Personal & Family Assistant to CEO
Pocketbook Agency, Miami, FL, United States
We're seeking an exceptional Personal & Family Assistant to serve as a trusted right hand to a Miami-based CEO and her family. This role blends childcare, educational support, household logistics, and administrative coordination to keep family operations running smoothly and ensure the children are nurtured and engaged. The ideal candidate is highly organized, resourceful, proactive, and discreet — someone who thrives in a fast-paced environment, communicates excellently, and approaches every task with a "no job too small" mindset.
Responsibilities
Manage children's calendars: transportation, extracurriculars, playdates, and appointments
Handle all paperwork and registrations for school, medical, and activity needs
Plan and execute personal events and family celebrations end-to-end
Coordinate family travel logistics in partnership with the EA/PA
Run personal errands, sourcing, and time-sensitive requests
Maintain organized systems for family documentation and proactively flag upcoming deadlines, renewals, and supply needs
Be a warm, engaged presence in the children's daily lives, connecting with each child individually
Coordinate with household staff (nannies, housekeepers, chef) to maintain consistent routines
Support homework, school projects, and academic enrichment tailored to each child
Build relationships with teachers, coaches, and instructors; monitor and communicate developmental progress to parents
Maintain a living document of each child's preferences, allergies, routines, and notes for household staff reference
Coordinate child-focused celebrations, procure supplies, and manage online/in-person errands
Assist with preserving family memories — photos, artwork, and keepsakes
Requirements
Prior experience supporting a high-profile family or executive household with multiple children
Exceptional organizational and multitasking skills
Warm and nurturing with children; polished and professional with adults
Valid driver's license and reliable transportation
Absolute discretion and respect for family privacy
Flexible availability, including occasional evenings and weekends
Proficiency with digital tools for scheduling, communication, and documentation
Compensation
Up to $130k DOE, benefits, and bonus opportunity.
Location
Miami, FL. Fully onsite 5 days a week. Flexibility as needed.
Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.
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Responsibilities
Manage children's calendars: transportation, extracurriculars, playdates, and appointments
Handle all paperwork and registrations for school, medical, and activity needs
Plan and execute personal events and family celebrations end-to-end
Coordinate family travel logistics in partnership with the EA/PA
Run personal errands, sourcing, and time-sensitive requests
Maintain organized systems for family documentation and proactively flag upcoming deadlines, renewals, and supply needs
Be a warm, engaged presence in the children's daily lives, connecting with each child individually
Coordinate with household staff (nannies, housekeepers, chef) to maintain consistent routines
Support homework, school projects, and academic enrichment tailored to each child
Build relationships with teachers, coaches, and instructors; monitor and communicate developmental progress to parents
Maintain a living document of each child's preferences, allergies, routines, and notes for household staff reference
Coordinate child-focused celebrations, procure supplies, and manage online/in-person errands
Assist with preserving family memories — photos, artwork, and keepsakes
Requirements
Prior experience supporting a high-profile family or executive household with multiple children
Exceptional organizational and multitasking skills
Warm and nurturing with children; polished and professional with adults
Valid driver's license and reliable transportation
Absolute discretion and respect for family privacy
Flexible availability, including occasional evenings and weekends
Proficiency with digital tools for scheduling, communication, and documentation
Compensation
Up to $130k DOE, benefits, and bonus opportunity.
Location
Miami, FL. Fully onsite 5 days a week. Flexibility as needed.
Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.
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