Creative Office Coordinator
Theme Party Productions, Menlo Park, CA, United States
About Us
Theme Party Productions is an established event production company specializing in creating imaginative and impactful events for Northern California’s top businesses. Our 25,000-square-foot warehouse in Menlo Park is conveniently located off the Bayfront Expressway and Highway 101. We provide exceptional event design, custom décor, and prop implementation services. Our mission is to design, create, and transform venues while collaborating with industry leaders to deliver extraordinary events.
Benefits
Bonus based on performance
Health insurance
Competitive salary
Training & development
Job Summary
The Creative Office Coordinator is a full-time, in-office role that blends
graphic/print design
with
administrative and event support . This position plays a key role in supporting our sales and production teams by creating print and visual assets, developing floor plans, preparing proposals and pull sheets, and assisting with office coordination and event logistics. This is a hands‑on, detail‑oriented position for someone who is technically skilled on the computer and creatively minded, with the ability to translate design concepts into real‑world décor and event environments. While primarily office‑based, this role will occasionally support on‑site event installations, especially during busy seasons.
Responsibilities
Creative & Design Responsibilities (Approx. 50%)
Design print and graphic materials for events, including signage, labels, décor elements, and presentation graphics
Create and edit floor plans using CorelDRAW
Assist with creative concept development for event décor and print applications
Prepare visual assets for proposals and client presentations
Ensure designs translate effectively from digital files to physical, on‑site execution
Maintain organized digital files and design archives
Administrative & Office Responsibilities (Approx. 50%)
Answer incoming phone calls and provide professional, customer‑focused communication
Assist with proposals, pull sheets, and inventory lists for events
Order event‑related items such as tables, chairs, linens, and other rentals or supplies
Maintain office organization, filing systems, calendars, and shared resources
Communicate effectively with internal teams, vendors, and warehouse staff
Manage multiple projects simultaneously while meeting deadlines and maintaining attention to detail
Event & On‑Site Support
Occasionally assist on job sites during events, particularly during peak seasons
Support décor setup, styling, and placement as needed
Participate in weekend or evening event work when required (overtime and double‑time paid per policy)
Desired Skills & Experience
Strong eye for design with the ability to think creatively and practically
Proficiency in Photoshop, Illustrator, and/or CorelDRAW
Experience creating print‑ready files and working with real‑world applications of design
Proficient in Outlook, spreadsheets, and general office technology
Highly organized, dependable, and detail‑oriented
Strong written and verbal communication skills
Ability to multitask, prioritize, and adapt to changing deadlines
Comfortable working independently as well as collaboratively within a creative team
Positive attitude and enthusiasm for the events industry
Qualifications
Minimum 3 years of experience in a related administrative and/or design role
Bachelor’s degree preferred but not required
Experience in the events, production, or hospitality industry is a plus
Ability to work standard office hours, with flexibility for occasional nights and weekends
Ability to perform light physical tasks related to office and event support
Position Details
Full‑time, in‑office position (no remote work)
Hourly rate: $25–$30/hour, based on experience
Overtime and double‑time paid for eligible hours
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Theme Party Productions is an established event production company specializing in creating imaginative and impactful events for Northern California’s top businesses. Our 25,000-square-foot warehouse in Menlo Park is conveniently located off the Bayfront Expressway and Highway 101. We provide exceptional event design, custom décor, and prop implementation services. Our mission is to design, create, and transform venues while collaborating with industry leaders to deliver extraordinary events.
Benefits
Bonus based on performance
Health insurance
Competitive salary
Training & development
Job Summary
The Creative Office Coordinator is a full-time, in-office role that blends
graphic/print design
with
administrative and event support . This position plays a key role in supporting our sales and production teams by creating print and visual assets, developing floor plans, preparing proposals and pull sheets, and assisting with office coordination and event logistics. This is a hands‑on, detail‑oriented position for someone who is technically skilled on the computer and creatively minded, with the ability to translate design concepts into real‑world décor and event environments. While primarily office‑based, this role will occasionally support on‑site event installations, especially during busy seasons.
Responsibilities
Creative & Design Responsibilities (Approx. 50%)
Design print and graphic materials for events, including signage, labels, décor elements, and presentation graphics
Create and edit floor plans using CorelDRAW
Assist with creative concept development for event décor and print applications
Prepare visual assets for proposals and client presentations
Ensure designs translate effectively from digital files to physical, on‑site execution
Maintain organized digital files and design archives
Administrative & Office Responsibilities (Approx. 50%)
Answer incoming phone calls and provide professional, customer‑focused communication
Assist with proposals, pull sheets, and inventory lists for events
Order event‑related items such as tables, chairs, linens, and other rentals or supplies
Maintain office organization, filing systems, calendars, and shared resources
Communicate effectively with internal teams, vendors, and warehouse staff
Manage multiple projects simultaneously while meeting deadlines and maintaining attention to detail
Event & On‑Site Support
Occasionally assist on job sites during events, particularly during peak seasons
Support décor setup, styling, and placement as needed
Participate in weekend or evening event work when required (overtime and double‑time paid per policy)
Desired Skills & Experience
Strong eye for design with the ability to think creatively and practically
Proficiency in Photoshop, Illustrator, and/or CorelDRAW
Experience creating print‑ready files and working with real‑world applications of design
Proficient in Outlook, spreadsheets, and general office technology
Highly organized, dependable, and detail‑oriented
Strong written and verbal communication skills
Ability to multitask, prioritize, and adapt to changing deadlines
Comfortable working independently as well as collaboratively within a creative team
Positive attitude and enthusiasm for the events industry
Qualifications
Minimum 3 years of experience in a related administrative and/or design role
Bachelor’s degree preferred but not required
Experience in the events, production, or hospitality industry is a plus
Ability to work standard office hours, with flexibility for occasional nights and weekends
Ability to perform light physical tasks related to office and event support
Position Details
Full‑time, in‑office position (no remote work)
Hourly rate: $25–$30/hour, based on experience
Overtime and double‑time paid for eligible hours
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