Excel
Excellent analytical skills, attention to detail, and ability to troubleshoot payroll discrepancies
Demonstrate strong organization, planning and prioritizing abilities
Work independently as well as in a team environment
Learn and perform multiple tasks in a fast-paced environment
Comfortable interacting collaboratively with internal and external clients.
Positive attitude, self-motivated, with attention to detail
High degree of professionalism with demonstrated ability to handle sensitive information and maintain strict confidentiality
Education and Experience
Bachelor’s degree in accounting or equivalent degree required
Minimum five (5) years’ payroll management experience in a multi-state, multi-company environment
Experience in the engineering industry preferred
Familiarity and experience with ADP and Deltek Vantage Point preferred
License and Certification
Certified Payroll Professional (CPP) designation or equivalent is required at the time of hire or must be obtained within two (2) years of hire.
Candidates without the certification at hire must demonstrate the ability and intent to actively work toward certification during employment.
PEC values a healthy work environment, and we focus on working efficiently and collaboratively to ensure quality and productive work as well as quality time away from the office. The work environment is business casual, friendly, respectful, and team oriented with daily peer interactions regarding work progress, client needs and project-specific technical issues. We strive to create an enjoyable work environment with support and opportunities for positive career growth. Much of the work will be conducted within an office setting with frequent sitting, reaching and manipulation of objects, tools and/or controls. The position requires mobility. Duties involved require moving materials that weigh up to 10 pounds on a regular basis and up to 25 pounds on an occasional basis. Manual dexterity and coordination are required over 50% of the work period while operating equipment such as computer keyboard, mouse, calculator and similar machines. At times, bending, reaching, standing, and walking may be required.
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