Manager, Information Management & Document Control
NextDecade, Brownsville, TX, United States
ABOUT NEXTDECADE CORPORATION
NextDecade is committed to providing the world access to reliable, lower‑carbon energy. We are focused on delivering secure and cost‑effective energy through the safe and efficient development and operation of natural gas liquefaction capacity at Rio Grande LNG. Through our subsidiaries, we are developing and constructing the Rio Grande LNG natural gas liquefaction and export facility near Brownsville, Texas, with approximately 48 MTPA of potential liquefaction capacity currently under construction or in development, sufficient space at the site for up to 10 liquefaction trains, and a potential carbon capture and storage project. NextDecade’s common stock is listed on the Nasdaq Stock Market under the symbol “NEXT.” NextDecade is headquartered in Houston, Texas. For more information, please visit www.next-decade.com.
SUMMARY OF THE ROLE
The Manager, Information Management & Document Control is accountable for establishing Hexagon SDx as the system of record and ensuring information is managed across its full lifecycle using fit‑for‑purpose governance, processes, and systems. The Manager will lead a team of high‑performing Document Controllers from EPC project execution through turnover and handover to operations. The role serves as the functional Subject Matter Expert (SME) for Hexagon SDx, which is critical in the transition from Omega365 (PIMS) to Hexagon SDx, including workflow development, metadata discipline, training, and governance. The ideal candidate brings a strong process and systems mindset focused on information lifecycle, with proven leadership and excellent communication skills.
KEY RESPONSIBILITIES
Create and manage the information management operating model (governance, processes and standards, document lifecycle, and cross‑functional information flow) to support Project Execution, Turnover and Operations.
Lead, develop, and mentor the Document Control team. Set expectations, drive accountability, and build capability through training and mentoring.
Own day‑to‑day document control execution, including intake/receipt, registration, indexing, metadata quality, distribution, revision control, transmittals, and records retention in alignment with project requirements.
Serve as the functional Hexagon SDx SME by configuring and enforcing workflows, lifecycle states, metadata standards, permissions, and reporting/dashboards.
Drive the transition from PIMS to Hexagon SDx by developing and executing adoption plans, training materials, user support, and compliance checks.
Establish and continuously improve DC procedures, work instructions, naming conventions, and quality checks to improve first‑pass quality and reduce rework.
Establish cross‑functional relationships (Engineering, Supply Chain, Construction, Operations, Contractors, Vendors, Completions/Turnover, etc.) to align information flow and ensure the right documents are available at the right time for execution and readiness.
Track and publish DC performance metrics (e.g., performance cycle time, backlog aging, rework/rejection rate, metadata quality, workflow compliance, contractor/vendor MDR status).
Identify and implement process and system improvements that streamline workflows and enhance document accessibility and reliability for downstream stakeholders (construction readiness, turnover readiness, operations readiness).
Ensure audit‑ready document control practices and support internal/external audits by maintaining traceability, completeness, and compliance with applicable standards and contractual requirements.
MINIMUM REQUIREMENTS
Bachelor’s degree in Management Information Systems (MIS), Business, Engineering, or a related field.
10+ years of experience in information and document management in energy, EPC or owner/operators with large‑scale capital projects.
Demonstrated people leadership experience.
Hexagon SDx (HxGN SDx) SME as power user/functional lead.
Demonstrated ability to lead change, design, or improve document control workflows and governance (not only execute tasks).
Ability to manage priorities in a fast‑paced environment.
Uncompromising attention to detail and organizational skills.
Strong communication skills with ability to influence cross‑functional teams.
PREFERRED QUALIFICATIONS
Prior experience supporting or executing transition between Electronic Document Management Systems (EDMS), system migration, or major EDMS workflow change.
Working knowledge of Omega365 / PIMS (or similar project IM platforms).
Owner‑Operator experience supporting operations readiness, DFO (Documents for Operations), turnover/handover documentation, and lifecycle records.
Experience building or significantly improving a document control function (procedures, KPI dashboards, training programs, governance model).
WORK ENVIRONMENT
This position operates in a professional office environment with occasional work within or outside of a complex construction environment. This role routinely uses standard office equipment such as computers, phones, photocopiers/fax, filing cabinets, etc. The incumbent must be able to stand and/or sit continuously to perform all essential job functions for a full shift.
PHYSICAL DEMANDS AND COMPLIANCE
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to support individuals with ADA‑recognized disabilities to perform the essential functions for the job.
* Ability to lift up to 20 lbs. as required in order to lift files, boxes and office equipment as necessary.
* Ability to lift files, open filing cabinets and bend, stand on a stool, or climb as necessary to perform these functions.
* While performing the duties of this role, the incumbent may be required to talk or hear.
* The incumbent is required to stand, walk, use hands to handle or feel; and reach with hands and arms.
* Ability to move throughout all areas of each office/site location and facilities.
