Principal Office Assistant - Finance
Town of Yarmouth Massachusetts, South Yarmouth, MA, United States
The Town of Yarmouth is an Equal Opportunity Employer and provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process are encouraged to contact us at humanresources@yarmouth.ma.us. We encourage Veterans and those with Disabilities to apply.
Job Title: Principal Office Assistant
Department/Division: Finance Department / Town Clerk’s Division
Union Affiliation: SEIU A
Status: Full-time
Pay Grade: 8
Hours Per Week: 40
Pay Rate: Starting pay $27.8493/hour plus benefits
Responsibilities
Certifying and issuing various vital records including but not limited to marriage licenses, death certificates, and birth certificates
Issuing dog licenses, beach, and disposal stickers
Processing census records
Processing and recording voter registration materials
Assisting with all manner of election and town meeting related matters including acting as the assistant to the Board of Registrars
Processing various permanent records for the Town including decisions of various boards and commissions including but not limited to Zoning Board of Appeals, Planning Board, and Old King’s Highway
Preparing documents and other information
Processing bi‑weekly payroll for division
Processing accounts payable and accounts receivable for division
Assists the public, town, and vendors with a variety of routine information via telephone, email and in‑person
Assist with procurement duties of department
Assist in preparation of annual budget and weekly oversight of department budgets in MUNIS
Coordinate personnel actions with the Human Resources Department, including election worker employee maintenance
Performs other duties normal and customary to a Town Clerk’s Office
Qualifications
High school degree, including or supplemented by courses in bookkeeping, office software and office administration. Associate’s degree preferred.
Prior experience in a municipal or related field with 3 years’ experience working in direct contact with the general public in a fast‑paced environment, or any equivalent combination of education and experience.
Experience with software packages such as MUNIS, FOIA Direct, OpenGov, and point of sale software a plus.
Notary Public Commission is also a plus.
Job Environment
Physical requirements include minimal physical effort in performing duties under typical office conditions. Ability to use a keyboard and calculator and view a computer screen for extended periods. Occasionally required to move boxes or lift files up to 20 pounds.
Application Procedure
Please complete an employment application form. (Current employees are not required to complete an employment application form). Submit the completed employment application form, resume, and cover letter to humanresources@yarmouth.ma.us with "Principal Office Assistant Finance" in the subject line. Include your full name, address, phone number, and email address on the cover letter and resume. Applications received before March 20, 2026 will receive preference.
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Job Title: Principal Office Assistant
Department/Division: Finance Department / Town Clerk’s Division
Union Affiliation: SEIU A
Status: Full-time
Pay Grade: 8
Hours Per Week: 40
Pay Rate: Starting pay $27.8493/hour plus benefits
Responsibilities
Certifying and issuing various vital records including but not limited to marriage licenses, death certificates, and birth certificates
Issuing dog licenses, beach, and disposal stickers
Processing census records
Processing and recording voter registration materials
Assisting with all manner of election and town meeting related matters including acting as the assistant to the Board of Registrars
Processing various permanent records for the Town including decisions of various boards and commissions including but not limited to Zoning Board of Appeals, Planning Board, and Old King’s Highway
Preparing documents and other information
Processing bi‑weekly payroll for division
Processing accounts payable and accounts receivable for division
Assists the public, town, and vendors with a variety of routine information via telephone, email and in‑person
Assist with procurement duties of department
Assist in preparation of annual budget and weekly oversight of department budgets in MUNIS
Coordinate personnel actions with the Human Resources Department, including election worker employee maintenance
Performs other duties normal and customary to a Town Clerk’s Office
Qualifications
High school degree, including or supplemented by courses in bookkeeping, office software and office administration. Associate’s degree preferred.
Prior experience in a municipal or related field with 3 years’ experience working in direct contact with the general public in a fast‑paced environment, or any equivalent combination of education and experience.
Experience with software packages such as MUNIS, FOIA Direct, OpenGov, and point of sale software a plus.
Notary Public Commission is also a plus.
Job Environment
Physical requirements include minimal physical effort in performing duties under typical office conditions. Ability to use a keyboard and calculator and view a computer screen for extended periods. Occasionally required to move boxes or lift files up to 20 pounds.
Application Procedure
Please complete an employment application form. (Current employees are not required to complete an employment application form). Submit the completed employment application form, resume, and cover letter to humanresources@yarmouth.ma.us with "Principal Office Assistant Finance" in the subject line. Include your full name, address, phone number, and email address on the cover letter and resume. Applications received before March 20, 2026 will receive preference.
#J-18808-Ljbffr