Purchasing Coordinator
Amtec Staffing, Irvine, CA, United States
The Temporary Buyer Administrator provides day-to-day administrative support to the Purchasing/Supply Chain team by:
Maintaining procurement master and transactional data accuracy in the ERP/administrative system
Coordinating indirect purchasing workflows (RFQs, quote collection, PO creation)
Managing supplier compliance recordkeeping and routine supplier follow-up
Key Responsibilities
Procurement & System Administration
Maintain and update purchasing-related master and transactional data in the ERP/administrative system, including lead times, promise dates, and related supply parameters.
Coordinate with suppliers & buyers to ensure system information reflects current supplier commitments and supports on‑time delivery performance.
Track and follow up on missing or incomplete supplier information required to keep orders and schedules current.
Indirect Purchasing Support
Support indirect purchasing activities, including:
Sending RFQs to suppliers.
Collecting, organizing, and reviewing quotes for completeness, including pricing, lead time, terms, validity, freight, and applicable surcharges.
Supporting potential negotiations by preparing comparisons, documenting supplier responses, and highlighting exceptions.
Creating and placing indirect purchase orders in the ERP/procurement system per approved sourcing decisions.
Ensure purchase orders are accurate and include required details
Part/service descriptions, quantities, delivery dates, ship-to, terms, and required attachments.
Proactively request, track, and file updated supplier documentation, such as certifications and compliance packages (e.g., quality, regulatory, or other required documents)
Follow up with suppliers to ensure documentation remains current and complete.
Serve as a point of contact for routine supplier communication related to quotes, promise dates, and documentation requests.
Request suppliers to populate/confirm key order information.
Follow up on overdue quote responses, missing confirmations, and outstanding compliance packages.
Document communications and maintain organized records to support buyer decision‑making and compliance.
Required Qualifications
1+ years of experience in procurement administration, purchasing support, supply chain coordination, or a related administrative role.
Experience working with suppliers to obtain quotes, confirmations, and required documentation.
Proficiency in Microsoft Office (Excel, Outlook, Word); ability to create and maintain trackers, comparisons, and organized records.
Strong attention to detail and commitment to data accuracy; ability to manage multiple requests and deadlines.
Clear, professional written and verbal communication skills.
Preferred Qualifications
Experience with ERP/procurement systems (e.g., SAP, Oracle, JD Edwards, or similar).
Familiarity with indirect purchasing (MRO, services, office/plant supplies, contracts) and basic purchasing terms.
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Maintaining procurement master and transactional data accuracy in the ERP/administrative system
Coordinating indirect purchasing workflows (RFQs, quote collection, PO creation)
Managing supplier compliance recordkeeping and routine supplier follow-up
Key Responsibilities
Procurement & System Administration
Maintain and update purchasing-related master and transactional data in the ERP/administrative system, including lead times, promise dates, and related supply parameters.
Coordinate with suppliers & buyers to ensure system information reflects current supplier commitments and supports on‑time delivery performance.
Track and follow up on missing or incomplete supplier information required to keep orders and schedules current.
Indirect Purchasing Support
Support indirect purchasing activities, including:
Sending RFQs to suppliers.
Collecting, organizing, and reviewing quotes for completeness, including pricing, lead time, terms, validity, freight, and applicable surcharges.
Supporting potential negotiations by preparing comparisons, documenting supplier responses, and highlighting exceptions.
Creating and placing indirect purchase orders in the ERP/procurement system per approved sourcing decisions.
Ensure purchase orders are accurate and include required details
Part/service descriptions, quantities, delivery dates, ship-to, terms, and required attachments.
Proactively request, track, and file updated supplier documentation, such as certifications and compliance packages (e.g., quality, regulatory, or other required documents)
Follow up with suppliers to ensure documentation remains current and complete.
Serve as a point of contact for routine supplier communication related to quotes, promise dates, and documentation requests.
Request suppliers to populate/confirm key order information.
Follow up on overdue quote responses, missing confirmations, and outstanding compliance packages.
Document communications and maintain organized records to support buyer decision‑making and compliance.
Required Qualifications
1+ years of experience in procurement administration, purchasing support, supply chain coordination, or a related administrative role.
Experience working with suppliers to obtain quotes, confirmations, and required documentation.
Proficiency in Microsoft Office (Excel, Outlook, Word); ability to create and maintain trackers, comparisons, and organized records.
Strong attention to detail and commitment to data accuracy; ability to manage multiple requests and deadlines.
Clear, professional written and verbal communication skills.
Preferred Qualifications
Experience with ERP/procurement systems (e.g., SAP, Oracle, JD Edwards, or similar).
Familiarity with indirect purchasing (MRO, services, office/plant supplies, contracts) and basic purchasing terms.
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