* Able to wear all necessary PPE equipment to perform job functions.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Compliance Information
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
EEO STATEMENT
NextDecade provides equal employment opportunities (EEO) to all applicants without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NextDecade complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
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NextDecade is committed to providing the world access to reliable, lower‑carbon energy. We are focused on delivering secure and cost‑effective energy through the safe and efficient development and operation of natural gas liquefaction capacity at Rio Grande LNG. Through our subsidiaries, we are developing and constructing the Rio Grande LNG natural gas liquefaction and export facility near Brownsville, Texas, with approximately 48 MTPA of potential liquefaction capacity currently under construction or in development, sufficient space at the site for up to 10 liquefaction trains, and a potential carbon capture and storage project. NextDecade’s common stock is listed on the Nasdaq Stock Market under the symbol “NEXT.” NextDecade is headquartered in Houston, Texas. For more information, please visit www.next-decade.com.
SUMMARY OF THE ROLE
The Manager, Information Management & Document Control is accountable for establishing Hexagon SDx as the system of record and ensuring information is managed across its full lifecycle using fit‑for‑purpose governance, processes, and systems. The Manager will lead a team of high‑performing Document Controllers from EPC project execution through turnover and handover to operations. The role serves as the functional Subject Matter Expert (SME) for Hexagon SDx, which is critical in the transition from Omega365 (PIMS) to Hexagon SDx, including workflow development, metadata discipline, training, and governance. The ideal candidate brings a strong process and systems mindset focused on information lifecycle, with proven leadership and excellent communication skills.
KEY RESPONSIBILITIES
Create and manage the information management operating model (governance, processes and standards, document lifecycle, and cross‑functional information flow) to support Project Execution, Turnover and Operations.
Lead, develop, and mentor the Document Control team. Set expectations, drive accountability, and build capability through training and mentoring.
Own day‑to‑day document control execution, including intake/receipt, registration, indexing, metadata quality, distribution, revision control, transmittals, and records retention in alignment with project requirements.
Serve as the functional Hexagon SDx SME by configuring and enforcing workflows, lifecycle states, metadata standards, permissions, and reporting/dashboards.
Drive the transition from PIMS to Hexagon SDx by developing and executing adoption plans, training materials, user support, and compliance checks.
Establish and continuously improve DC procedures, work instructions, naming conventions, and quality checks to improve first‑pass quality and reduce rework.
Establish cross‑functional relationships (Engineering, Supply Chain, Construction, Operations, Contractors, Vendors, Completions/Turnover, etc.) to align information flow and ensure the right documents are available at the right time for execution and readiness.
Track and publish DC performance metrics (e.g., performance cycle time, backlog aging, rework/rejection rate, metadata quality, workflow compliance, contractor/vendor MDR status).
Identify and implement process and system improvements that streamline workflows and enhance document accessibility and reliability for downstream stakeholders (construction readiness, turnover readiness, operations readiness).
Ensure audit‑ready document control practices and support internal/external audits by maintaining traceability, completeness, and compliance with applicable standards and contractual requirements.
MINIMUM REQUIREMENTS
Bachelor’s degree in Management Information Systems (MIS), Business, Engineering, or a related field.
10+ years of experience in information and document management in energy, EPC or owner/operators with large‑scale capital projects.
Demonstrated people leadership experience.
Hexagon SDx (HxGN SDx) SME as power user/functional lead.
Demonstrated ability to lead change, design, or improve document control workflows and governance (not only execute tasks).
Ability to manage priorities in a fast‑paced environment.
Uncompromising attention to detail and organizational skills.
Strong communication skills with ability to influence cross‑functional teams.
PREFERRED QUALIFICATIONS
Prior experience supporting or executing transition between Electronic Document Management Systems (EDMS), system migration, or major EDMS workflow change.
Working knowledge of Omega365 / PIMS (or similar project IM platforms).
Owner‑Operator experience supporting operations readiness, DFO (Documents for Operations), turnover/handover documentation, and lifecycle records.
Experience building or significantly improving a document control function (procedures, KPI dashboards, training programs, governance model).
WORK ENVIRONMENT
This position operates in a professional office environment with occasional work within or outside of a complex construction environment. This role routinely uses standard office equipment such as computers, phones, photocopiers/fax, filing cabinets, etc. The incumbent must be able to stand and/or sit continuously to perform all essential job functions for a full shift.
PHYSICAL DEMANDS AND COMPLIANCE
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to support individuals with ADA‑recognized disabilities to perform the essential functions for the job.
* Ability to lift up to 20 lbs. as required in order to lift files, boxes and office equipment as necessary.
* Ability to lift files, open filing cabinets and bend, stand on a stool, or climb as necessary to perform these functions.
* While performing the duties of this role, the incumbent may be required to talk or hear.
* The incumbent is required to stand, walk, use hands to handle or feel; and reach with hands and arms.
* Ability to move throughout all areas of each office/site location and facilities.
* Able to wear all necessary PPE equipment to perform job functions.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Compliance Information
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
EEO STATEMENT
NextDecade provides equal employment opportunities (EEO) to all applicants without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NextDecade complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
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