Principal Office Assistant
Town of Yarmouth, South Yarmouth, MA, United States
The Town of Yarmouth is searching for a strong administrative professional to join our Town Clerk’s Division! The Principal Office Assistant performs administrative work & clerical work as needed to support the operation of the Town Clerk’s office & Finance Department, including the Treasurer/Collector Division as needed. This position performs a wide variety of specialized clerical procedures which may involve factual research, analysis, &/or calculations related to vital records, elections, records retention & management, sticker sales & code enforcement collection.
Responsibilities
Certifying and issuing various vital records including but not limited to marriage licenses, death certificates, and birth certificates.
Issuing dog licenses, beach, and disposal stickers.
Processing census records.
Processing and recording voter registration materials.
Assisting with all manner of election & town meeting related matters, including acting as the assistant to the Board of Registrars.
Processing various permanent records for the Town including decisions of various boards & commissions (e.g., Zoning Board of Appeals, Planning Board, Old King’s Highway).
Preparing documents and other information.
Bi-weekly payroll for the division.
Processing Accounts Payable & Accounts Receivable for the division.
Assisting the public, town, & vendors with a variety of routine information via telephone, email & in-person.
Assisting with procurement duties of department.
Assisting in preparation of annual budget & weekly oversight of department budgets in MUNIS.
Coordinating personnel actions with the Human Resources Department, including election worker employee maintenance.
Performing other duties normal & customary to a Town Clerk’s Office.
Qualifications
High school degree, including or supplemented by courses in bookkeeping, office software & office administration; Associate’s degree preferred.
Prior experience in a municipal or related field with 3 years’ experience working in direct contact with the General Public in a fast-paced environment, or any equivalent combination of education & experience.
Experience with software packages such as MUNIS, FOIA Direct, OpenGov, & point of sale software a plus.
Notary Public Commission is also a plus.
Job Environment
Physical requirements include minimal physical effort in performing duties under typical office conditions. Ability to use a keyboard & calculator & view a computer screen for extended periods. Occasionally required to move boxes or lift files up to 20 pounds.
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Responsibilities
Certifying and issuing various vital records including but not limited to marriage licenses, death certificates, and birth certificates.
Issuing dog licenses, beach, and disposal stickers.
Processing census records.
Processing and recording voter registration materials.
Assisting with all manner of election & town meeting related matters, including acting as the assistant to the Board of Registrars.
Processing various permanent records for the Town including decisions of various boards & commissions (e.g., Zoning Board of Appeals, Planning Board, Old King’s Highway).
Preparing documents and other information.
Bi-weekly payroll for the division.
Processing Accounts Payable & Accounts Receivable for the division.
Assisting the public, town, & vendors with a variety of routine information via telephone, email & in-person.
Assisting with procurement duties of department.
Assisting in preparation of annual budget & weekly oversight of department budgets in MUNIS.
Coordinating personnel actions with the Human Resources Department, including election worker employee maintenance.
Performing other duties normal & customary to a Town Clerk’s Office.
Qualifications
High school degree, including or supplemented by courses in bookkeeping, office software & office administration; Associate’s degree preferred.
Prior experience in a municipal or related field with 3 years’ experience working in direct contact with the General Public in a fast-paced environment, or any equivalent combination of education & experience.
Experience with software packages such as MUNIS, FOIA Direct, OpenGov, & point of sale software a plus.
Notary Public Commission is also a plus.
Job Environment
Physical requirements include minimal physical effort in performing duties under typical office conditions. Ability to use a keyboard & calculator & view a computer screen for extended periods. Occasionally required to move boxes or lift files up to 20 pounds.
#J-18808-Ljbffr