Property Project Manager in East Setauket
Energy Jobline ZR, Setauket-East Setauket, NY, United States
Private family seeks an experienced, highly organized, and discreet Property Manager / Project Manager to oversee the operations, maintenance, and strategic development of a portfolio of four luxury residences located in Manhattan, Fire Island, and Long Island. The ideal candidate must hold a degree in engineering, architecture, construction management, or a related field, complemented by extensive hands‑on experience in high-end residential construction and estate management. This is a hands‑on, leadership‑level role for a seasoned professional who can take full ownership of property oversight, capital improvement projects, and vendor coordination, ensuring each residence is maintained to the highest standard of excellence.
This is a full‑time position with a Monday through Friday schedule, requiring flexibility for extended hours and weekends as needed. The role requires regular travel between properties, with a typical structure of spending time at each residence weekly and meeting with the principal for ongoing planning, approvals, and updates. The successful candidate will serve as a trusted partner to the principals, bringing a proactive, solutions‑oriented mindset, exceptional project management skills, and a refined understanding of private service environments. The ideal candidate is a collaborative, service‑oriented team player who is willing to assist wherever needed while demonstrating exceptional discretion and maintaining the highest level of respect for privacy at all times.
Responsibilities
Oversee the day‑to‑day operations, maintenance, and service needs of four luxury properties across Manhattan, Fire Island, and Setauket
Develop and execute long‑term property strategies, including planned renovations and special projects such as greenhouse, amphitheater, and landscape/terrace enhancements
Lead all phases of renovation and construction projects, including conceptual development, team selection, design development, pre‑construction planning, budgeting, value engineering, and execution through completion
Coordinate and manage architects, designers, contractors, and specialty trades, ensuring alignment with the principal’s vision and standards
Create and maintain detailed project budgets, timelines, and tracking systems using Google Drive; provide regular reporting and updates to the principal
Prepare weekly meeting materials and minutes, ensuring clear documentation of decisions, approvals, and project changes
Oversee preventative maintenance programs, repairs, and service contracts across all properties
Source, hire, and supervise property staff and vendors, including potential groundskeeping personnel
Manage vendor relationships including landscapers, maintenance providers, and specialized contractors
Monitor and maintain property systems including security, alarms, and smart home infrastructure
Ensure each residence is consistently maintained and fully prepared for family use, guests, and entertaining
Maintain organized digital records for all property operations, projects, and budgets
Travel regularly between properties and prioritize presence based on active projects and operational needs
Uphold the highest level of confidentiality, discretion, and professionalism at all times
Requirements
Minimum 15+ years of experience in luxury residential property management, construction management, or a related field
Degree in engineering, architecture, construction management, or a related field REQUIRED
Extensive experience managing high‑end residential renovations, including NYC high‑rise projects and permitting processes
Established network of top‑tier contractors, architects, designers, and specialty trades
Proven ability to source and assemble project teams aligned with a principal’s aesthetic and standards
Ability to travel regularly between Manhattan and Long Island - candidates based in Mid‑Island or Queens
Demonstrated track record of integrity, discretion, and professionalism working with UHNW individuals
Exceptional organizational, communication, and project management skills
Strong proficiency in Mac systems, Google Drive, Microsoft Word, and Excel
Ability to produce highly detailed documentation, reports, and project tracking systems
Strong working knowledge of home systems, maintenance protocols, and estate operations
Typing proficiency of approximately 70 WPM and comfort working in a mobile, multi‑site environment
Strong ability to work independently, managing time efficiently and staying aligned with Principal’s expectations
Reliable, steady, and trustworthy professional with strong attention to detail
Proactive problem solver with an above and beyond attitude and service‑oriented, team mindset
Flexibility in scheduling with willingness to work extended hours as needed
Strong command of English ; exceptional communication skills, both written and verbal
Excellent references required from both current and previous employers
Valid driver’s license and ability to travel frequently between properties
Legally authorized to work in the United States
Compensation: $175,000 – $200,000 annually, commensurate with experience
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This is a full‑time position with a Monday through Friday schedule, requiring flexibility for extended hours and weekends as needed. The role requires regular travel between properties, with a typical structure of spending time at each residence weekly and meeting with the principal for ongoing planning, approvals, and updates. The successful candidate will serve as a trusted partner to the principals, bringing a proactive, solutions‑oriented mindset, exceptional project management skills, and a refined understanding of private service environments. The ideal candidate is a collaborative, service‑oriented team player who is willing to assist wherever needed while demonstrating exceptional discretion and maintaining the highest level of respect for privacy at all times.
Responsibilities
Oversee the day‑to‑day operations, maintenance, and service needs of four luxury properties across Manhattan, Fire Island, and Setauket
Develop and execute long‑term property strategies, including planned renovations and special projects such as greenhouse, amphitheater, and landscape/terrace enhancements
Lead all phases of renovation and construction projects, including conceptual development, team selection, design development, pre‑construction planning, budgeting, value engineering, and execution through completion
Coordinate and manage architects, designers, contractors, and specialty trades, ensuring alignment with the principal’s vision and standards
Create and maintain detailed project budgets, timelines, and tracking systems using Google Drive; provide regular reporting and updates to the principal
Prepare weekly meeting materials and minutes, ensuring clear documentation of decisions, approvals, and project changes
Oversee preventative maintenance programs, repairs, and service contracts across all properties
Source, hire, and supervise property staff and vendors, including potential groundskeeping personnel
Manage vendor relationships including landscapers, maintenance providers, and specialized contractors
Monitor and maintain property systems including security, alarms, and smart home infrastructure
Ensure each residence is consistently maintained and fully prepared for family use, guests, and entertaining
Maintain organized digital records for all property operations, projects, and budgets
Travel regularly between properties and prioritize presence based on active projects and operational needs
Uphold the highest level of confidentiality, discretion, and professionalism at all times
Requirements
Minimum 15+ years of experience in luxury residential property management, construction management, or a related field
Degree in engineering, architecture, construction management, or a related field REQUIRED
Extensive experience managing high‑end residential renovations, including NYC high‑rise projects and permitting processes
Established network of top‑tier contractors, architects, designers, and specialty trades
Proven ability to source and assemble project teams aligned with a principal’s aesthetic and standards
Ability to travel regularly between Manhattan and Long Island - candidates based in Mid‑Island or Queens
Demonstrated track record of integrity, discretion, and professionalism working with UHNW individuals
Exceptional organizational, communication, and project management skills
Strong proficiency in Mac systems, Google Drive, Microsoft Word, and Excel
Ability to produce highly detailed documentation, reports, and project tracking systems
Strong working knowledge of home systems, maintenance protocols, and estate operations
Typing proficiency of approximately 70 WPM and comfort working in a mobile, multi‑site environment
Strong ability to work independently, managing time efficiently and staying aligned with Principal’s expectations
Reliable, steady, and trustworthy professional with strong attention to detail
Proactive problem solver with an above and beyond attitude and service‑oriented, team mindset
Flexibility in scheduling with willingness to work extended hours as needed
Strong command of English ; exceptional communication skills, both written and verbal
Excellent references required from both current and previous employers
Valid driver’s license and ability to travel frequently between properties
Legally authorized to work in the United States
Compensation: $175,000 – $200,000 annually, commensurate with experience
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